The meeting was called to order by President Jim Clay at 7:00 p.m. Board members present: Jim Clay, John Dustin, Waterman Ormsby lll, Angie Pommier, and Pat Le Roy.
Guest present: Shirlene Hendrix.
John Dustin stated that the minutes were emailed to all board members for additions and/or corrections. There were no corrections. The minutes were posted at the mailboxes and on the website. John Dustin moved that the minutes be approved as written, second by Waterman Ormsby lll. Vote to approve was unanimous.
Pat Le Roy presented the Treasurer Report. The General Account balance is $24666.48. One check written to Pat Le Roy for filing liens and release of liens $75.87 cleared. There was one deposit for $30.00. Winter Account balance is $4510.00.
Invoices for payment: John Dustin submitted invoices for material used to install the mailbox cluster and pedestal – $18.85. Pat Le Roy submitted an invoice from Lindsey Nicholson for the review of the changes to the By laws – $675.00. John Dustin moved that these invoices be paid, second by Waterman Ormsby lll. Vote to approve was unanimous.
2017 Annual Assessment – Total collected to date is $30496.00. Unpaid assessments total $3377.00. A total of 11 lots have either not paid the assessment or have made a partial payment.
CC&R Review committee – The revisions to the By laws were hand delivered by Pat
Le Roy to the attorney for her review. There will be no vote on the By laws at the annual meeting. It will be necessary to clarify the language in the CC&R’s to bring them in line with state law.
Asphalt Road – The Board reviewed several bids to maintain and extend the life of the road. The Board agreed that the most pressing issue is to fill the cracks this year. John Dustin moved that Jim Clay be charged with contacting the different companies to determine the differences in the bids while staying within the budget amount of $10.800.00. Second by Angie Pommier. Vote to approve was unanimous.
Mailboxes – a new cluster of mailboxes was installed by John Dustin. The Post Office needs to be contacted to install the locks which John Dustin will do. Gwen Gold was contacted that the mailboxes were installed and she expressed her thanks to the Board.
The Storage container has been removed from the property. The violation has been abated.
The debris piles covered with tarps held down with scrap material from the pile is occasionally abated. The Board would like to see the tarps held down with large rocks to keep the tarps in place. Several board members offered to supply large rocks from their property. A letter will be sent to extend this offer to the landowners.
Internet Update – John Dustin has talked with Mark Gigliotti. A location for the tower is one concern. The Board discussed the possibility of meeting with Mark to address concerns.
Annual Meeting – The Board discussed who was responsible for which items. All is in readiness for the meeting.
Design Committee – Pat Le Roy had talked with both Terri Bonham and A. J. Boyle who have agreed to be on the committee. There will be staggered lengths of time for each to be on the committee which will be discussed at the next board meeting with the new board appointing the members. John Dustin moved that the Design Committee members review and become familiar with the governing documents, second by Waterman Ormsby lll. Vote to approve was unanimous.
Angie and Mark Pommier submitted a complete set of plans for a solar array to be installed on the garage roof. John Dustin moved that the plans be approved, second by Waterman Ormsby lll. Vote to approve was unanimous. If the installation requires a building permit the impact fee will be assessed once the building permit is submitted to the Board.
Tawnya Jacobson submitted plans for a greenhouse. Their neighbors have indicated that they have no problem with the plans or location. John Dustin moved that the plans be approved, second by Waterman Ormsby lll. Vote to approve was unanimous.
Richard and Dede Applegate submitted plans for a 2nd story addition above the existing garage. They first contacted their nearest neighbors to see if they had any concerns. John Dustin moved that the plans be approved, second by Waterman Ormsby lll. Vote to approve was unanimous. The impact fee will be assessed once the building permit is submitted to the Board.
Richard Diedrich did not attend the meeting to talk about the bridge. This topic is tabled until the next board meeting.
NEXT MEETING DATE – The Transition Meeting with the new board members will be held within two weeks after the Annual Meeting.
Pat Le Roy stated at this point the Board needs to meet in closed session to discuss the lawsuit. Shirlene Hendrix excused herself. The board met in closed session beginning at 8:00 p.m.
The monthly meeting reconvened at 8:30 p.m. at which point the meeting adjourned.
These minutes were approved on __________________ by a vote of _______________.
Jim Clay, President Date
Pat Le Roy, Secretary