PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.
MONTHLY MEETING MINUTES – JUNE 5, 2012
18 Pine River Ranch Circle, Bayfield, CO 81122
The meeting was called to order at 7:12 p.m. by President Jim Clay. Board Member present: Richard Diedrich and Pat LeRoy. Richard Young joined the meeting in progress. Shane French was absent.
The minutes from the May 10, 2012 meeting were emailed to all Board Members for corrections and additions. The corrected minutes were posted on the website and at the mailboxes. Richard Diedrich moved that the minutes be approved as corrected; second by Jim Clay. The vote to approve was unanimous.
Pat LeRoy presented the Treasurer report. General Account deposits totaled $154.59. One lien was paid in full – $153.58; interest earned $1.01. 3 checks cleared for a total of $352.75. The balance in the General Account is $23,585.80. There was one deposit to the Winter Account – interest $.19. The balance in the Winter Account is $4,353.95.
Richard Diedrich moved that the Treasurer report be approved; second by Jim Clay. The vote to approve was unanimous.
There were no invoices submitted for approval.
A Special Assessment for the road work with dust abatement application was discussed. The Board feels that an increase in the 2013 Annual Assessment won’t be necessary. The total project cost is $29,000.00. Using $5000.00 from the General Account funds, a $240.00 Special Assessment Road Work per lot will be presented to the Landowners at the Annual Meeting.
OLD BUSINESS:
Fire Mitigation – Richard Diedrich reported that there has been no new activity. He will contact Bruce Short to see if there is money to pay for the fire mitigation at the pond. James Poe, from Subdivision 1 has been working with Bruce Short to do mitigation.
Emergency Exit – Richard Diedrich reported that no meeting has taken place between Butch Knowlton, Board members or property owner to discuss what road work needs to be done.
Road Work – Jim Clay reported that there was some miscommunication between Neil’s Construction and Dessert Mountain regarding coordination of the work. Jim has spoken with all parties and work will begin next week.
Audit – Pat LeRoy reported that the audit had been completed. The Auditor made recommendations to use Quickbooks for all invoicing. Pat LeRoy will begin that process. A copy of the audit will be mailed to all landowners. Richard Young moved that the audit report be approved; second by Richard Diedrich. Vote to approve was unanimous.
Annual Meeting Agenda was discussed and will include:
9:30:
Fire Mitigation
Emergency Exit
10:00 Meeting called to order by President
Approve 2011 Annual Meeting Minutes
Treasurer – Financial Report
Discussion:
Emergency Exit – Richard Diedrich
Fire Mitigation – Richard Diedrich
Road Work Dust Abatement – Jim Clay
Asphalt Road Work – Jim Clay
Proposal of a $240.00 Special Assessment for the Road Work
Vote – Special Assessment for Road Work
Nomination for Board of Directors
Election of Board of Directors
Discussion
Meeting Adjourned – Pot luck lunch to follow.
Three Board members indicated that they would be willing to serve another term: Richard Young, Shane French, and Pat LeRoy. Richard Diedrich would be willing to continue working on the Fire Mitigation and Emergency Exit projects.
Richard Young moved that approval for checks to be written to Dessert Mountain $1700.00 as per bid be done by email. Neil’s invoice be approved by e-mail when submitted. Second by Richard Diedrich.
The mailing to all Landowners will include: President’s letter, agenda, proxy, Audit report, and financial statement including Accounts Receivables – liens that have been filed. These will be mailed by June 7, 2012.
Pat LeRoy will purchase hamburger meat and hot dogs and buns for the picnic.
Richard Young moved that the meeting be adjourned, second by Richard Diedrich. Motion to approve was unanimous. Meeting adjourned at 7:58 p.m.
These minutes were approved on _________________by a vote of ____________.
President – Jim Clay Date
Secretary – Pat LeRoy Date