PINE RIVER RANCHES LAND OWNERS ASSOCIATION, INC.
MINUTES OF BOARD MEETING – January 13, 2026
348 PINE RIVER RANCH CIRCLE, BAYFIELD, CO 81122
1) The Meeting was called to order at 5:38PM.
Board Members Present: Dave Adkins, Dan Holloway, Blaine Bailey, Alisha Luman, & Megan Connolly
Guests: Arnie Betzler, Susan Adkins, Millard Jacobson
2) Minutes
Draft minutes from 12/8/26 board meeting distributed to board members prior to the meeting. Dave motioned for minutes to be approved with meeting day corrected. Dan seconded. There was no further discussion. The motion was approved by a vote of 5 in favor, none opposed, and none abstaining.
3) Treasurer’s Report
Dan reviewed status of accounts. Board discussed consolidating General and Winter accounts. Megan made a motion to close the Winter Account, Dave seconded. The motion was approved by a vote of 5 in favor, none opposed, and none abstaining. Dan proposed we move $10,000 from the General Account into the Reserve Account for road maintenance instead of the mandated $4,000. The board discussed. Dave made a motion to move $10,000 in to the Reserve account, Megan seconded. The motion was approved by a vote of 5 in favor, none opposed, and none abstaining.
Dan indicated that we have two outstanding invoices: #1 for snow removal on 1/3/26 for $560, #2 for the load of gravel for $450. Dave made a motion to approve payment for both invoices. Alisha seconded. The motion was approved by a vote of 5 in favor, none opposed, and none abstaining.
Megan will go the Bank this week to sign documents for signature cards.
Megan made a motion to approve the treasure’s report. Blaine seconded. The motion was approved by a vote of 5 in favor, none opposed, and none abstaining.
3) Committee Reports
- Design Committee: Millard Jacobson present. He noted that fencing should be under the purview of the Design Committee. Megan will include a call for new members in next email to PRRLOA members. Megan will include a call for members in next email to PRRLOA members.
- Common Space Management Committee: No members present.
- Short-term rental Committee: No members present.
- Fishing Committee: Dave LaMaster, Susan Wells, Christian Rhodes, & Millard Jacobson have volunteered for this committee. Arnie Betzler (also present) is interested. Millard Jacobson present. First meeting date set.
4) Old Business
- AED update: : 2nd box now up at 517 PRRC. Alisha will make a map of locations and send to Megan to email and post to website and at mailboxes.
- Parcel Boxes: Board discussed using some of the carryover from 2025 to purchase a USPS parcel box. Blaine made a motion to approve spending of $4000 to purchase and install and parcel box once the ground thaws. Megan seconded. The motion was approved by a vote of 5 in favor, none opposed, and none abstaining.
- Website update: Dave will reach out to contacts regarding updating website to a more user-friendly platform with the ability for members to make payments online.
- Blaine will send email letters to the County Public Health & Housing Departments and Upper Pine Fire District regarding concerns about Upper Ludwig.
5) New Business
- Megan will begin working on Beaver-infrastructure grants & support and send this information to Blaine to share with owners of Lot 4 who also have beavers now.
- Thank you to Jim Clay, Dave LeMaster, Shelly Walchack, Karen Holloway, and Jolene Taylor for their work filling the potholes in the road.
7) Next Board meeting is scheduled for Tuesday, February 10, 2026 at 5:30PM and will be held at 348 Pine River Ranch Circle.
8) Blaine moved to adjourn the meeting. Alisha seconded. Meeting adjourned at 6:49PM. There was no additional discussion, and the motion was approved by a vote of 5 in favor, none opposed or abstaining.
These minutes were recorded by Megan Connolly.