PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.
MONTHLY MEETING – DECEMBER 13, 2016
LEROY RESIDENCE – 18 PINE RIVER RANCH CIRCLE, BAYFIELD, CO. 81122
The meeting was called to order by President Jim Clay. Board members present: John Dustin, Angie Pommier, Waterman OrmsbyIII, and Pat Le Roy.
Guests present: Mark Pommier
The Minutes from the November 15, 2016, monthly meeting were emailed to all board members for additions and/or corrections. Minor changes were made to the Minutes. The Minutes were posted at the mailboxes and on the website. John Dustin moved that the minutes be approved as corrected, second by Angie Pommier.
Pat Le Roy presented the Treasurer’s Report. Balance in the General Account is $26,479.37. 2017 Annual Assessment paid to date $5446.00. All checks have cleared. The Winter Account Balance is $3877.26 including interest of $.16. No invoice has been received from Neil’s for the gravel used to fill the potholes. John Dustin moved for approval of this expense for gravel from Neil’s, second by Angie Pommier. Vote to approve was unanimous. The Board thanks Jim Clay and Chip Burkett for filling the potholes.
Pat Le Roy reported that she had talked with the Landowner of Lot 45 and reached an agreement to continue payments for the Liens filed against Lot 45. John Dustin moved that the Board accept the payments as arranged by Pat Le Roy, second by Waterman Ormsby III . Vote to approve was unanimous.
2017 BUDGET DRAFT
Pat Le Roy presented the 2017 Budget Draft explaining each line item. After discussing the items, the Board felt that the snow removal budget should be at $6400.00. With the funds remaining in the Winter Account, the total funds available would be in excess of $10,200.00. With two weeks left in the year, and snow in the forecast, it is possible that figure could be reduced. John Dustin suggested that a Contingency Fund of $2000.00 be established since the budget is tight. John Dustin moved that the changes to the budget be made as stated, second by Waterman Ormsby III. Vote to approve was unanimous. Pat will make these changes and send the revised 2017 Budget Draft to all board members.
SOLAR PANELS -HARRIS PROPERTY
A cease and desist letter was mailed to Steve Harris who is out of town at this time. Jim Clay had an opportunity to discuss several items with the contractor including the design, the shiny metal frames and undercarriage. This item will be tabled until the next meeting.
VIOLATION LETTERS
Pat Le Roy drafted five letters for various violations and emailed the letters to all board members for additions and/or corrections. After the corrections were made and all board members were in agreement, the letters were printed and signed by board members, and mailed. Pat LeRoy moved that these five letters for various CC&R violations be submitted for formal approval after being approved by board member via email, second by Waterman Ormsby III. Vote to approve was unanimous. As of today, there have been no responses.
ASPHALT ROAD BIDS
Contractors are unavailable at this time to inspect the road. The Board will follow up early next year. Jim Clay asked that he be allowed to purchase up to $100.00 of asphalt patching material to fill some of the trouble spots on the lane. John Dustin moved that Jim Clay be allowed to spent up to $100.00 for asphalt patching material, second by Pat :LeRoy. Vote to approve was unanimous.
NEW BUSINESS
FINES FOR VIOLATIONS
The Board discussed the following: Prefer fines to litigation; Fines need to be reasonable; Fines to progressively increase when violations are not abated within a set time frame. Many ideas were expressed by the Board. The Board agreed to table this until the next meeting to allow members to reflect and review the different ideas regarding fines.
LETTER TO LANDOWNERS
A letter will be sent to all Landowners by the end of January. In addition the following will be mailed: the 2016 Year End Financials, the 2017 Budget, and the 2017 Roster. Pat Le Roy requested that these be ready for approval at the next board meeting in January.
A letter from Richard Young was mailed to the Board and was received December 10, 2017. The Board is considering a response.
The next Board meeting is January 10, 2017 at 7:00 p.m. at the Le Roy residence.
John Dustin moved that the meeting be adjourned. Meeting adjourned at 8:23 p.m.
These minutes were approved on _______________by a vote of________________.
Date
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President, Jim Clay Date
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Secretary, Pat Le Roy Date