November 2025 Board Meeting Minutes

December 28, 2025

PINE RIVER RANCHES LAND OWNERS ASSOCIATION, INC.

MINUTES OF BOARD MEETING – November 18, 2025

348 PINE RIVER RANCH CIRCLE, BAYFIELD, CO 81122

1)  The Meeting was called to order at 5:36PM.

Board Members Present: Dave Adkins, Dan Holloway, Alisha Luman, & Blaine Bailey

Guests: Allison Rhodes

2) Minutes

Draft minutes from 10/13/25 board meeting distributed to board members prior to the meeting. Dan motioned for minutes to be approved. Dave seconded. There was no further discussion. The motion was approved by a vote of 4 in favor, none opposed, and none abstaining.

3) Treasurer’s Report

Dan reviewed the current status of accounts and noted that $23.99 was paid from the general account for the PRRLOA website and $700 for hazard tree removal. Dan noted that there are no outstanding invoices to be paid, but that the Lee’s still owe $480 for the repair of damage to community property caused by their son’s car accident.

Dave motioned to approve treasurer’s report, Alisha seconded. There was no further discussion. The motion was approved by a vote of 4 in favor, none opposed, and none abstaining.

Dan shared that he will submit the 10/13/25 Board Meeting Minutes approved tonight and signed by Blaine Bailey (on behalf of the board secretary, who is sick and not in attendance) to TBK, in hopes that they will now issue the new signature cards.

Dan provided an update on issuing Annual Assessment. He shared that he met with Florian for guidance and will beginning sending them out via email and mail on 12/1/2025. Dave and Dan discussed future possibility of streamlining process.

3) Committee Reports

  • Design Committee: No members present. Dave indicated that we need to confirm membership. Dave will reach out to Jim Clay.
  • Common Space Management Committee
    • Guests arrived: Allison Rhodes and daughter arrived 7.5 minutes into meeting, left 14 minutes into meeting.
    • Allison Rhodes shared her gratitude for having the hazard trees removed and informing the family of the plan, but that when tree work was completed an additional area that her children play in was also taken down without notice. Allison reported that she just wished they had been informed so they could have prepared their children, who were very upset. Discussed that better communication needs to happen in the future if plans change. Board members apologized.
    • Guests left
    • Blaine shared that he spoke with Duane and Chief Bruce Evans regarding a log jam caused by fall flooding and preparing for higher water and debris flows in the spring. Dan shared about past preparation put in place to protect the bridge. Duane working on updated action plan. Once complete, it will be emailed PRRLOA members and posted at mailboxes and website as well.
  • Short-term rental Committee: No members present. Dan & Alisha shared that the members of the subcommittee have been meeting. No further discussion.
  • Creation of a fishing subcommittee: Millard and Christian Rhodes have volunteered. Alisha suggested someone on the river should be involved. Dan shared that he possess an additional private road/no trespassing sign that could be installed on Ludwig to dissuade people from fishing.

4) Old Business

  • AED update: Alisha showed the members the metal AED box purchased and plan to insulate box to protect battery from being drained. Boxes will be installed on existing fence post at 612 Ludwig Dr (Alisha Luman) & 517 PRRC (Tina Abdallah-Boehm). Board members previously approved purchase of second box. Alisha will purchase a second box and will bring invoices for reimbursement.
  • Clearnetworx fiber installation: Dan provided update regarding underground and overhead installation progress. Our understanding is that they are trying to finish underground work prior to ground freezing and the overhead should go quickly. Individual residents can go online and preorder service.
  • Removal & Storage of Speed Bumps: Speeds bumps removed and being stored at Alisha Luman’s.

5) New Business

  • Email from concerned PRRLOA member regarding owners of Lot# S2 11 trying to access irrigation from pond. Board discussed issue. Pond should not be accessed for irrigation and declined to give permission to owners of Lot# S2 11.
  • Dan noted that previous board considered buying another block of parcel boxes from USPS due to space shortages and that we should consider paying for this.

7) Next Board meeting is scheduled for Monday, December 8 at 5:30PM at Adkins’ house, 348 Pine River Ranch Circle.

8) Blaine moved to adjourn the meeting. Alisha seconded. Meeting adjourned at 6:34PM. There was no additional discussion, and the motion was approved by a vote of 4 in favor, none opposed or abstaining.

These minutes were recorded by Alisha Luman and transcribed by Megan Connolly. They were reviewed by the Board of Directors and approved by the Board on 12/8/25 by a vote of 4 in favor, 0 opposed, and 0 abstaining.