PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.

MONTHLY MEETING – JUNE 12, 2013

18 Pine River Ranch Circle, Bayfield, CO  81122

 

The monthly meeting was called to order by President Shane French at 7:01 p.m.  Board Members present:  Shane French, Richard Young, and Pat LeRoy.  No guests were present.

 

The minutes from the May 8, 2013 were emailed to all board members for additions/corrections.  There were typos which were corrected prior to the minutes being posted at the mailboxes and on the website.  Richard Young moved that the minutes be accepted as corrected; second by Shane French.  The vote to approve was 3-0.

 

Pat LeRoy presented the Treasurer Report.  The balance in the General Account is $7295.58.  Two checks were issued to Precision Asphalt for a total of $15,468.00. One check is outstanding – Continental Western Ins. $500.00.  The balance in the Winter Account is $2430.71.  The Special Assessment Account was closed and the remaining funds – $445.45 – were transferred to the General Account.  Richard Young moved that the Treasurer Report be approved; second by Shane French.  The vote to approve was 3-0.

 

Board Members Mark Pommier and Richard Benzi joined the meeting at 7:05 p.m.

 

2013 Annual Assessment – Liens have been filed for non-payment of the assessment.

 

Special Assessment Road Work/Dust Abatement – Liens have been filed for non-payment of this assessment.

One landowner paid the assessment after having disputed the assessment since there was no benefit to Richards Drive.  Pat LeRoy asked that the Board waive the interest, penalty, and filing fees.  Richard Young so moved, second by Richard Benzi.  Vote to approve was unanimous.  Pat LeRoy will release the lien Thursday.

 

Shane French was contacted by a realtor requesting the amount of liens filed against

Lot 58.  Pat LeRoy will email that information to Shane French.

 

Richard Benzi reported that the Landowner of Lots 51 & 52 would like to talk to the Board about the liens that have been filed.  Pat LeRoy will contact the owner.

 

Shane French presented some information regarding HOA’s ability to file foreclosure on properties with Liens filed by the HOA.  Colorado is a Super Lien State and provides for foreclosure by HOA.  HOA liens are paid first.  Liens must be 6 months current. Richard Young asked that this be discussed at the Annual Meeting in more detail.  Small Claims Court is another option to collect liens.   In addition a contact number needs to be added to the return address on the liens.

 

The total amount of liens filed is $8290.63.

 

INVOICES TO BE PAID

 

Pat LeRoy – $162.73 – Filing fees, postage for liens that were filed and released; postage for Annual Meeting information.  Richard Young moved that this invoice be approved; second by Mark Pommier.  Vote to approve was unanimous.

Neils – $ 2787.50 – offer to split the difference owed on road work.  The Board disputed the original invoice and Neils supplied a time and material invoice which was less that the bid.  The Board discussed at length the email and invoice.  Richard Young moved that the Board pay $2787.50 which is less than the bid;  second by Richard Benzi.  The vote to approve was 3-2 to pay the invoice.

The Upper Pine River Fire Department – $1250.00 for work on Ludwig Drive last September.  Shane French and Pat LeRoy attended a meeting with the Fire Chief and it is their recollection that the work would be done at no cost to the Association.  Pat LeRoy emailed that information to the Fire Department.  There has been no response.

 

OLD BUSINESS

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There is no update for Fire Mitigation or Emergency Exit.

 

Bridge Bolts – The Board thanks Mark Webber for being a good neighbor and working on the loose bridge bolts.  The Board discussed the issue at length.  Richard Young moved that Mark Webber be contracted to pull off the bridge planks; power wash the bridge; install new bridge bolts for $1000.00; second by Richard Benzi.  The vote to approve was unanimous.  The $1000.00 had be previously set aside by the Board for this project

 

 

 

Parking area – needs base and gravel.  This will be discussed at the annual meeting.

 

Annual Meeting – Pat LeRoy will contact the Clays to see if some set up may be done on Friday.  Pat will also see if the sound system and podium used last year will be available.

 

NEW BUSINESS

 

Jennifer Young submitted plans for a storage unit.  No building permit is required and there will be no impact fee.  Richard Young moved that the plans be approved; second by Richard Benzi.  The vote to approve was unanimous.

 

A landowner reported concern regarding materials stored outside the garage and an open compost pile.  Shane French will contact the occupants since the owner of the property has referred the concern to the Board.

 

There have been several concerns expressed about barking dogs.  Also of concern are noxious weeds.  Pat LeRoy will contact Rod Cook, La Plata County to see if he can speak at the Annual Meeting.  Pat LeRoy reported that in the past Rod Cook has recommended Milestone for thistle.  She will get an update on his recommendation.

 

Source Gas is running gas lines to Forrest Lakes.

 

The next meeting will be the Annual Meeting July 13, 2013 at the Clays.

 

Richard Young moved that the meeting be adjourned; second by Mark Pommier.  The meeting adjourned at 8:50 p.m.

 

 

These minutes were approved by a vote of ____________________on_______________________.

 

 

Shane French, President                                                                     Date

 

 

Pat LeRoy, Secretary/Treasurer                                                         Date