October 2025 Board Meeting Minutes

November 8, 2025

PINE RIVER RANCHES LAND OWNERS ASSOCIATION, INC.

MINUTES OF BOARD MEETING – October 13, 2025

726 PINE RIVER RANCH CIRCLE, BAYFIELD, CO 81122

1)  The Meeting was called to order at 5:34PM.

Board Members Present: Dave Adkins, Dan Holloway, & Blaine Bailey

Guests: Duane Nelson & Susan Adkins

2) Minutes

Draft minutes from 9/15/25 board meeting distributed to board members prior to the meeting. Dan motioned for minutes to be approved. Dave seconded. There was no further discussion. The motion was approved by a vote of 3 in favor, none opposed, and none abstaining.

3) Treasurer’s Report

Dan reviewed the status of current accounts and noted that $23.99 was paid from the general account for the PRRLOA website. Dan indicated that he has reached out to former board treasurer Florian regarding questions about his accounting methods. Dave offered to assist Dan in balancing the accounts.

Dan shared that he is preparing to send out the notice of annual assessment.

Dave motioned to approve treasurer’s report, Blaine seconded. There was no further discussion. The motion was approved by a vote of 3 in favor, none opposed, and none abstaining.

Dan also shared that in order for TBK to issue signature cards to the new board members, the following information must be included in the meeting minutes:

Pine River Ranches Landowners Assoc. banks with TBK Bank.

2024 Board of Directors has changed.

Board members that are no longer on the Board and no longer have signature authorization at TBK Bank are: John Wickman, Barbara Wickman, Florian Walchak and Angie Pommier.

New 2025 PRRLOA Board members that are authorized to sign on PRRLOA checks are: Truett “Blaine” Bailey, David Adkins, Margaret Megan Connolly, Alisha Luman and Dan Holloway (already has authorization from previous Board of Directors 2024).

3) Committee Reports

  • Design Committee: No members present. Dave will send contact info for new PRRLOA members Chris & Lisa Ballard to Jim Clay, so Jim can explain relevant bylaws, namely setbacks from road & impact fees.
  • Common Space Management Committee
    • Duane shared that he cut down 1 hazard tree along Pine River (on Bakers’ property 95 Richards Drive) and 1 on ICAV Lot. He advised that 1 additional tree needs to be taken down on PRRLOA common space lot east of bridge. Blaine volunteered to help Duane with this project.
    • Duane observed that there is one more hazard tree near Christian & Alison Rhodes’ house. Property line needs to be determined. Duane will get a bid from Kern Rutger. Dan will see if Dede Applegate is going to be getting tree work done, so this tree can be taken care of at the same time. Blaine will reach out to the Rhodes.
  • Short-term rental Committee: No members present. No discussion.

Megan joined meeting at 6:15PM

4) Old Business

  • AED update: Megan shared that Alisha placed an order for one metal AED box to ensure we like it before ordering a second. Alisha (612 Ludwig Dr) & Tina Abdallah-Boehm (517 PRRC) have both given the board permission to install the AED boxes on one of their existing fence posts.
  • Creation of a fishing subcommittee: Dave expressed concerns about the occasional large groups fishing in his backyard very, while legally allowed is disruptive and feels intrusive. Megan will include call for members in next email and agenda.
  • Issue about access to Lot behind Pond: Dan passed around map of the area. Issue somewhat resolved. Blaine to continue assisting.

5) New Business

  • Duane will remain point on snow removal this winter. Duane went over snow removal contract with Neil’s Excavation. Hourly costs went up $10.  If all in favor, Duane will return to Neil’s. Blaine made a motion to approve contract. Megan seconded. There was no further discussion. The motion was approved by a vote of 3 in favor, none opposed, and none abstaining.
  • Megan noted that there are ongoing concerns from neighbors about unpermitted construction, open fires, and reported absence of septic at Upper Ludwig. In order to avoid neighbor-to-neighbor conflict, Board agreed that a letter sent from the PRR Board email address should be sent to County permitting office, County Public Health Office, and Upper Pine Fire Protection District regarding concerns. Blaine to write and email letters.
  • Dave brought up questions about the status of Clearnetworx fiber internet installation in our neighborhood. Megan noted she had reached out to our contact Derek about the timeline but hasn’t heard back. Dave agreed to be point on this and reach out to Derek.
    • Addendum 10/15/25: Clearnetworx has begun construction. They are hoping to finish before ground freezes. Derek informed Megan that PPRLOA members should preorder the service to ensure the service comes to your house. Anyone can go to their website and check service availability and preorder service.

7) Next Board meeting is scheduled for Tuesday, Nov 18 at 5:30PM at Adkins’ house, 348 Pine River Ranch Circle.

8) Blaine moved to adjourn the meeting. Dave seconded. Meeting adjourned at 6:53PM. There was no additional discussion, and the motion was approved by a vote of 4 in favor, none opposed or abstaining.

These minutes were taken by Dan Holloway and Blaine Bailey and transcribed by Megan Connolly and Dan Holloway.