PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING –FEBRUARY 10, 2021 – 6:30 P.M.
WIDNER RESIDENCE 815 PINE RIVER RANCH CIRLCE, BAYFIELD, CO 81122
The meeting was called to order by President, Chip Burkett at 6:28 P.M.
Board of Directors present: Chip Burkett, Susan Wells, and Jeanie Widner
Guest: None
MINUTES OF January 13, 2021 – Susan moved the minutes be approved, Jeanie seconded. Vote to approve 3-0.
TREASURER REPORT – In the absence of Treasurer, Florian Walchak, Chip Burkett presented the treasurers’ report.
GENERAL ACCOUNT balance is $18,470.51 (previous month: $18,299.12)
Deposits: $12,293.00
Debits: $12.027.98 (ERO Resources for cultural & biological studies); transfers to Winter Account & Reserve Account; GoDaddy for website expense
Interest: $1.37
WINTER ACCOUNT balance is $6,818.88 (previous month: $4,816.41 )
Deposits: $2000.00
Debits: $0.00
Interest: $0.47
RESERVE ACCOUNT balance is $ 16,033.31 (previous month: $12,032.18 )
Deposits: $4000.00
Debits: $0.00
Interest $1.13
INVOICES TO BE PAID – $2,000.00 to ERO Resources (this is the same amount reported last month, but the bill had not yet been received)
$2,680.00 to Neil’s Excavation for plowing
TRANSFERS
To Winter Account: NA
To Reserve Account: NA
RECEIVABLES
2021 Annual Assessments: $28,608.00 (83 Lots – out of 102)
Impact fees – $0.00
Lien Payments- $0.00
LIEN STATUS- $3,175.53 outstanding balance (includes past due fees, penalties and interest)
FISH FUND – $886.00 – One 2021 donation so far
Jeanie moved for approval of the treasurers’ report. Susan seconded. Vote to approve 3-0.
DESIGN COMMITTEE – Susan reported that the Bonham’s had submitted their remodel plans for review and they had been approved by the Committee
EMERGENCY ACCESS COMMITTEE – No report
AED COMMITTEE – Jeanie stated that we still need a letter from the committee that can be included in the mail-out to owners at the end of this month. It should explain what protocol is to be followed by landowners if they find themselves in need of assistance requiring the units. Susan said she would contact Richard Diedrich, who heads up the committee and ask him for said letter.
OLD BUSINESS
BRIDGE REPLACEMENT – In his absence, Florian sent an updated report for the board. He met with J.D. Burke from the UPRFPD on Saturday, February 6, 2021. J.D. had a telecon with FEMA officials located in Denver the previous day. FEMA has accepted all of our reports and voiced very strong support for the project. J.D. expects formal approval by the end of February and actual budget lines and accounts to be opened in March. Requests for Proposal to build could be sent out to potential bidders by the end of March. There will be a 2 week response time, so hard numbers could be available in April. Then a special meeting will be scheduled to present the actual assessment amount to the members.
LETTERS FOR NOTIICE OF VIOLATIONS AND CONCERNS – Chip mailed a Certified Letter to a landowner on January 28,2021, but as of the meeting, it had not been signed for. The board members present discussed the next step that could be taken, but Chip said he would prefer to postpone any decision until the next meeting when we will hopefully have all board members in attendance.
SNOW REMOVAL – Chip reported we had the plows our 6 times and all seems to have gone fairly well. He contacted Bruce Neil and reminded him that our contract includes keeping driveways open.
MAILBOX REPAIR – Chip reported the concrete work is done, the metal frame is built and we are waiting for warmer weather to complete the installation of the new frame.
NEW RECORDER – Jeremy purchased a new recorder for the meeting, which can be downloaded to computer and burn to flash drives. He has not yet submitted the bill for reimbursement.
NEW BUSINESS
None
DATE FOR NEXT BOARD MEETING – Wednesday, MARCH 10, 2021 at the Walchak Residence at 6:30 P.M.
MEETING ADJOURNED
Jeanie moved to adjourn at 7:14 PM and Susan seconded. Vote approved 3-0.
These minutes were approved by a vote of ____________________on_________________________________________________
CHIP BURKETT, PRESIDENT DATE
___________________________________________________________________________________________________________________________JEANIE WIDNER, SECRETARY DATE