PINE RIVER RANCHES LAND OWNERS ASSOCIATION, INC.
MINUTES OF BOARD MEETING – April 8, 2025
900 PINE RIVER RANCH CIRCLE, BAYFIELD, CO 81122
- The meeting was called to order at 5:35 PM by John Wickman
Board Members in attendance: Dan Holloway, Angie Pommier, John Wickman, Barb Wickman.
Treasurer Florian Walchak joined the meeting at 5:37 pm.
Guests: Duane Nelson
- Minutes:
Draft minutes from the March 2025 Board meeting were previously distributed to the Board members by Barb. Angie moved to approve the minutes of March 11, 2025 as presented. Dan seconded. There was no further discussion. The motion was approved by a vote of 4 in favor, none opposed, and none abstaining.
- Common Space Management Committee: John and Duane met with Bruce Neal recently to look at road and culvert conditions in the subdivision. They determined that the key repairs needed are at the entrance off CR 501 where run-off has developed a channel along the west side of the asphalt that will undercut the road and water under the asphalt just east of the bridge. Alternatives for repairs were discussed and cost estimates for the work will be forthcoming from Neal. No action was taken.
Road conditions at other locations were also discussed briefly. Bruce Neal believes the culvert near the pond entrance does not need to be replaced this year, especially given the priority of protecting our asphalt. Soft and pot-holed road areas just west of the bridge and at the “Y” are likely to dry out and remain serviceable with just our typical spring maintenance. Bruce Neal will also be sending us cost estimates for our usual unpaved road maintenance. He will coordinate with Desert Mountain regarding the dust abatement.
Discussion was held regarding construction work and heavy trucks. Florian will send out a letter to remind a homeowner about our impact fee for construction work, which is designed to compensate the subdivision for the wear and tear on our roads from construction traffic. John volunteered to call the construction contractor to remind them about our bridge’s speed and weight limits.
Duane is planning to schedule two subdivision work days in late May for fire mitigation work near the bridge. The first day will be for cutting brush and tree limbs and staging piles for a chipper. This day will require as many workers as we can get. The second day will be for chipping the cut material and will require fewer people. Duane is looking into renting a larger chipping machine that comes with an operator as well as fuel. Duane has already received permission from IKAV to work on their lot.
- Treasurer’s Report:
Florian Walchak reviewed the Treasurer’s report. Approximately 91% of lots have paid in full with most of the remaining coming through agreed upon installment plans. One landowner has not responded to Florian’s notices, so Florian recommends that we commence filing a lien on the property.
Outstanding expense items are $150 to Neil’s Excavation for sanding at the entrance to CR 501 with a recent storm, $422.50 to Golman, Nicholson, & Mack, our attorneys, for assisting with CC&R language, and $1507.00 to State Farm for insurance. Our previous insurance company had raised our insurance cost to approximately $2200 so Florian investigated other options and determined that State Farm would provide equivalent coverage with a lower increase from previous years.
Discussion was held. Barb moved to approve the Treasurer’s report as presented, and Angie seconded. There was no further discussion and the motion passed by a vote of 5 in favor, none opposed or abstaining.
Barb moved to approve payment of the three outstanding invoices, and Dan seconded. There was no further discussion and the motion passed by a vote of 5 in favor, none opposed or abstaining. Barb noted that Angie purchased some additional road signs as agreed on at the last meeting and will need to be reimbursed. Angie will provide her receipts to Florian before the next Board meeting.
4) Committee Reports:
Design Committee: No new plans have been submitted.
Common Space: Previously discussed.
CC&Rs and By-Laws Committee: Discussion was held regarding the proposed language regarding short term rentals as returned to us from attorney Lindsey Nicholson. A couple points of clarification were raised, and John will discuss them with Lindsey. The Board concurred that following such finalization of the language, the proposed text should be emailed to landowners for their consideration with the goal of having a vote on the matter at the annual meeting this summer.. No action was taken.
- Old Business:
Fishing tags: Florian will work with John Dustin to finalize the proposed form of a “fishing license item” to show authorization to use the subdivision’s access and easement for fishing along the Pine River and at the pond in the subdivision. This should occur by the Annual Meeting this summer so that tags can be explained and distributed. No action was taken.
Beavers: Dan reported that he had heard there is another beaver living in or near our pond. John volunteered to call the beaver trappers so that this animal can be humanely moved to a different location as soon as possible.
Signage: John installed two new signs as previously agreed on by the Board to clarify the private nature of our road and subdivision and establish that trespassing is not allowed. He will install a couple other signs we already have in hand in the near future including a new sign at the pond.
AED/CPR Training: Barb has been in touch with the Red Cross but has not scheduled an AED/CPR training for PRRLOA members yet.
Package Box: No action has been taken because weather will not allow construction. Barb will continue to pursue a cost estimate so that the Board can consider taking action on this issue.
West end of Ludwig: Discussion was held regarding unsafe/unsanitary conditions on lots at the west end of Ludwig Drive. Angie volunteered to continuing investigating possible actions including contacting the County and Upper Pine River FD. No action was taken.
- The next Board meeting was scheduled for May 13, 2025 at 5:30 pm at the Wickmans’ house, 900 Pine River Ranch Circle.
Barb moved to adjourn the meeting at 6:11 pm. Florian seconded. There was no additional discussion, and the motion was approved by a vote of 5 in favor, none opposed or abstaining.
These minutes were taken by Barbara Wickman.
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These minutes were reviewed by the Board of Directors and approved by the Board on _____________ by a vote of in favor, opposed, and abstaining.
Attested by: ________________________________
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