PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING – NOVEMBER 9, 2021 – 6:30 P.M.
WIDNER RESIDENCE – 815 PINE RIVER RANCH CIRCLE, BAYFIELD, CO 81122
The meeting was called to order by President, Chip Burkett at 6:33 p.m.
Board members present were: Chip Burkett, Dan Holloway, Jeremy Luman and Jeanie Widner
Guests: None
Approval of minutes from the board meeting of October 11, 2021
Dan moved the minutes be approved as presented, Jeremy seconded and the vote passed 4-0.
Approval of minutes from the Budget Meeting of September 18, 2021
Dan moved the minutes be approved as presented, Jeremy seconded and the vote passed 4-0.
Treasurer’s Report
In Florian’s absence, Chip presented the treasurer’s report.
GENERAL ACCOUNT BALANCE – $5,356.89 (previous month: $2,211.24)
WINTER ACCOUNT BALANCE – $2,519.24 (previous month; $2,519.03)
RESERVE ACCOUNT BALANCE – $13,827.24 (Previous month; $13,826.07)
BRIDGE REPLACEMENT PROJECT ACCOUNT – $3000.23 (previous month – $3000.16)
OUTSTANDING INVOICES:
$1,500.68 – HORIZONTAL ENVIRONMENTAL (weed control)
TRANSFERS:
To RESERVE ACCOUNT – $2,217.79 from General Acct. to pay for road maintenance expense.
RECEIVABLES:
Assessments; $430.00
Impact Fees: $0.00
Lien Payments: $2,745.53
LIEN STATUS : None – paid in full
FISH FUND – $1,936.00
Jeremy moved to approve the payment of outstanding invoice for weed spraying, Dan seconded and vote to approve 4-0.
Chip presented the Budget report and cautioned that there may be a need to tweak the budget due to rising costs, but we will revisit the budget when and if that becomes an issue. Chip presented the contract for Snow plowing, submitted by Neil Construction. Dan moved to approve the Treasurer’s report as received, Jeremy seconded and vote to approve was 4-0.
DESIGN COMMITTEE
Chip reported the committee is reviewing their documents to update and make changes. They will have a report to submit to the board and then, if there are items requiring a member vote, the board will present it at the annual meeting next year.
Emergency Access Committee – no report
AED Committee – no report
Common Space Maintenance Committee – Duane continues to do Herculean work. He and Chip found the ends of the culvert under Ludwig Lane and Chip has put out requests for bids to repair each end. It appears there is a cement culvert beneath the road. Flags have been placed on each side, where there is some caving of the roadsides.
OLD BUSINESS
Bridge Replacement – no report. Chip reported that surveying has begun.
Gravel at Pond Parking Area – Jeremy reported the gravel is at the pond and will be spread onto the driveway area soon.
IKAV lots maintenance – No change.
Welcome Packets – Jeanie reported that nothing new has been done. The goal is to have them ready for distribution when the new years letter goes out in late January/early February.
NEW BUSINESS
Chip reported that the 2022 Assessments will go out by Dec. 1, 2021 and the New Year letter with updated Roster will go out around Feb. 1, 2022.
Date for next Board Meeting is December 7,2021 at the Walchak Residence at 6:30 P.M.
Jeanie moved the meeting be adjourned at 7:10 P.M., Dan seconded and vote to approved was 4-0.
These minutes were approved by a vote of ___________ on _________________________________________
DATE
CHIP BURKETT, PRESIDENT DATE
__________________________________________________________________________________________
JEANIE WIDNER, SECRETARY DATE