PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.
MARCH 8, 2012 MONTHLY MEETING
18 Pine River Ranch Circle, Bayfield, CO 81122
The meeting was called to order by President Jim Clay at 7:03 p.m. Members in attendance: Richard Diedrich, Richard Young, and Pat LeRoy. Shane French was absent. Guest in attendance: Judy Clarke.
The minutes had been emailed to all board members prior to the meeting for corrections and/or additions. Corrections were made prior to the minutes being posted at the mailboxes and on the website. Richard Diedrich moved that the minutes be approved as corrected, second by Richard Young. The motion was approved unanimously.
Pat LeRoy presented the Treasurer’s Report. The General Account deposits were $4,740.87; checks that cleared were to Pat LeRoy for $248.24 and a transfer of $4,193.00 to the Winter Account. The Winter Account balance as of March 8, 2012 is $22,177.81. The Winter Account had one deposit for $4,193.00 which was a transfer of funds from the General Account. One check for snow removal to JAGCO LLC for $535.00 cleared. The Winter Account balance as of March 8, 2012 is $3,658.13.
Richard Young moved that the Treasurer’s report be approved, second by Richard Diedrich. The motion was approved unanimously.
Two invoices were submitted for payment; Jim Clay $33.24 for 3 bags of asphalt repair material; JAGCO LLC $1,050.00 for snow removal. Richard Young moved that these invoices be approved for payment, second by Richard Diedrich. The motion was approved unanimously.
Pat LeRoy explained that the 2012 Annual Assessment had not been paid on 11 lots. Based on past payment records a few of these assessment would probably be paid by mid month. Pat will be on vacation until March 22, 2012 and asked that the Notices of Intent to File a Lien be delayed until she returns. Richard Young moved that the delay be granted, second by Richard Diedrich. The motion was approved unanimously.
To date all landowners in Subd. # 1 have paid the 2012 assessment; all but one landowner in the Alpha lots have paid; 11 landowners have not paid the assessment in Subd. #2. Three landowners in Subd. #2 have made partial payments.
Fire Mitigation – Richard Diedrich has been in communication with Fire Chief Rich Gaeber. Grants for a 60/40 split on cost have been filed. The first phase will include all of the common areas in the subdivision with a projected cost of $4000.00 which may be offset by landowners providing some of the labor. They will be paid $20.00 per hour for labor.
Emergency Exit – Richard Diedrich reported that we are in a holding pattern until Butch Knowlton has an opportunity to meet face to face with one landowner and explain fully what needs to be done to the road and other details. Permission to access the area has been received from all landowners.
Kaufmann Impact Fee – Pat has not received any information concerning costs so the impact fee can be assessed. After some discussion, Richard Young moved that the $15,000.00 cost stated by Chris Kaufmann be used to figure the impact fee and that Jim Clay send a letter stating that based on that figure the impact fee will be $180.00. The fee may be refigured if Chris Kaufmann presents different cost amounts to Pat. Second by Richard Diedrich. The motion was approved unanimously.
The Board mailed a letter to Larry Black, Bayfield School District, expressing concerns about the bus stop on CR 501 and Ludwig. Larry Black responded that he had some concerns and would like to meet with Jim Clay. The board agreed to table discussion until the next meeting so that Shane French would be able to have some input on this subject.
Jim Clay will contact a qualified person to conduct an audit of the PRRLA financial records which is required by State law and must be done every two years.
Road work – contractors will be contacted to bid on both road/gravel work and asphalt work. In addition bids will be asked for the dust abatement work.
The Board discussed the amount of funds available for road work, dust abatement, fire mitigation and other expenses between now and the end of the year. Once bids are received for the road and asphalt repair the board will be able to determine how best to allocate funds.
The culvert on the lane needs to be cleaned prior to the spring thaw. Jim Clay will work with Shane French to develop a plan of action.
No definite date has been set for the next meeting but the date, time and place of the next meeting will be posted prior to the meeting.
Judy Clarke expressed her appreciation for snow removal this year.
Richard Young moved that the meeting be adjourned, second by Richard Diedrich. The motion was approved unanimously. The meeting was adjourned at 8:04 p.m.
The minutes were approved by a vote of ____________ on ______________________________.
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Jim Clay, President Date
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Pat LeRoy, Secretary Date