PINE RIVER RANCHES LAND OWNERS ASSOCIATION, INC.

MINUTES OF BOARD MEETING – May 4, 2026

348 PINE RIVER RANCH CIRCLE, BAYFIELD, CO 81122

1)  The Meeting was called to order at 5:35PM.

Board Members Present: Dave Adkins, Dan Holloway, Alisha Luman, Blaine Bailey, & Megan Connolly

Guests: Mark Pommier, Susan Adkins

2) Minutes

Draft minutes from 3/31/26 board meeting distributed to board members prior to the meeting. Dan noted some corrections and requested that the secretary send the corrected copy to the board prior to it being approved. There was no further discussion. Minutes from the 3/31/206 were later approved by the board on 5/5/2026.

3) Treasurer’s Report

Dan reviewed the treasurer’s report. Dan shared that we have $46,377.00 in our General Account, $10,555.00 in the Road Maintenance Account (formerly called the Reserve Account, this account hold money to be used exclusively for maintenance of the paved portion of Ludwig Dr aka “The Lane”), and $2877.00 in The Fish Fund Account. Dan reported that we have received 94% of annual assessments. Dan also noted that there are no active liens.

Dan also noted that he needs signatures for a reimbursement check for secretary/treasurer supplies (office paper and envelopes) he purchased coming to $127. Dan motioned to approve this reimbursement. Alisha seconded. The motion was approved by a vote of 5 in favor, none opposed, and not abstaining.

Megan made a motion to approve the treasure’s report. Dave seconded. The motion was approved by a vote of 5 in favor, none opposed, and none abstaining.

3) Committee Reports

• Design Committee: No members present. No updates. Megan has not received any new interest in volunteering for this committee.
• Common Space Management Committee: Mark has concerns about common space management, particularly the roads and bridge and the board’s management. He brought to our attention that the ditch in front of Chip’s house needs to be cleared. Dan assured Mark that he would ensure that this ditch is cleared when the road work takes place. The board also assured Mark that Dan was working hard to ensure road work would be completed as soon as possible and we were only waiting on Bruce Neil and Desert Mountain to confirm exact dates. Megan suggested that we do more thorough road work on the upper portion of Ludwig Dr since all one land owner pays the full annual assessment fee despite not be obligated to.
  Board indicated that we plan to extend the road base shoulders along the asphalt portion of Ludwig. The shoulders that were added last year have helped maintain the edges of the road. The Board also shared that the Bridge treads will be replaced this year.
  Megan will send an email out that includes Duane’s common space management calendar and a sign-up to volunteer for specific areas of common space management. Megan will also post the sign-up at the mailboxes.Duane offered to make a calendar of duties. Megan will send this out in an email along with a call for members for this committee.
• Fishing Committee: Dave shared that the committee is working on a document that clarifies fishing privileges for the annual meeting that they will bring to the board in June.

4) Old Business

• Upper Ludwig: Mark brought up ongoing concerns. Board assured Mark that they have done everything that was in their power, including sending letters/concerns to all relevant departments and encouraged him and other neighbors with concerns to do the same in regard to any land owner. Board indicated that they cannot force a land owner to perform fire mitigation, though they can offer to help if mitigation is desired.
• AEDs: Alisha is working on sign to hang at the mailboxes that will include AED locations and a guide on how to use them.
• Beaver infrastructure grants: Megan noted that a bill passed that protects beavers in Colorado. Blaine with reach out to CPW to see if they will offer assistance and take over work on the grants.Website update: Megan signed up for free trials of two portal options and found them both user-friendly. Dan also did research on some of the features offered by the portals. Dan is in favor of the simplest and cheapest option. Megan suggests we consider the more costly portal that will make many of the treasurer’s tasks easier (e.g., managing accounts, budgets, & contracts, sending invoices, taking payments, etc.) and make it easier for the treasurer position to be filled by a volunteer from the PRRLOA in the future. The treasurer position requires a lot of time and few people are able to take on this role. Megan noted that there is a third portal company that has tiered options, where we might be able to find a middle ground between cost and features. This company does not offer a free trial but does offer a free demo. Dave offered to set this up.
• Parcel Boxes: Dick Benzie is willing to help with their installation. Megan will order the parcel box this week. 
• Speed bumps:after road work completed, board will choose locations and organized installation. Megan noted that some neighbors have requested they are not placed in front of their homes because of noise.

5) New Business

• Reliable Waste is now offering single-stream recycling (no glass) but we need 10 homeowners to join before they will start offering this service in PRR. The cost will be $55 paid quarterly; they will provide a 96-gallon can and pickup every other Friday. The Board is in favor of as many homeowners as possible switching to Reliable Waste because Waste Management trucks are larger/heavier and cause more wear to our roads. Megan will include this information in next email out to the PRRLOA members.

7) Next Board meeting scheduled for Monday, June 8, 2026 at 5:30PM and will be held at 348 Pine River Ranch Circle. Board reviewed the proposed Agenda for the next board meeting. Megan made changes and board approved the agenda.

8) no additional discussion. and the motion was approved by a vote of 4 in favor, none opposed or abstaining (Blaine had to leave the meeting early).

These minutes were recorded by Megan Connolly.