PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.
MONTHLY MEETING – NOVEMBER 7, 2012
LeRoy Residence – 18 Pine River Ranch Circle, Bayfield, CO 81122
The Meeting was called to order at 7:02 p.m. by President Shane French. Board Members present: Richard Young, Mark Pommier, and Pat LeRoy. Board Member Richard Benzi was absent. Guest: Judy Clarke.
The Minutes from the October 10, 2012 monthly meeting had been posted at the mail boxes and on the website. The Minutes had been emailed to the Board Members for any additions and/or corrections which were made by the Secretary prior to the meeting. Richard Young moved that the minutes be approved as corrected; second by Mark Pommier. Vote to approve the minutes was unanimous.
Pat LeRoy presented the Treasurer Report. The balance in the General Account is $6200.72. There was one deposit for interest – $.40. There was one deposit for $2289.24, payment in full for the liens filed against the Tanner property. Five Checks cleared: Nancy Young $47.88; Precision Asphalt $12500.39; Transfer from the General Account to the Special Assessment Road Work/ Dust Abatement account $15,600.00; Transfer Tanner Special Assessment payment from the General Account to the Special Assessment Account $240.00; Pat LeRoy $65.00; Debit First National Bank $14.00 for endorsement stamp for the Special Assessment Account. The Balance in the Winter Account is $4354.88 with one deposit for interest $.19. The balance in the Special Assessment Account is $21114.22 which includes the transfer from the General Account. There is one bank charge for deposit slips $6.50. Interest paid to the account is $.72.
Richard Young moved that the Treasurer Report be approved as presented; second by Mark Pommier. Vote to approve was unanimous.
Pat LeRoy reported that 17 Notices to File a Lien for the non-payment of the Special Assessment Road Work/Dust Abatement were mailed to Landowners. Six payments have been collected as of today. 3 Landowners have contacted the Board concerning payment of the Special Assessment. If payment is not received on the other outstanding assessments by Tuesday November 13, 2012, the liens will be filed.
There has been no change in the status of the Liens currently filed.
INVOICES TO BE PAID
Alert Signs $72.21
Neil’s $ 2435.00 Culvert Work
Pat LeRoy $ 135.90 Lien postage, filing fees, lock box for Emergency Exit
Richard Young moved that these invoices be paid; second by Mark Pommier. Vote to approve was unanimous.
Desert Mountain had submitted a request for consideration of payment for the slurry used on the road if Neil’s is being paid for the grading and the water truck. Neil’s has accepted responsibility for not doing his work correctly and has not billed for payment. Shane French will talk with Steve Dexel. The Board will wait for his response.
The Road Work/ Dust Abatement is scheduled for March 2013 as early as weather permits.
OLD BUSINESS:
BRIDGE BOLTS – The Association will purchase the bolts and Neil’s will install them. Richard Young moved that a limit of $500.00 be set for the purchase of the bolts; second by Mark Pommier.
PARKING AREA – Neil’s will remove the soil and replace it with pit run at no charge. Mark Pommier will contact Neil’s regarding timing.
FIRE MITIGATION AND EMERGENCY EXIT – No updates were received. Pat LeRoy will email Richard Diedrich regarding filing the application for the FEMA Grant.
RESIDENTS CONCERN – The Board reviewed the Association’s Policies and Procedures manual regarding enforcement of By-laws and CC&Rs. After some discussion Richard Young moved that an additional statement be added; second by Mark Pommier. The statement reads:
The Board requires that a Landowner present to the Board a written statement of his/her perceived violation of a specific By-Law and/or CC&Rs and which must be cited. This statement may be mailed, hand delivered, or emailed to the Board. (Nov. 7, 2012)
Other concerns by residents will be discussed by the board. One such concern is the wash boarding on the uphill part of Ludwig Drive. The Board will wait to see what affect the winter weather forecast for the area this weekend has on the road. It may be necessary to have it graded.
Shane French will contact CDOT about the damage done by an RV to the guardrail and posts at the junction of CR501 and Ludwig Drive and ask that the damage be repaired.
SNOW REMOVAL – Mark Webber discovered that his current insurance policy does not cover snow removal. He is in the process of obtaining additional coverage for snow removal which he hopes to have by Friday. After discussion, the Board will give Mark Webber until Friday, November 9, 2012 to obtain coverage. Otherwise the bid will go to the next lowest bidder.
PROPOSED BUDGET FOR 2013
The Board reviewed a proposed Budget for 2013. Estimates need to be received regarding the completion of the asphalt work on the lane; sealing the existing asphalt; culvert replacement costs; a second application of the slurry for dust abatement. The final budget will be mailed discussed at the January meeting.
NEW BUSINESS:
2013 ANNUAL ASSESSMENT
The 2013 Annual Assessment will remain the same as last year. The notices will be mailed December 1, 2012. Landowners who have given their email address to the Treasurer will receive their notices by email.
LETTER TO LANDOWNERS
Prior to February 1, 2013 a mailing and/or email will be sent to all Landowners and will include: a new Roster, letter from the Board, Year End Financial Statement, and the Budget for 2013.
The next Board Meeting will be December 12, 2012, at the LeRoy residence, 18 Pine River Ranch Circle, at 7:00p.m.
Richard Young moved that the meeting be adjourned; second by Mark Pommier. The meeting was adjourned at 8:36 p.m.
These Minutes were approved on ______________________by a vote of _______________.
President Shane French Date
Secretary Pat LeRoy Date