PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.

MONTHLY MEETING

AUGUST 8, 2012

18 PINE RIVER RANCH CIRCLE, BAYFIELD, CO  81122

 

The Pine River Ranches Landowners Association, Inc. meeting was called to order by President Shane French at 7:01 p. m.  Members present – Shane French, Richard Young, and Pat LeRoy.  Guest present – Judy Clarke.

 

Minutes from the July 11, 2012 Transition Meeting has been mailed to the board members for corrections and additions.  The typos were corrected.  The Minutes were posted at the mailboxes and on the website.

Richard Young moved that the minutes be approved as corrected, second by Shane French.  The vote to approve was unanimous.

 

Dick Benzie joined the meeting at 7:06 p.m.

 

Pat LeRoy presented the Treasurer Report.  The Balance in the General Account is $28, 577.42.  Three checks had cleared:  Neil’s $2830.00;  Jim Clay $1000.00 for stocking fish in the river and pond;  Pat LeRoy, administrative costs for Annual Meeting.  Deposits:  $550.00 Fish Fund;  Special Assessment Road work/ Dust abatement $2400.00;  interest $.86.  The Winter Account had no activity except for

Interest $.19.  The balance is $4,354.33.  Richard Young moved that the Treasurer Report be approved, second by Dick Benzie.  Vote to approve was unanimous.

 

As of today $9,840.00 has been collected for the Special Assessment Road Work/ Dust Abatement.  Discussion followed concerning the limited time available to do the road work and dust abatement.  Richard Young moved that the Board re-evaluate the Special Assessment for Road Work/ Dust Abatement collections at the next meeting and that the Board not incur any debt to do the project.  Second by Dick Benzie.  Vote to approve was unanimous.

 

Pat Watson had sent a letter to the Board and requested that it be read into the Minutes which Richard Young did.  The letter stated the feedback that she has received from realtors showing her home i.e. animals in the front yards and the greenhouse dome in the front yard.  Pat LeRoy will send Pat a picture of the newly constructed fence around the dome.

 

There has been no activity on the Liens.

 

Pat LeRoy submitted an invoice from the U. S. Postmaster for $44.00 for the mail box rental.  Richard Young moved that this invoice be paid, second by Dick Benzie.  The vote to approve was unanimous.

 

OLD BUSINESS

 

There was no update regarding the Fire Mitigation or the Emergency Exit.  Pat will contact Bruce Short requesting a copy of the Fire Mitigation Plan and the approval.  She will also contact Richard Diedrich regarding the grant for necessary road work on the Emergency Exit.

 

 

Dick Benzie will contact Ledder Co. for a bid to do the asphalt work on the lane; Shane French will contact 4 Corners Materials.

 

Dick Benzie submitted a request to the Board that the money paid for the Special Assessment be credited to the lien filed on his property, and that all interest, penalties, and filing fees be waived.  Pat LeRoy stated that the interest and penalties be waived, but that the filing fees of $38.00 be split between Dick Benzie and the Association.  Richard Young moved that $218.00 be applied as payment if full to the lien leaving a credit balance of $22.00 towards the Special Assessment Road Work/Dust Abatement.  Shane French seconded the motion.  Three members voted to approve the motion.  Dick Benzie did not vote.  Dick Benzie stated that he would pay the remainder ($218.00) of the Special Assessment at the next meeting.

 

Mark Pommier joined the meeting at this time.

 

Shane French presented information concerning the parking area on the lane before the uphill curve where parents may park while waiting for the school bus in the morning or afternoon.  Shane French has talked with the ranch manager who will contact the owners.  Fences along the lane are being replaced and now would be a good time to re-locate the fence in the proposed parking area.  A rough estimate of cost is $2500.00 to $3000.00 which includes equipment rentals, weed mitigation, and gravel.  This was tabled until the regularly scheduled meeting or a special meeting may be called when more information has been gathered.

 

There was also discussion concerning two culverts needing replacement on the lane.  When bids are requested for the asphalt they will include replacing the culverts.

 

 

NEW BUSINESS:

 

Weed mitigation – contact Richard Diedrich to see if there is grant money available to offset costs.

 

The next Board meeting will be September 12, 2012 at the LeRoy residence.

 

Richard Young moved that the meeting be adjourned, second by Dick Benzie.  Meeting adjourned at 8:09 p.m.

 

These minutes were approved on ___________by a vote of________________.

 

President Shane French                                  Date

 

Secretary Pat LeRoy                                       Date