PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.
MONTHLY MEETING SEPTEMBER 12, 2012
18 Pine River Ranch Circle, Bayfield CO 81122
The meeting was called to order by President Shane French at 7:02 p.m. Board members present: Shane French, Richard Young, Mark Pommier, and Pat LeRoy. Board member Dick Benzi joined the meeting while in progress. One guest present: Angie Pommier.
The minutes from the August 8, 2012 meeting had been emailed to all Board members for their review and corrections/additions. Typo corrections were made prior to the Minutes being posted on the website and at the mailboxes. Richard Young moved that the minutes be approved; second by Mark Pommier. The vote to approve was unanimous.
Pat LeRoy presented the Treasurer’s report. The balance in the Winter Account is $4354/51. There was one deposit for interest of $0.18. The General Account Balance is $33,438.99. Deposits for the 2012 Special Assessment for Road Work/Dust Abatement total $11,280.00. There are two deposits to the Fish Fund for a total $330.00. One Lien was paid in full $457.50. Interest deposit $1.20. One check for $44.00 for the P. O. Box rental cleared. The check to SWAG for $383.13 did not clear. Richard Young moved that the Treasurer’s report be approved; second by Mark Pommier. Vote to approve was unanimous.
Special Assessment for Road Work/ Dust Abatement discussion
As of today 61 lots have paid the assessment, total collected $14,880.00.
John Dustin presented an offer to Shane French to loan the Association the balance of the
cost of the Road Work/Dust Abatement at a low rate of perhaps 3 ½%.
Notice of Delinquency will be mailed
Apply second coat of product (a maintenance application) from bridge to the intersection of Ludwig Drive and PRRC.
Lock in all bids.
After a length discussion, Mark Pommier moved that the Road Work/ Dust Abatement project be postponed until the spring; all funds collected be place in a separate bank account; and we move ahead with the asphalt projects and the second application from the bridge to the intersection of Ludwig Drive and Pine River Ranch Circle, as funds permit. The motion was seconded by Richard Young. The vote to approve was unanimous.
Bonnie O’Connor’s lien has been paid in full.
Invoices to be paid: Neil’s $2000.00 for fire mitigation along the lane; Nancy Young $47.88 for website maintenance for past year. Richard Young moved that these invoices be paid; second by Dick Benzi. The vote to approve was unanimous.
OLD BUSINESS:
FIRE MITIGATION AROUND POND
The fire department will wait until the fuel has dried. Richard Young moved that the Fire Mitigation Plan for the pond be approved; second by Dick Benzi. The vote to approve was 4 Yes, 1 No. Concern was expressed that the burn pile be dealt with and that live trees are not affected by the burn.
EMERGENCY EXIT
Richard Diedrich, Shane French and Richard Young met with property owner Avon Magee to assess the condition of the road. The road is passable with some work required i.e. trimming some trees; gravel and road base in a low lying area. At the far end of the road is a locked gate. Richard Diedrich will contact the owner for permission to cross his property. The Board has the key for the gate on Ludwig Drive.
ASPHALT BIDS
Four Corners – 330 ft. $9352.00
Precision Asphalt – section 1 & 2 (marked on the lane with orange paint), culvert $31,137.50. The mailbox area cost is $3180.00.
Leeder Asphalt will be contacted to bid section 1 & 2.
Bids received will be emailed to all Board members.
REPLACE CULVERT ON THE LANE
Bids to replace the 12” culvert on the Lane (marked as a continuous orange line):
Precision – $ 5463.65
Four Corners – $3062.00
Neil’s – $2620.00
Richard Young moved that the bid be given to Neil’s to replace the culvert – $2620.00. Second by Mark Pommier. Vote to approve was unanimous.
Discussion turned to the number and amount of Liens currently file. With these liens paid, the Association would be able to do much more work. Shane French and Richard Young will work to see what recourse to recover the funds is available.
NEW BUSINESS:
Bids for snow removal will need to be received by the next meeting.
MISC. BUSINESS:
Ponds on Private Property – Shane French had been contacted by a property owner who had dug a pond on his property and was told by La Plata/Archuleta water district that it had to be filled in. This information brings into question other ponds on property and future ponds. Shane French will contact the authorities so that the Association can be better informed.
Shane French reported that with the removal of the fence and vegetation along the lane and the approval of the ranch owners a parking spot approximately 50’ x 20’ will be available. Richard Young moved that up to $500.00 be spent removing the remaining vegetation; Mark Pommier seconded. The vote to approve was unanimous. Dick Benzi will contact Mike DeYoung and Mark Webber concerning the use of a backhoe.
Shane French talked with the county to fix the guardrail.
The State Police will begin monitoring the lane during the times the school bus is picking up or dropping off students. They will place no parking signs in that area. There will a no tolerance stance taken and tickets will be issued.
Concerns voiced to the President and other Board Members
Steve Trigg – property owner voiced concern that he had to fill in his newly dug pond. He wanted an explanation.
2 Realtors – potential buyers find the grow dome/fence takes away from the natural beauty of the area.
Speeding on the paved lane and the section from the bridge to the intersection of Ludwig Drive and Pine
River Ranch Circle.
6 complaints about approximately 12 properties with overgrown noxious weeds, weeds in general, and grasses. Pat will email Rod Cook with these complaints.
Pat LeRoy suggested that in the spring the Board purchase Milestone for thistle control and property owners could use it for weed control on their property.
Angie Pommier asked that the sign at the intersection of Ludwig Drive and PRRC be replace. She will get a price.
Shane French will contact Neil’s to replace the bolts on the bridge with adequate bolts.
The next meeting is October 10, 2012 at the LeRoy residence.
Richard Young moved that the meeting be adjourned, second by Mark Pommier. Vote to adjourn was unanimous. Meeting adjourned at 9:30 p. m.