Pine River Ranches Landowners Association, Inc.
Minutes of the February 10, 2011 Monthly Meeting
LeRoy Residence 18 Pine River Ranch Circle
- President Jim Clay called the meeting to order at 7:00 p.m. Board members present: Richard Diedrich, Jim Clay, Pat LeRoy, Rob McLaughlin and Margaret Christiansen. There were no guests present.
- Members of the Board reviewed the minutes of the January 13, 2011 meeting. Pat LeRoy motioned to approve the minutes. Margaret Christiansen seconded the motion. The motion was approved unanimously.
- Pat LeRoy presented the Treasurer’s report. General Account: three checks cleared, $107.85, balance $25,071.17 as of 2/10/11. Deposits collected, $14,671.66. No activity in the Winter Account, balance is $2,109.33.
Funds have yet to been transferred into the winter account. Pat stated that she is now ready to transfer $5,051.00, which represents $30% of Sub. 2 funding.
Rob McLaughlin motioned to approve the transfer of $5,051.00 from the General Fund into the Winter Account. Margaret Christiansen seconded the motion. Motion passed unanimously.
Old Business
4. To date outstanding 2011 Annual Assessments: Sub #2, lots # 21, 26, 40, 43, 51, 52, 58, 59, 64, 69, 70, 77, 84, 87. Sub #1 lot # 6, 7. Alpha lots B, H-1, H-2. February 1, 2011 all were mailed a delinquent letter. January 12, 2011 a lien was filed against Lot #21 which, has gone into foreclosure.
Rob McLaughlin motioned to accept the Treasurer’s Report. Richard Diedrich seconded the motion. Motion passed unanimously.
5. Pat gave an update on Deutsche Bank. The Bank owns Lot #36, 849 Pine River Ranch Circle. The Bank has made a request of the HOA Board to dismiss the interest, penalties and filing fees. The Board briefly discussed the request and opted not to grant the Bank’s request.
Rob McLaughlin moved to reject the request of Deutsche Bank to waive the interest, penalties and filing fees. Richard Diedrich seconded the motioned. Motion passed unanimously.
6. There were invoices presented for payment: Jim Clay $63.64 for additional bags of cold asphalt mix; Neil’s Constr. $1,437.50 for snow removal. Total: $1,501.14.
Rob McLaughlin motioned to approve and pay the invoices. Margaret Christiansen seconded the motion. Motion passed unanimously.
- Jim Clay gave an update regarding snow plowing. He sent a letter to Neil’s Constr. and reaffirmed the HOA’s request for when snow plowing is desired. He restated with Neil’s 4 inches plus on snowfall and as early AM as possible.
- Richard Diedrich informed the Board there has been no new information regarding emergency exits. Richard will touch base with John Dustin regarding the issue.
New Business
- Jim Clay was able to use the Cold Patch material purchased for maintaining potholes. He reported that the material seems to be holding well and requested approval for another $100.00 to purchase additional bags of mix.
Richard Diedrich moved to approve Jim Clay’s request for $100.00 for additional bags of Cold Patch material. Rob McLaughlin seconded the motion. Motion passed unanimously.
- Jim Clay brought up discussion regarding the condition of gravel throughout the subdivision. It appears there are some locations where there is not an adequate amount of road base below the top layer of gravel. Jim suggested the HOA look at repairs that would be more than just cosmetic work, but rather address the underlying issue of possibly adding to the underlying lower base. Pat LeRoy suggested we contact Neil’s Constr. soon to could get on the schedule early. Jim will get in touch with Neil’s Constr. to inquire about their recommendations to remedy this. Jim will also get in touch with 4 Corners Material to gain a spot on their docket for early spring. Jim will bring to the April Board meeting the information he gathers regarding this.
- Pat LeRoy will be filing liens on remaining unpaid 2011 Annual Assessments on March 1, 2011.
- Jim Clay will be absent for the March Board meeting; Richard Diedrich has agreed to officiate.
- Margaret Christiansen will send Pat Watson a thank you for her donation of T-stakes used to mark the culverts on Ludwig Dr.
Boards of Director’s meetings are scheduled the second Thursday of each month at 7 PM. The dates are: Mar. 10, and Apr. 14. The March meeting will be held at the LeRoy residence, 18 Pine River Ranch Cr.
The meeting adjourned at 7:34 PM.
The Boa
rd approved these minutes by a vote of ________ on _______________.
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Board President Date
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Board Secretary Date