PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING – JULY 19, 2021 – 6:30 P.M.
WIDNER RESIDENCE 815 PINE RIVER RANCH CIRLCE, BAYFIELD, CO 81122
The meeting was called to order by President, Chip Burkett at 6:30 P.M.
Board Members present: Chip Burkett, Jeremy Luman, and Jeanie Widner
Guest: Duane Nelson
MINUTES of June 15, 2021 – Jeremy moved the minutes be approved, Jeanie seconded. Vote to approve 3-0.
TREASURER REPORT – Treasurer, Florian Walchak was absent and there was no treasurer’s report given. A full and current report will be given at the annual meeting this coming Saturday, July 24, 2021. There were however, invoices which needed to be paid.
INVOICES TO BE PAID
$11,541.00 – CRG Construction (road work)
$12,805.21 – DESERT MOUNTAIN (road materials and application)
$83.21 – Jeanie Widner – (reimbursement – Office supplies)
Jeremy moved the invoice presented be approved and paid, Jeanie seconded, vote to approve 3-0.
LIEN STATUS
The property we hold a lien on is selling and the Title company has been notified of the lien, and it will be paid in full at the time of closing.
DESIGN COMMITTEE – Chair of the committee, Terri Bonham has suggested that the Board review the committee document for the purpose of updating and clarifying some items. There is a third person needed to volunteer for the committee for a 2-year term. The board agreed to ask the committee to do the preliminary review, since they are the ones who work most directly with the documents and that they then send their suggestions to the board for further review and final approval.
EMERGENCY ACCESS COMMITTEE – No report
AED COMMITTEE – No report.
NEW COMMITTEE – known as COMMON SPACE MAINTENANCE COMMITTEE
Chip stated that he wanted to form a new committee to organize projects within the subdivision that are needed on the common spaces. This would include, but is not limited to, weed spraying, dust mitigation/grading, foliage trimming, pond mowing and other concerns that may be brought to the attention of the committee. It will not include snow removal. Duane Nelson has agreed to take the role of coordinator for this committee. There was discussion and Jeremy moved the committee be formed with Duane as the coordinator and recruitment of other members to follow. Jeanie seconded. Vote to approve 3-0.
Duane then reported that he had checked with SW AG about a mower for the roadsides. They no longer rent the piece of equipment we have used in the past but have 2 excavators with forestry masticator attachments available for rent.
1) A 40-horse which is $535.00/day
2) An 80-horse for $845.00/day
There was discussion and Duane said he had checked with 2 other rental places who had nothing more to offer. This appears to be the only equipment option for what we need done. Jeanie moved that we rent the 40-horse unit for 1 day and prioritize the most needed areas, starting with the paved Ludwig Lane, contingent upon Florian affirming that the Association had the funds to afford it. Jeremy seconded. Vote to approve 3-0.
OLD BUSINESS
BRIDGE REPLACEMENT – Florian will have an at-length report at the annual meeting. He has asked JD Burke from PRFD to attend and Possibly the Fire Chief.
ROAD MAINTENANCE – Has been completed.
NEW BUSINESS
Jeanie mentioned the need for Welcome Packets to be given out to new residents with all pertinent Association information. She will work on a recommended packet for the Board’s approval at the next meeting. There was discussion on getting the proper info to whomever would give the packets to the new residents.
Jeanie also suggested that there be a sheet for each person of the board, stating their responsibilities which could be given to replacing board members. There was discussion.
Finally, Jeanie would like for the board to consider the purchase of a 2nd computer for Secretary work and documents, since the offices of Secretary, Treasurer have been separated and the Treasurer has the only Association computer.
DATE FOR NEXT BOARD MEETING – This will be the Transition Meeting and is mandated to be held within 2 weeks of the Annual Meeting, so Chip recommended we meet on August 3, 2021 at 6:30 at the Walchak residence. Board agreed.
MEETING ADJOURNED
Jeanie moved to adjourn at 7:41 PM and Jeremy seconded. Vote approved 3-0.
These minutes were approved by a vote of
____________________on_________________________________________________
CHIP BURKETT, PRESIDENT DATE
_________________________________________________________________________________________________JEANIE WIDNER, SECRETARY DATE