May 11, 2016 Monthly Meeting Of PRRLOA

 

The meeting was called to order at 7:00pm.

 

Board members present John Salsbury, Pat LeRoy, John Dustin, and Susan McLaughlin. Visitors present Judy Clark, Angie and Mark Pommier, Janice and John Walker and Steve Harris.

 

The May minutes were reviewed and corrected by email prior to the meeting. The minutes were approved.

 

Treasurers Report: read by Pat LeRoy as per prepared Treasurer’s Report. Balance $ 3,876.12 winter account. $34,729.74 in General Account. One invoice paid to Pat for Lien filing $77.60 . John Dustin had 2 invoices for Notice Board installation for $7.77 and $26.O8 . An affirmative voice vote of approval followed. Liens comprise total of $ 6579.19 owed to PRRLOA.

 

Old Business

• Walker House Plans: House plans were presented by Janice and John Walker to the board. John Dustin requested color and materials of house, roofing and siding. All components complied with PRRLOA regulations. House plans approved. John Salsbury informed them of culvert placement and grading to preserve road.
• Solar Array Policies: Steve Harris presented his plans for solar panel placement. Board members reviewed laws and regulations prior to the meeting per email communication. Policies and regulations for solar panels were presented by John Dustin, with two minor changes: Solar panels greater in size than 6 square feet should be presented to the board for review. Setback should be 15’ from a property line and 4O’ from the road as per regulations already in place. Otherwise, the draft policies and procedures were carried forward. Unanimously adopted by the Board.
• Pat LeRoy presented her plans for a potting shed on her adjacent lot. Steve Harris presented his brochure for a shed. Both follow policies so were approved.
• Spring Road Work: John Salsbury gave review of road grading and work. Mark Pommier requested twice a year dust abatement. Pat LeRoy read compiled statistics of cost of road maintenance over the last several years. Paving of the road will be put on the agenda for the Annual Meeting. Quotes for paving will be compiled to be presented. A special assessment would need to be approved.
• Bridge Work- rock abutment. Rotten timbers were taken out, reinforcement of pavement occurred.
• HOA Collection Efforts Laws. John Dustin compiled information from the state and came up with a plan. A maximum six month payment plan would be required. This would include interest. If they default the PRRLOA may proceed with legal grounds following state law. John Dustin sent out a form with collection policies corresponding to the laws. Pat LeRoy summarized our past actions including certified letters, notices, copies of liens filed. We comply with all state laws. We have one party that has been delinquent for several years. Our final remedy would be to file foreclosure suit. This motion was approved.
• Pick Bar Agreement Parking Lot Status Update: The agreement was dropped for two years so Pick Bar does not want to sign a written agreement on PRRLA use of the parking lot. They do not like daily parking. A no parking sign was suggested. John Salsbury attempted to appease the situation and will continue to negotiate. They will readdress in the fall.
• Theft at the mailboxes: there was a break in and theft at the mailboxes at Christmas. We bought a game camera and placed in in a tree for surveillance. This was stolen recently. Pat LeRoy filed a report with law enforcement. Options were discussed to upgrade to wireless surveillance. That will be on the to do list to price out and check field of view.

 

New Business:

 

• Culvert at Pond: Diedrich’s complained of idle culvert. It was placed there after culvert replacements. It is very heavy and full of dirt .It would need to be cut up and removed in pieces.
• Pond Cleanup Burn Pile: fire department will burn.
• Rotten Timber Cleanup from Bridge Work, will burn when doing fire department pile at pond.
• Annual Meeting: date, possibly July 9^th which is within time frame required, proxy, notification, speakers, policies and procedures. John Dustin requested we put the new policies and procedures on the website for people to review prior to the meeting.
• Slate of Directors : Board members will be nominated and elected at the annual meeting.
• Jim Clay Financial Review emailed to all board members and reviewed prior to the meeting. John Dustin has donated a tape recorder to the PRRLOA for recording of all meetings for compliance. Pat has been storing all past recordings, computer hard drives, etc. We need to rent a storage unit for storage of all association records. We will also purchase a hard drive to back up Pat’s computer. Pat would like to have documentation of liens payment with quicken books. Larry Corman has been consulted in the past.

Lot 21 Violations for trash piles: Last month John Salsbury discussed removing idle dumpsters with Landowner. Dumpsters were not moved and multiple trash piles were dumped on lot.  Trash was burned, but not all removed. County Code Enforcement was notified by Chris Kaufmann.  They said they would come and investigate. John Dustin presented set codes and their relationship to violations . The violation letter was read and will be mailed to the landowner. The letter sent to John Salsbury by Chris Kaufman was read to all of the board. It was also emailed out to the board prior to the meeting. The Board will follow our policies and procedures for rapid enforcement of this matter.

 

• Other violations: stagnant truck at Rees house. Tenant agreed to move the truck in violation next week.  We will hold off and wait for promised action.
• Lot 45: Violation letter read of idle vehicles not moved in thirty days deemed inoperable. Violation notice will be sent to landowner. The Board will follow our policies and procedures for rapid enforcement of this matter.

 

Date of next meeting will be June 8, 2O16.

 

Meeting Adjourned at 9OO pm .