March Board Meeting Minutes

May 5, 2026

PINE RIVER RANCHES LAND OWNERS ASSOCIATION, INC.

MINUTES OF BOARD MEETING – March 31, 2026

348 PINE RIVER RANCH CIRCLE, BAYFIELD, CO 81122

1)  The Meeting was called to order at 5:35PM.

Board Members Present: Dave Adkins, Allison Luman Blaine Bailey, & Megan Connolly

Guests: John Dustin, Duane Nelson, Susan Adkins

2) Minutes

Draft minutes from 2/10/26 board meeting distributed to board members prior to the meeting. Dave motioned for minutes to be approved. Blaine seconded. There was no further discussion. The motion was approved by a vote of 4 in favor, none opposed, and none abstaining.

3) Treasurer’s Report

Blaine reviewed the treasurer’s report prepared by Dan. Blaine noted that 85% of annual assessments have been paid.

Megan made a motion to approve the treasure’s report. Dave seconded. The motion was approved by a vote of 4 in favor, none opposed, and none abstaining.

3) Committee Reports

  • Design Committee: No members present. No updates. Megan will include another call for new members in next email to PRRLOA members.
  • Common Space Management Committee: Duane present. He reports that they are under contract for their house and we need to form a new committee. He spoke to some of the amazing things his community has come together to accomplish. Duane offered to make a calendar of duties. Megan will send this out in an email along with a call for members for this committee.
    • Florian has volunteered to do weed control but is currently out of town. Duane noted that early spring will mean needing to spray sooner. Duane shared that noxious weeds need to be sprayed by a committee member or paying for it.
    • Regarding road maintenance, Duane suggests we add two pullouts on Ludwig Dr to improve flow of traffic in the event of an evacuation. Someone will need to take on managing the contract and timing of road maintenance. Duane recommends clearing or flushing of the 8 culverts that run under the road. Desert Mountain does the sealant and Neil’s has been doing the grading and gravel and will coordinate with Desert Mountain regarding timing. Dan has been in contact with Neil’s but they haven’t contacted Duane yet about scheduling. Duane offered to reach out to see how soon they can get to us.
    • The bridge deck needs to be partially or fully replaced.
    • Someone will need to organize brush management work days.
    • Someone will need to take over managing burn permits & completing burns.
    • Bruce Short a forester from Cortez completed our Community Wildfire Protection Plane but it is more than 20-years old. Duane recommends we contact him to get a quote on updating the plan. Duante noted that we need to have an updated plan in order to receive certain grants.
    • Someone will need to take over making the call for snow removal.
    • Duane noted that he has been part of Community Wildfire Adapted Partners and recommends someone step into this role.
    • Megan brought up that there’s a piece of metal laying by the cattle guard at the pond that should be welded back on.
  • Short-term rental Committee: : John Dustin was present. He said that there have been no issues in the neighborhood regarding short-term rentals and they’ve decided to set aside the issue for the time being.
  • Fishing Committee: Dave shared that he was at the most recent meeting and they’re working on a document that clarifies fishing privileges for the annual meeting that they will bring to the board a couple months prior.

4) Old Business

  • AEDs: Alisha to make a map of locations and send to Megan to email and post to website and at mailboxes.
  • USPS Parcel Boxes: Megan suggests we purchase soon and Dave will reach out to Dick Benzie about whether he’d still be open to doing the concrete.
  • Beaver infrastructure grants: Megan noted that beavers are now considered a priority species by Colorado Parks & Wildlife meaning they encourage coexistence measures. Megan need to measure the depth of the pond where infrastructure would be implemented in order to finish grant.
  • Website update: Dave did some research on some possibilities to create a neighborhood portal with online payments, billing, document storage, etc. He compiled a list of options. The most expensive option would have a payment portal, automatic dues assessment, accounting. Members, particularly Dan and Megan, will explore the options and board will vote on this item at next meeting.

5) New Business

  • Speed bumps will need to be reinstalled after Spring road work is completed.

7) Next Board meeting scheduled for Monday, May 4, 2026 at 5:30PM and will be held at 348 Pine River Ranch Circle. Board reviewed the proposed Agenda for the next board meeting. Megan made changes and board approved the agenda.

8) Dave moved to adjourn the meeting. Blaine seconded. Meeting adjourned at 7:01PM. There was no additional discussion, and the motion was approved by a vote of 4 in favor, none opposed or abstaining.

These minutes were recorded by Megan Connolly.