PINE RIVER RANCHES LAND OWNERS ASSOCIATION, INC.
MINUTES OF BOARD MEETING – June 10, 2025
881 PINE RIVER RANCH CIRCLE, BAYFIELD, CO 81122
- The meeting was called to order at 5:32 PM by John Wickman
Board Members in attendance: Dan Holloway, Angie Pommier, John Wickman, Barb Wickman.
Guests: Mike Arnall, Millard Jacobson. Jim Clay joined the meeting at 6:01 PM.
- Minutes: Draft minutes from the May 13, 2025 Board meeting were previously distributed to the Board members by Barb. Angie moved to approve the minutes of May 13, 2025 as presented. Dan seconded. There was no further discussion. The motion was approved by a vote of 4 in favor, none opposed, and none abstaining.
- Treasurer’s Report: There was no Treasurer’s report available at this meeting. Barb reviewed how at the May meeting Florian had stated that approximately $18,000 would be available for the rest of the year after the “standard” program of road grading and dust abatement was completed and paid for. From that $18,000, approximately $1000 should be set aside for early winter snow plowing, $1000 has been requested by Duane for a brush and log chipper, and approximately $500 of cash will be needed to pay for repair of the wire cage at the culvert at the “Y” while waiting on reimbursement from the responsible party. This would leave approximately $15,500 for addition road maintenance projects.
Discussion was held regarding the recent road grading and dust abatement. John reported that he and Duane will be meeting with Bruce Neil on Friday morning to discuss future road work and can address concerns that were expressed regarding the work that was done.
The Board concurred that the three key remaining projects are the erosion beside the asphalt near CR 501, construction of passing areas or at least gravelling some of the shoulder along the lane, and providing a long term fix for the degradation of asphalt between the bridge and the mailboxes, which is probably due to infiltration of irrigation water in the summer. John suggested that spending up to $15,000 on these project would be a safe target
- Committee Reports:
Design Committee: No report.
Common Space Management Committee:
Wire cage repair: Discussion was held regarding repair of the wire cage at the inlet to the culvert at the Y. Angie has obtained a bid on the repair work from a workman the Pommiers have employed for work at their house. Millard Jacobson submitted a bid to do the work, too. The Board discussed the two bids. Barb moved to offer the project to Millard Jacobson, accepting his bid of $480 including materials and labor. Dan seconded. There was no additional discussion. The motion was approved by a vote of 4 in favor, none against, and none abstaining.
Work day: Duane has not specified a work day date yet. Mike Arnall stated that he would like to be able to take some of the logs created during the work day for firewood.
- Old Business:
Signage: Angie described a conversation she had with the owner of the Pick Bar Ranch regarding signs they have installed at their gate south of our mailboxes. No action was taken. John stated that he has one more sign to install but needs to purchase some hardware.
Speed bumps: Discussion was held regarding reinstalling speed bumps on the gravel roads now that spring road work has been completed. Locations were determined for five sets of speed bumps. John stated that additional spikes may need to be purchased. He will assess what we have this weekend and purchase more spikes if needed. Several residents have offered to help with installation.
Fish and Fish Fund: Jim Clay reported that fish had been stocked in both the pond and the river on May 13. Additional donations have been received to help with this expense. Between the Fish Fund and the additional donations, there is sufficient money to reimburse Jim Clay for the fish.
- New Business:
Annual Meeting: The annual meeting is scheduled for July 26 at the Clays’ residence. Barb reported that she has materials prepared to email and post but has been unable to announce this meeting until recently due to the requirement that posting occur no more than 50 days in advance of the planned annual meeting. Barb will include with the notice a proxy form and the proposed additional clause for the By-Laws regarding short term rentals. It was suggested that Barb also mention that two or three Board seats are expected to be vacated
Jim Clay noted that he and Cheryl can provide three tables and a BBQ grill for the potluck lunch which usually follows each annual meeting. The Board expressed their gratitude to the Clays for once again hosting the annual meeting and lunch.
- Next Board Meeting: The next Board Meeting was scheduled for July 15, 2025 at the Holloways’ residence (881 Pine River Ranch Circle.)
- Adjournment: Barb moved to adjourn the meeting at 6:33 PM. Dan seconded. There was no additional discussion. The motion was approved by a vote of 4 in favor, none opposed, and none abstaining.
These minutes were taken by Barbara Wickman. ______________________________
These minutes were reviewed by the Board of Directors and approved by the Board on _____________ by a vote of in favor, opposed, and abstaining.
Attested by: ________________________________ _______________________________