PINE RIVER RANCHES LAND OWNERS ASSOCIATION, INC.
MINUTES OF BOARD MEETING – August 20, 2025
726 PINE RIVER RANCH CIRCLE, BAYFIELD, CO 81122
1. The meeting was called to order at 5:35 PM by Dan Holloway
2024-2025 Board Members in attendance: Dan Holloway, Angie Pommier, Florian Walchack
2025-2026 Board Members in attendance: Dan Holloway, Alisha Luman, Megan Connolly, Blaine Bailey, & Dave Adkins
Guests: Duane Nelson
2. Approval of Minutes
Draft minutes from the June 2025 and July 2025 Annual Board meetings were distributed to the Board members prior to the meeting by Barb. Florian moved to approve the June and July 2025 minutes as presented. Angie seconded. The motion was approved by a vote of 3 in favor, none opposed, and none abstaining.
3. Transition of Leadership to New Board
After a discussion, the officers were assigned as follows: Blaine Bailey (President), Dave Adkins (Vice President), Megan Connolly (Secretary), Dan Holloway (Treasurer), and Alisha Luman (Member-at-Large). Leadership was then handed off to the new Board.
4. Outgoing Treasure’s Report
a) Florian went over a detailed report of current PRRLOA accounts, payables, and receivables. He indicated that two bills needed to be approved for payment by the old board: 1) $9,605.00 to Neil’s Excavation for supplementary roadwork and the shoulders on Ludwig Drive; 2) $78.00 to reimburse Florian Walchak for our annual PO BOX rental.
b) Florian made motion to approve, Angie seconded. The motion was approved by a vote of three, none opposed, and none abstaining. Florian then reviewed the 2026 Proposed Budget that will be presented at the annual Budget Meeting in September.
5. Sub-Committees
a) Design Committee (Jim Clay, Terri Bonham, Millard Jacobson)-none present, no updates
b) Common Space Management Committee:
i. Duane oriented the new board to his role in managing snow removal, road maintenance, wildfire management, and weed control, including coordinating with all contractors.
ii. Duane shared about successful work days to mitigate fire risk in the PRRLOA lots on the southeast and southwest sides of the bridge, as well as on the SIMOE lot on the northwest side of the bridge. (After the meeting, it was confirmed that SIMCOE donated $500 towards the chipper).
iii. Duane discussed possible considerations for future road work, including creating pullouts on Ludwig drive at the entrance to the neighborhood to create more room for emergency vehicles to enter and safe evacuation of residents during a fire, etc. He noted that the county offers risks assessments.
iv. Duane shared that our Community Wildfire Protection Plan (CWPP) is 10 years old and that the recommendation is that CWPPs are updated every 5 years. He reported that he may be able to take this project on this winter.
v. New board discussed recruiting a couple apprentices to shadow Duane over the coming year, so that we are prepared in the event that Duane needs to step back from this role.
c) Board discussed that there are still concerns regarding short-term rentals and the possibility of creating a sub-committee to come up with neighborhood norms and expectations regarding short-term rentals.
6. Old Business
a) 2025 Budget Meeting: scheduled for 9/13/25 @ 10am at the Holloway’s Barn. Megan to post and email notice.
b) Poaching/Fishing IDs: possible solutions briefly discussed including installing fake security cameras and more prominent no trespassing signs indicating that there are cameras at the two most common poaching sites (the bridge and the pond).
c) Other issues: Need for more clarity around location of AEDs and holding a training on AED use and CPR for the neighborhood. Briefly discussed installing weather-proof boxes to hold AEDs at central locations in neighborhood (e.g., the pond). Alisha to take point on this.
7. New Business-none introduced.
8. The next Board meeting was scheduled for Monday, Sept 15, 2025 at 5:30 pm at Adkins’ house, 348 Pine River Ranch Circle.
9. Dan moved to adjourn the meeting at 8 pm. Megan seconded. There was no additional discussion, and the motion was approved by a vote of 5 in favor, none opposed or abstaining.
These minutes were taken by Megan Connolly.