Pine River Ranches Landowners Association, Inc.
Minutes of the January 13, 2011 Monthly Meeting
LeRoy Residence 18 Pine River Ranch Circle
- President Jim Clay called the meeting to order at 7:04 p.m. Board members present: Richard Diedrich, Jim Clay, Pat LeRoy, Rob McLaughlin and Margaret Christiansen. Guests present: Glenn Watson, Judy Clarke and Don Schwatken.
- Members of the Board reviewed the minutes of the December 12, 2010 meeting. Pat LeRoy motioned to approve the minutes. Richard Diedrich seconded the motion. The motion was approved unanimously.
- Pat LeRoy presented the Treasurer’s report. No activity in the Winter Account, balance is $2,109.33. General Account: checks cleared, $42.59, $60.44 and interest of $.74 balance of $8,647.36 as of 12/31/10. Deposits collected from the 2011 Annual Assessments, $12,930.00. General Fund balance of $21,877.36.
Regarding the 2011 Annual Assessment: To date, there has been collected: Sub #1, 6 payments and 2 uncollected. Sub #2, 65 payments and 23 uncollected. Alpha Lots, 3 payments, 6 uncollected.
Pat gave an update on the liens filed. There are currently seven unpaid liens filed for 2009-10 delinquent assessments. Outstanding money including fees, interest and penalties; $5,052.54.
Pat will send out a letter to all landowners who have not paid their 2011 annual assessment. The letter will state that if not paid by March 1, 2011, a Notice to File a Lien will be sent by registered mail. Liens will be filed per the PPRLOA Policies & Procedures.
Pat has been in contact with the representative from Deutsche Bank regarding the lien filed. There has been no new activity. Jim Clay suggested Pat send a letter, as a reminder, to all seven lot owners who have outstanding liens. The letter is scheduled to go out February 1st to inform the lot owners that another year’s interest (15%) and filing charges will be added March 1, 2011 unless these outstanding liens are paid in full prior to March 1st. These letters will be sent by registered mail.
Rob McLaughlin motioned for Pat LeRoy to send such a letter by registered mail. Richard Diedrich seconded the motion. Motion passed unanimously.
There were invoices presented for payment: Jim Clay $31.82 for 3 bags of cold asphalt mix; Margaret Christiansen $32.02 for cassettes; Pat LeRoy $44.00 postage for 2011 assessments. Total: $107.85.
Rob McLaughlin motioned to approve and pay the receipts. Richard Dierdrich seconded the motion. Motion passed unanimously.
Old Business
- Jim Clay presented a preview year-end letter to be sent out to all HOA members. Pat LeRoy will attach and mail a year-end Financial Report as of 12/31/10.
- Richard Diedrich gave an update on the emergency exits. Richard spoke with John Dustin and John has sent an email to the Lawton’s and is awaiting a response. John will communicate with Richard as to their response.
- Richard, while posting the reflectors around the Bear Creek culverts, spoke with a ranch hand for the Wommer ranch. This person inquired as to when the HOA was going to be repairing the fence that was damaged caused by the wash out. Jim Clay indicated he would be communicating with the Wommer’s regarding the access they granted to the HOA through the field while repairs to the culverts were underway and he would address this issue as well.
New Business
7. Jim Clay addressed concerns from individuals regarding the plowing and removal of old snow pack from the roads. Individuals were put off by the need to remove the build up of snow at driveway entrances. There was also discussion as to whether or not leaving the snow pack on the roads protects the underlying road surface from freezing and thawing causing additional potholes. Jim called Neil Const. and was told the purpose was to push back snow; making room for fresh snowfall and while doing so removed the old snow pack as well. The Board reviewed and discussed the contract with Neil’s regarding snow accumulation and the time plowing begins. Jim Clay will communicate with Neil’s that the HOA would like the plowing to begin as early as possible and to limit the plowing to times of fresh snowfall unless contacted otherwise.
Richard Diedrich motioned to have Jim Clay contact Neil’s Const. requesting that plowing begin as early as possible and that it would be limited to fresh snowfall unless contacted otherwise. Margaret Christiansen seconded the motion. Motion passed unanimously.
8. Pat LeRoy indicated the need to transfer 30% of funds into the Winter Account for paying bills incurred by winter snow removal.
Rob McLaughlin motioned to approve the transfer of 30% of funds into the Winter Account for bills incurred for snow removal. Richard Diedrich seconded the motion. Motioned passed unanimously.
Boards of Director’s meetings are scheduled the second Thursday of each month at 7 PM. The dates are: Feb. 10, Mar. 10, and Apr. 14. The February meeting will be held at the LeRoy residence, 18 Pine River Ranch Cr.
The meeting adjourned at 7:53 PM.
The Board approved these minutes by a vote of ________ on _______________.
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Board President Date
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Board Secretary Date