PINE RIVER RANCHES LAND OWNERS ASSOCIATION, INC.
MINUTES OF BOARD MEETING – February 10, 2026
348 PINE RIVER RANCH CIRCLE, BAYFIELD, CO 81122
1) The Meeting was called to order at 5:34PM.
Board Members Present: Dave Adkins, Dan Holloway, Blaine Bailey, & Megan Connolly
Guests: Susan Adkins
2) Minutes
Draft minutes from 1/13/26 board meeting distributed to board members prior to the meeting. Members discuss minor edit. Blaine motioned for minutes to be approved with meeting day corrected. Dave seconded. There was no further discussion. The motion was approved by a vote of 4 in favor, none opposed, and none abstaining.
3) Treasurer’s Report
Dan reviewed status of accounts and 2026 Budget. Dan noted $2640 in new deposits from annual assessments. Invoices were paid to Neil’s Excavation. Dan also purchased deposit slips and noted that the monthly fee for the website went to $26.99. Dan shared that he sent out late notices at the start of the month. He reported that the Bank signature cards are complete. Dan stated he plans to write a check for $10,000 from the General Account to the Reserve Account. Dan suggested instead of closing the Winter Account, we change the name to Fish Fund Account in order to keep that money separate from the General Account. Dan made a motion to rename the Winter Account the Fish Fund Account and move the fish funds into this account. The motion was approved by a vote of 4 in favor, none opposed, and none abstaining.
Megan made a motion to approve the treasure’s report. Blaine seconded. The motion was approved by a vote of 4 in favor, none opposed, and none abstaining.
3) Committee Reports
- Design Committee: No members present. No updates. Megan will include a call for new members in next email to PRRLOA members.
- Common Space Management Committee: No members present. Dan shared that he will be taking over burn procedures for Duane and Florian may take over weed abatement.
- Short-term rental Committee: No members present. No updates.
- Fishing Committee: Blaine reported that the committee met on 2/2/2026. Millard, Arnie, Christian, and Dave LeMaster were present. Millard was voted in as the Committee Chair. Arnie will be taking notes. Blaine noted that they plan to meet monthly until the Annual Board Meeting in order to make a proposal to the board prior.
4) Old Business
- AEDs: Both boxes are now up. Alisha to make a map of locations and send to Megan to email and post to website and at mailboxes.
- Parcel Boxes: Waiting to purchase until ground is thawed.
- Beaver infrastructure grants: Megan has begun Beaver Institute grant and requested assistance from the board on finishing the estimate that must be included. Megan has also emailed and left a voicemail for Defenders of Wildlife who also offer support and financial assistance.Website update:
- Dave did some research on some possibilities to create a neighborhood portal with online payments, billing, document storage, etc. They cost approx. $100/month. Dave proposed asking for a demo from a couple of the companies.
5) New Business
- Ken LeRoy reached out about a beaver dam in the irrigation ditch on Lot 4. Millard offered to remove dam, owners of Lot 4 gave permission for removal and reported they would pay any cost. Blaine will follow-up with Millard.
7) Next Board meeting scheduled for Tuesday, March 10, 2026 at 5:30PM and will be held at 348 Pine River Ranch Circle. Board reviewed the proposed Agenda for the next board meeting. Megan made changes and board approved the agenda.
8) Dave moved to adjourn the meeting. Blaine seconded. Meeting adjourned at 6:45PM. There was no additional discussion, and the motion was approved by a vote of 4 in favor, none opposed or abstaining.
These minutes were recorded by Megan Connolly.