PINE RIVER RANCHES LAND OWNERS ASSOCIATION, INC.
MINUTES OF BOARD MEETING – July 15, 2025
726 PINE RIVER RANCH CIRCLE, BAYFIELD, CO 81122
- The meeting was called to order at 6:38 PM by John Wickman.
Board Members in attendance: Florian Walchak, Angie Pommier, John Wickman, Barb Wickman.
Guests: Duane Nelson
- Treasurer’s Report: Florian reviewed the Treasurer’s report, which he had distributed by email in advance of the meeting. The General Fund has approximately $28,000 in it including Fish Fund donations. Duane, Neil’s Construction, and Desert Mountain have been paid in full as well as two small administrative invoices for the website and insurance. Anticipated payments to make include $32 to Goldman Nicholson law firm, $372 to HeartSafe for new pads on the AEDs, $982 for a chipper on the scheduled workday, $480 to Action Enterprises for replacement of the screen in the irrigation ditch at the “Y” which was damaged by a vehicle in May, $2330 to Jim Clay from the Fish Fund for fish stocking, and $323.37 to Angie Pommier for speed bumps she ordered. Paying all these items will leave approximately $16,600 in the General Account.
Barb moved to approve the Treasurer’s report. Angie seconded. There was no additional discussion. The motion was approved by 4 votes in favor, none opposed, and none abstaining.
Florian moved to approve paying all the outstanding invoices. Barb seconded. There was no additional discussion. The motion was approved by 4 votes in favor, none opposed, and none abstaining.
- Common Space Maintenance: Duane reported that he had told Neil’s to spend up to $10,000 on the road work and that he would check with Neil’s on when they would start. Barb reminded the Board that only $8000 had been approved be the Board in June. Florian noted that there is enough money remaining in the General Fund to increase the budget for road work along the lane and moved to increase the amount approved for Neil’s in the upcoming work to $10,000. Angie seconded. Barb asked what the additional $2000 would be spent on, and Duane responded that it would be spent on gravel. Angie expressed concern about not mowing the vegetation along the lane. Duane responded that Neil’s would use a mini-excavator to clear vegetation and topsoil before placing gravel. Angie asked where the removed organic would go and Duane responded that he would make sure it is moved to a useful location and not left as a mess. The motion was approved by a vote of 3 in favor, none opposed, and 1 abstention (Barb).
Florian moved to reimburse Angie Pommier approximately $323 as per the invoice she presented for speed bumps she purchased for the subdivision. Barb seconded. There was no additional discussion. The motion was approved by a vote of 4 in favor, none opposed or abstaining.
Community Work Day: Duane has scheduled a large wood chipper with an operator for Saturday, July 19th. The chipper will be parked near the bridge on the west side to chip material we will be removing in that area, but he would like to offer to residents that it could chip material from their lots if they bring it to the bridge area. The chipper will not be moving around in the subdivision. The Board concurred that this would be a good service to offer. Florian reminded everyone that he has just sent out the most up to date contact list and that it should be used now as there have been several changes in the past year.
- Design Committee:
Discussion was held regarding the request by Doug Smith for repair by replacement of his back porch. The board generally concurred that a replacement is a maintenance action unless the design changes substantially and that the County should be consulted regarding a County approval of the design and possibly a permit. Florian moved to approve Smith’s porch project subject to County approval if needed and of payment of an impact fee if a County permit is required. Barb seconded. There was no additional discussion. The motion was approved by a vote of 4 in favor, none opposed or abstaining. Florian volunteered to write an email to Doug Smith regarding the project.
Discussion was held regarding the request by Tim Brown for approval of a shed in front of his house. He submitted two possible locations and did not commit to which they preferred. The Board concurred that the shed would be approved by the subdivision as long as it is 15 ft off the property line and that the shed’s exterior appearance is consistent with that of their house. The Board further concurred that although it appears that the shed will be small enough not to require a County permit, the PRRLOA does not make that determination. Florian moved to approve the Brown’s shed with the discussed conditions. Barb seconded. There was no additional discussion. The motion was approved by a vote of 4 in favor, none opposed or abstaining. Florian volunteered to write an email to Tim Brown regarding the project.
- Old Business: Discussion was held regarding vandalism of signs at the pond. John suggested having someone with a tractor re-install the new sign so that it would be more difficult to move.
Discussion was held regarding speed bumps. It was noted by Florian and Angie that several other subdivisions in the area including Forest Lakes have recently installed speed bumps.
No action was taken.
Discussion was held regarding fishing tags. Florian reported that he is ready to write an email about the tags which he and John Dustin have been working on and to distribute them for use. He will also remind landowners about the 30 ft width of the easement and ask everyone to respect that.
Annual meeting: Discussion was held regarding preparation for the meeting. Florian noted that he will send out a budget update this week and be ready to discuss it at the Annual Meeting.
Wire cage repair: Barb asked about obtaining reimbursement for the cost of repairing the subdivision’s vegetation screen in the irrigation ditch at the “Y”, which was damaged in the roll-over vehicle incident. Florian said that he will forward an invoice to the household whose vehicle was involved and request reimbursement.
Chipper cost sharing: Angie asked if IKAV/Simcoe has been asked to contribute to the cost of the wood chipper since we will be cleaning up their lot. Duane replied that he had asked Simcoe to contribute but was turned down. Angie volunteered to call them again to ask about a donation to the chipper cost and also to ask if IKAV/Simcoe might consider donating the lot to the subdivision. The Board agreed that both requests would be OK to make.
Pick Bar signs: Angie noted that the Pick Bar Ranch’s “No Parking” signs have been reduced to just poles in buckets of concrete. She asked if she could offer for the subdivision to buy two nicer, simple No Parking signs for the Ranch to install on their gate instead of having the buckets there. The Board agreed to support this offer. No formal action was taken.
AED repairs: Angie reported that she now has the second AED (formerly at Wickmans’) and that she had met with a repair person to get the pads on both AEDs replaced. Discussion was held regarding whether two AEDs should continue to be maintained in the subdivision. The Board concurred that this is a question for the incoming Board and LOA membership to discuss.
Zircon units: Angie noted that Rominger has still not removed her Zircon unit, which has now been parked on her lot over two years. Angie also noted a Zircon on another lot which is partially hidden and perhaps is not there all year but is brought in for storage of property such as four-wheelers in the summer. Florian volunteered to write letters to the homeowners about these items.
- Next Board Meeting: The next Board Meeting will be the Transitional Meeting to the new Board. It was scheduled for August 5, 2025 at the Walchak’s residence (726 Pine River Ranch Circle.)
- Adjournment: Florian moved to adjourn the meeting at 7:43 PM. Angie seconded. There was no additional discussion. The motion was approved by a vote of 4 in favor, none opposed, and none abstaining.
These minutes were taken by Barbara Wickman. ______________________________
These minutes were reviewed by the Board of Directors and approved by the Board on _____________ by a vote of in favor, opposed, and abstaining.
Attested by: ________________________________
________________________________