PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING – SEPTEMBER 14, 2021 – 6:30 P.M.

WALCHAK RESIDENCE 726 PINE RIVER RANCH CIRCLE, BAYFIELD, CO  81122

The meeting was called to order by President, Chip Burkett at 6:36 p.m.

Board members present were: Chip Burkett, Florian Walchak, Dan Holloway and Jeanie Widner.

Guests present:  None

APPROVAL OF MINUTES FROM BOARD MEETING ON August 3,2021

              Florian moved to approve the minutes, Dan seconded and the vote passed 4-0.

TREASURER’S REPORT

              Florian presented the Treasurer’s report.  He said we had big expenses last month and so the balances were low, but about where we expect to be at this time of the year.

              GENERAL ACCUNT BALANCE: $2,538.57 (previous month; $25.236.04)

              WINTER ACCOUNT BALANCE: $2,518.82 (previous month: $2,518.60)

              RESERVE ACCOUNT BALANCE: $ 14,990.90 (previous month: $16,041.31)

              BRIDGE REPLACEMENT PROJECT ACCOUNT: $3000.01 (previous month: $0.00)

              OUTSTANDING INVOICES:

                           $83.21 – Jeanie Widner – office supplies reimbursement

                           $56.00 – Florian Walchak – PO Box annual renewal reimbursement

                           $126.86 – Jeanie Widner – Annual Meeting food reimbursement

              TRANSFERS: 

TO RESERVE ACCOUNT – $2,217.79 from GENERAL ACCOUNT to repay for road maintenance expense

              RECEIVABLES:  $32,994.00 (96 lots out of 102) – $1,406.00 short

              ANNUAL ASSESSMENTS – 5 lots are unpaid.

              LIEN STATUS – $3,175.53 (1 lot)

              FISH FUND: $1,936.00

Jeanie moved the treasurer’s report be accepted as presented Dan seconded and vote to approve was 4-0.

Jeanie moved we pay the outstanding invoices, Florian seconded and the vote to approve was 4-0.

DESIGN COMMITTEE

              Chip reported that we have requested impact fees from the Murphy property.

EMERGENCY ACCESS COMMITTEE

              No report.

AED COMMITTEE

              No report

COMMON SPACE MANAGEMENT COMMITTEE

Chip reported that Duane has done a great job of coordinating the work that’s been done.  Chip said he had solicited an estimated cost of replacing the plugged culvert on Ludwig Drive from Neil’s Excavation.  CRG gave a ballpark figure of $6,000.00 to $7,500.00; awaiting an estimate from Neil’s.

OLD BUSINESS

BRIDGE REPLACEMENT UPDATE

              Florian said 2 bids for the design portion of the project were received and KLJ was selected for the engineering design work which includes abutments, road rerouting work and old bridge demo.  We anticipate a pre-fab bridge.  It is anticipated this phase will go through next summer, with the design completed by spring or early summer and then bids received for the final bridge design itself and the project built in the fall of 2022.  Florian has submitted our cost for the required studies that were done to the PRFD/FEMA and we should be receiving a 75% reimbursement of that expense in the near future.

BUDGET MEETING

              The meeting is 10:00 am at the Holloway Barn, 881 Pine River Ranch Circle, on Saturday, September 18,2021 

POND BOUNDARIES

              Actual boundaries are still to be determined by a search for survey markers.

GRAVEL AT THE POND PARKING AREA

              No report from Jeremy

IKAV LOTS MAINTENANCE

              Florian, has contacted IKAV and is not receiving a response.

WELCOME PACKETS

              Jeanie reported nothing new had been done to date.

NEW BUSINESS

              The board received a communication with notice of alleged violations and have reviewed the documents submitted.  There was discussion and the board determined the complaint to be without merit according to our CC&R’s.  If the landowner complaining believes there is a violation of county zoning laws, he will need to contact the county.  No further action will be taken by the board on this matter.  Florian said when we receive the reimbursement from FEMA, the board needs to consider the purchase of a new computer, as the current one is old and starting to have problems.  There was some discussion of the problem in the neighborhood with cows from the adjoining land across the river.  The board agreed that it is an individual landowner issue and we will assist If we can.

NEXT MEETING – OCTOBER 12, 2021 at 6:30 pm at the Widner residence. Florian will be out of town.

              The next board meeting was scheduled for Tuesday, September 14, 2021, 6:30 p.m. @ the Walchak residence.

Jeanie moved the meeting be adjourned at 7:24 p.m.  Florian seconded and vote passed 4-0.

These minutes were approved by a vote of _____________ on _______________________________________

                                                                                                                                         DATE

                           CHIP BURKETT, PRESIDENT                                                            DATE

__________________________________________________________________________________________

                           JEANIE WIDNER, SECRETARY                                                         DATE