PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.
MONTHLY BOARD MEETING MINUTES
OCTOBER 13, 2011
LE ROY REISDENCE – 18 PINE RIVER RANCH CIRCLE, BAYFIELD, CO. 81122
The meeting was called to order by President Jim Clay at 7:02 pm. Board members present: Richard Young, Shane French, and Pat LeRoy. Richard Diedrich was absent. Guest – Glen Watson.
Richard Young moved that the minutes be approved with the addition of Rod Cook’s name, and the corrected spelling of Butch Knowlton’s name. Shane French seconded the motion. The motion was approved unanimously.
Pat LeRoy presented the Treasurer’s report. Deposits: $264.00 for Impact Fee; $2300.00 for the Bridge Special Assessment; interest earned $1.01. Checks were written to Neil’s Construction totaling $16,000.00. General Account balance is $8,236.30. Winter account balance is $2,598.46 which includes interest earned $.11. Richard Young moved that the Treasurer’s report be approved as presented. Shane French seconded the motion. Vote to approve was unanimous. Pat thanked Jim Clay for handling the Treasurer’s duty while she was on vacation.
Pat LeRoy reported that as of today there are 16 lots that have not paid the Bridge Special Assessment. 2 lots have made partial payments. Notices of Delinquency will be mailed to these landowners.
There have been no changes in the liens that have been filed. Additional liens for the Special Assessment for the Culvert repair which have not been paid will be filed These liens will be for an additional year of interest, penalties, and filing fees.
Invoices were presented for approval and payment. Jim Clay submitted two invoice: Vital signs for $178.04 which was paid by Jim Clay; invoice for $33.24 for 3 bags of asphalt repair material. Jim Clay presented the invoice from Neil’s Construction for $3,170.00. This includes $875.00 for the recent road grading. Some materials for the bridge repair were not used and returned for credit. The invoice does not reflect any credits. Jim Clay will verify this with Neil’s. Richard Young moved that the two invoices presented by Jim Clay be approved for payment. The invoice from Neil’s is approved for payment not to exceed $3170.00; second by Shane French. This check will not be written until Jim Clay has contacted Neil’s regarding the credits. Vote to approve was unanimous.
Old Business:
Richard Diedrich had e-mailed the Board that he was working on a plan for Fire Mitigation with the Fire Department. Mowing tall weeds close to structures is encouraged. Weed mitigation will be a priority in the spring. Mowing the weeds and grasses along side the road had been planned but the equipment needed is not available at this time.
Shane French will install the new road signs with Jim Clay’s help.
Jim Clay reported that the bridge repair was a bigger project than expected and took longer to complete. Thanks to Glen Watson for assisting with the plank removal. Thanks to the residents for their patience during this repair project, and to those volunteers who helped.
CC&R’s violations: The roof has been replaced on the chicken coop. Additional, the landowner of lot 19 has plans for a fence and a green house. These plans have not been presented to the Board for approval. It is unclear if an Agriculture permit will be needed for the greenhouse.
Routine road grading was done after the recent rain and snow. Shane French questioned the number of hours billed. Jim Clay will discuss this with Neil’s.
New Business:
Two bids were submitted for Snow Removal. Neil’s bid indicates an increase of $10.00 per hour per item from last year’s bid. JAGCO LLC’s bid shows hourly rates much lower. Jim Clay will check the references submitted by JAGCO. The Board may call a special meeting to discuss these two bids, and make a final decision. Notice of a Special Meeting will be posted prior to the meeting.
2012 Annual Assessment: The Board discussed whether or not an increase is necessary. Jim Clay asked Pat LeRoy to present a budget to the Board for the November meeting. Items new to the budget are fire mitigation and weed mitigation. At the Annual Meeting, the Landowners expressed an interest in using the dust abatement material used by Forest Lakes. These costs will be considered by the Board.
The next Board Meeting will be November 10, 2011, at the LeRoy residence, 18 Pine River Ranch Circle, 7:00pm.
Richard Young moved that the meeting be adjourned, Shane French seconded. Vote to adjourn was unanimous. Meeting adjourned at 8:30 p.m.
The Board approved these minutes by a vote of___________on ________________________________.
President Jim Clay Date
Secretary Pat LeRoy Date