PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.

MONTHLY BOARD MEETING

NOVEMBER 10, 2011

 

LEROY RESIDENCE – 18 PINE RIVER RANCH CIRCLE, BAYFIELD, CO 81122

 

The meeting was called to order by President Jim Clay at 7:00 p.m.  All Board Members were present and there were no guests.

 

The minutes of the October 13, 2011 meeting had been emailed to Board Members and posted on the website and at the mailboxes.  Richard Young moved that the minutes be approved as presented; second by Shane French.  The motion was approved unanimously.

 

Pat LeRoy presented the Treasurer’s report. The Winter Account balance is $2698.57 which includes interest of $.11.  The General Account Balance is $7501.34.  Deposits for the Special Assessment Bridge Repair totaled $1600.00 plus interest of $.32.  Checks written to Jim Clay for $211.28 and the final payment to Neil’s for the Bridge work for $2824.00 cleared.   Richard Young moved that the Treasurer’s report be approved as presented; second by Shane French.  The motion was approved unanimously.

 

Pat LeRoy presented several receipts for postage and filing fees for liens totaling $145.82.  Richard Young moved that these receipts be approved; second by Richard Diedrich.  The motion was approved unanimously.

 

Pat LeRoy reported that 4 Liens had been filed for the second year interest, penalties, and filing fees on the Special Assessment Culvert Repair.  Each lien is for $177.28.

 

Delinquent notices were mailed to 17 Landowners for nonpayment for the Special Assessment Bridge repair.  Notice of Intent to File a Lien will be mailed to 6 Landowners.

 

OLD BUSINESS:

 

Shane French and Jim Clay will attempt to install the road signs Saturday.

 

Richard Diedrich reported that he had spent 3 hours in a planning session with the Fire Dept. regarding Fire Mitigation.  This plan includes areas that are the most overgrown and pose a threat to the subdivision.  The is a multi-year plan.   The first areas to be addressed are:  the junctions of Ludwig Drive and Pine River Ranch Circle; the area around the pond and the lot immediately north of the pond; and the roadside weeds and tall grasses.  Richard Diedrich will ask for a volunteer from in Subd.1 to represent that area.  The Fire Department under the guide lines of the grant will pay $20 per hour per resident to assists with the fire mitigation.  The first $2500 per lot for fire mitigation is tax deductible.  An aerial photo has been taken of the area to help identify the areas needing fire mitigation.

 

The Emergency Exit remains an on-going project with Richard Diedrich contacting Butch Knowlton on a regular basis.

 

Shane French will contact SWAG to see if the repairs have been made to the equipment needed to cut the brush alongside the roads.

 

Jim Clay reported that there is beaver activity in the area of the new culverts on the lane.  The culverts are about 40% blocked on the north side.  He will attempt to break through the beaver dam.

 

NEW BUSINESS:

 

Jim Clay had contacted JAGCO LLC. Regarding snow removal.  He called several of JAGCO references and all were pleased with the service.  It appears that Neil’s is either not in the snow removal business this year or may be closing their operations.  After discussion, Richard Young moved that we approve the contract submitted by JAGCO; Shane French seconded the motion.  The motion was approved unanimously.

 

Pat LeRoy submitted a draft for the 2012 Budget.  All items were discussed and Pat LeRoy will email a final draft to the Board Members.

 

After reviewing the budget, and taking into consideration the two Special Assessments for the Culvert repair in 2010 and the Bridge repair this year, the Board determined that the 2012 Annual Assessment remain the same as last year.  Richard Young moved that there be no increase in the 2012 Annual Assessment; seconded by Shane French.  Motion was approved unanimously.

 

Richard Young moved that the meeting be adjourned; seconded by Richard Diedrich.  Motion was approved unanimously.  The meeting was adjourned at 8:20 p.m.

 

The next Board Meeting will be December 8, 2011 at the LeRoy residence.

 

The Board approved these minutes by a vote of _________ on_________________.

 

 

________________________________________________________________________President Jim Clay                                                          Date

 

 

Secretary Pat LeRoy                                                   Date