PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.
MONTHLY MEETING – APRIL 19, 2012
18 PINE RIVER RANCH CIRCLE, BAYFIELD, CO.
The meeting was called to order by President Jim Clay at 7:00 p.m. Board members present: Richard Young, Shane French, and Pat LeRoy. Richard Diedrich has an excused absence. Guest: Kurt Waldo, Waldo Excavation.
Jim Clay introduced Kurt Waldo to the Board. Kurt Waldo had inspected parts of the subdivision’s road. He explained how he would propose to grade the roads and the application of Lignin Sulfonate or similar product to reduce dust and maintain the roads. The Board asked questions with regards to how often the roads would need to be graded and if there would be a need for another application of Lignin Sulfonate. He will put together a bid and submit it to the Board.
The minutes from the March 8,2012 meeting had been posted at the mailboxes and placed on the website. There were no corrections or additions to the minutes. Richard Young moved that the minutes be approved; second by Shane French. The vote to approve was unanimous.
Pat LeRoy presented the treasurer’s report. There were two checks written from the Winter Account: Jim Clay for $33.24 and Jagco for $1050.00 for snow removal. The balance in that account is $4,427.50. The General account had deposits totaling $1300.96 with one check written to Dessert Mountain for $881.00 for asphalt mix to repair the potholes in the road. The balance in the General account as of April 19, 2012 is $23,497.77.
Pat LeRoy reported that 8 liens for unpaid 2012 Annual Assessments for Subdivision 2 will be filed if payments are not received by April 30, 2012.
Shane French moved that the treasurer report be approved, second by Richard Young. Vote to approve was unanimous.
Jim Clay presented an invoice for asphalt repair for $73.91. Shane French presented an invoice for the digital recorder for $124.00. Pat LeRoy asked that the Board approve payment in the amount of $500.00 for the insurance which is due May 1st but no invoice has been received as of today’s meeting.
Shane French moved that these invoice be approved for payment, second by Richard Young. Vote to approve was unanimous.
OLD BUSINESS:
There is no update for Fire Mitigation or the Emergency Exit.
There has been no update from Chris Kaufmann regarding costs for the impact fee.
After reviewing the letter from the Bayfield School District regarding where school children are picked up and dropped off, the Board believes the best option is to secure permission from the owners of the ranch to the south of the lane (formerly the Pick Bar Ranch) to move the fence and grade a diagonal parking area. Shane French and Jim Clay will contact the owners. The No Parking signs placed along the lane were removed by persons unknown.
The Association’s financial records will be audited April 26th. Pat LeRoy will present the audit report at the next meeting.
NEW BUSINESS:
The Board discussed the bid from Four Corners Materials to repair approximately 300 feet at a cost of $9100.00. To chip and seal ½ mile of the road as maintenance would cost $19,000.00. After some discussion of the two options, Pat LeRoy moved that this project be brought before the members at the Annual Meeting. Second by Richard Young. The vote to bring this to the Annual Meeting was unanimous.
Jim Clay and Shane French have patched many of the potholes on the lane.
The Board has received a few bids for work on the gravel road and applying a dust abatement product. Not all bids were in by tonight’s meeting. Pat LeRoy suggested that the board table discussion until the next meeting when all bids received can be compared. All members were in agreement.
Jim Clay reported that he was able to locate and unplug the culvert on Ludwig Drive at the pond on Lot 59. Jim Clay estimates that it will cost $300.00 to extend the culvert 6 feet and add road construction material. Richard Young moved that the Board approve the $300.00 expense, second by Shane French. Vote to approve was unanimous.
Jim Clay reported that water will be let out of Vallecito dam on Saturday. He and O. D. Perry had removed logs jammed at the bridge. He also had cleared the culvert on the lane but needs help with removing some large rocks. He will be asking landowners to clear their culverts and driveways so water can run in the ditches.
The date for the Annual Meeting is July 7, 2012.
The next meeting will be May 10, 2012 at the LeRoys. Information will be mailed to all Landowners by June 7, 2012.
Meeting adjourned at 8:45 p.m.
These minutes were approved on _______________________by a vote_______________.
President, Jim Clay Date
Secretary, Pat LeRoy Date