PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.
MONTHLY MEETING – FEBRUARY 12, 2014
18 Pine River Ranch Circle, Bayfield, CO 81122
The meeting was called to order by President Shane French at 7:01 p.m. Board Members present: Richard Young, Dick Benzi, and Pat Le Roy. Mark Pommier was not present. There were no guests.
The minutes from the January 8, 2014, board meeting had been emailed to the Board for corrections/additions. After approval the minutes were posted at the mailboxes and on the website. Richard Young moved that the minutes be approved; second by Dick Benzi. The vote to approve was 4-0.
Pat Le Roy presented the Treasurer’s report. The balance in the Winter Account is $2239.46. The balance in the General Account will be $25046.73 after two deposits are made. Checks in these deposits were received today.
There are approximately 45 landowners who have not paid the 2014 Annual Assessment. Notice of Delinquency letter will be mailed to those landowners. Landowners who are waiting for their Federal Tax refund to pay their assessment should contact the Board by letter (PRRLA, Box 602, Bayfield, CO 81122) or email (Pineriverhoa@gmail.com) and inform the Board with a date the assessment will be paid.
Invoices to be paid: Pat Le Roy submitted a receipt for $13.00 to release a lien filed against Joseph Cassella; a receipt for 2 rolls of stamps $ 92.00 and postage to mail a copy of CC&Rs to Rod Potter for $ 1.12; total reimbursement $106.12. Richard Young moved that these receipts be paid; second Dick Benzi. Vote to approve was 3-0.
OLD BUSINESS:
Fire Mitigation/Emergency Exit – there is no update to report.
Bids for road work – Shane French had not heard from contractors regarding road work associated with the dust abatement application.
The work to seal the asphalt will begin as soon as the sealant is available.
At the annual meeting the Board will present prices comparing the cost and effectiveness of continuing to apply gravel to the roads beyond the west side of the bridge versus beginning an asphalt project.
Budget – the budget was approved at the last meeting and will be mailed to the landowners along with a Year End Financial statement by March 1st.
Sand and barrels – so little snow this year, no need to supply.
NEW BUSINESS:
Rod Potter had submitted a written offer to pay half of the interest and lien fees, and the entire Special Assessment for Dust Abatement/Road Work. The Board, on advice of the attorney, rejected this offer. A letter will be mailed to Rod Potter stating the reason the offer was rejected. The attorney has advised the Board not to negotiate any costs associated with liens that have been filed.
2013 Year End Financial Report – It was suggested that the report contain a statement that $22076.00 was collected in 2012 for the Special Assessment Road Work/Dust Abatement. Pat Le Roy will make this addition and email the updated statement to the Board members for their approval.
2014 Roster – Shane French will email Pat Le Roy the old roster to be updated.
Insurance – The Association’s insurance policy will not be renewed May 1, 2014, by Continental Western Group since Levitt Insurance Co. no longer does business with that carrier. Pat LeRoy has not received a call or letter from Levitt Ins. Co. with any offer to continue to write this kind of policy with a different carrier. Ken LeRoy , who has 40 years of experience in the insurance industry, has offered to shop different insurance companies for the best price.
Shane French reports that Source Gas, the company doing the gas line installation along CR 501 to Forest Lakes, has plans to run the gas line to our subdivision once all of the permits have been submitted and approved. This project is probably 2 – 3 years in the future.
DATE FOR THE NEXT MEETING – MARCH 19, 2014
Richard Young moved that the meeting be adjourned; second by Dick Benzi. The vote to adjourn was 4-0. Meeting adjourned at 8:01 p.m.
These minutes were approved by a vote of ______________on____________________________.
Shane French, President Date
Pat Le Roy, Secretary/Treasurer Date