PINE RIVER RANCHES LAND OWNERS ASSOCIATION, INC.

MINUTES OF BOARD MEETING – September 15, 2025

726 PINE RIVER RANCH CIRCLE, BAYFIELD, CO 81122

1)  The Meeting was called to order by Megan Connolly at 5:37PM

Board Members Present: Megan Connolly, Dave Atkins, Dan Holloway, Alisha Luman

Guests: John Dustin

2) Minutes

Draft minutes from 8/20/25 board meeting distributed to board members prior to the meeting. Dave Atkins motioned for minutes to be approved. Alisha Luman seconded. There was no further discussion. The motion was approved by a vote of 4 in favor, none opposed, and none abstaining.

3) Treasurer’s Report

Dan reviewed the status of current accounts and noted that no money has been spent in the past month, but two checks cleared the bank. Dan also explained the process for getting bank signature cards for each new board member. Megan motion motioned to approve treasures report, Dave seconded. There was no further discussion. The motion was approved by a vote of 4 in favor, none opposed, and none abstaining.

Blaine Bailey joined meeting at 5:48PM

4) Guest John Dustin came to update board on issue with short-term rental next door, noting there have bene some improvements. John Dustin supported the idea of the creation of a subcommittee to create neighborhood norms for short term rentals and agreed to join. Megan shared that Allison Rhodes had also volunteered to join the subcommittee. Alisha and Megan nominated Laurel Pate to join the subcommittee. John Dustin then excused himself from the meeting at 6pm.

5) Committee Reports

• Design Committee: no updates
• Common Space Management Committee: Dan shared that Florian has expressed interest in taking on some of the work Duane has been doing for the neighborhood. Dave and Blaine nominated Karen Holloway to join.
• Creation of a short-term rentals subcommittee: John Dustin, Allison Rhodes, & Laurel Pate

6) Old Business

• Beavers: Megan shared about her and Blaine’s meeting with Tarryn, a local who previously volunteered with Give a Dam and has completed training regarding living with beavers. Tarryn made recommendations and shared resources and grants regarding installing some infrastructure that will prevent any future beavers from damming up in and out flow to/from pond. Tarryn also shared the state is considering changing the status of beavers from “nuisance” to “conservation” which may open up new funding for relocating beavers and co-existence. While there is a lack of agreement among board members regarding allowing beavers to live in the pond or not, Blaine noted that installing infrastructure will be a beneficial preventive measure regarding since most likely time will pass between the appearance of new beavers and ability to relocate them, especially if they become protected under Colorado law. Megan volunteered to take on applying for a grant that opens up at the end of the year.

• AEDs: Alisha made recommendation that AEDs be more accessible to neighborhood. That currently it is not common knowledge where they are located or how to access them. In an emergency the AEDs are of no use if not easily accessible. She was reassured by manufacturer that being outside will make minimal impact of battery life. She presented two options for weather-proof boxes that can be installed in neighborhood. She suggested one be placed in front of her house at 612 Ludwig and the second on Tina Abdallah-Boehm’s 517 PRRC. Alisha also volunteered to create a map of the the AED locations that will be posted at mailboxes once installed. Board discussed two options and all were in agreement to purchase the metal AED boxes. Dave motioned to approve the purchase of two AED boxes, Blaine seconded. There was no further discussion. The motion was approved by a vote of 5 in favor, none opposed, and none abstaining.
• Clearnet Fiber internet: preparing continues and work in our neighborhood should begin soon but no exact date given at this time.

7) New Business (to be discussed in next meeting)

• Blaine noted that the new owner if the lot behind pond wants to conduct fire mitigation but cannot access the property

• Dave would like to discuss the creation of fishing subcommittee

8) Next Board meeting is scheduled for Monday, Oct 13 at 5:30PM at Adkins’ house, 348 Pine River Ranch Circle.

9) Megan moved to adjourn the meeting at 6:55PM. Dan seconded. Meeting adjourned at 6:55PM There was no additional discussion, and the motion was approved by a vote of 5 in favor, none opposed or abstaining.

These minutes were taken by Megan Connolly.