PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.
MONTHLY BOARD MEETING – MARCH 6, 2013
18 PINE RIVER RANCH CIRCLE, BAYFIELD, CO 81122
The meeting was called to order at 7:00 p.m. by President Shane French. Board members present: Richard Young, Mark Pommier, and Pat LeRoy. Richard Benzi joined the meeting while in progress. No guests were present.
The Minutes from the February 13, 2013, meeting were emailed to the Board Members for corrections/additions. Typos were corrected. The minutes were posted at the mailboxes and on the website. Richard Young moved that the minutes be approved; second by Mark Pommier. Vote to approve was unanimous.
Pat LeRoy presented the Treasurer Report. The balance in the General Account is $23,592.40. One check cleared for $218. 65 payable to Pat LeRoy for administrative expenses; 4 deposits for 2013 Annual Assessment totaled $2820.00; interest paid $.85. The balance in the Winter Account is $2885.54. One check cleared for $595.00 payable to Mark Webber for snow removal; interest earned $.14. The balance in the Special Assessment account is $22667.81. Deposits totaled $50.00 plus interest $.86. Richard Young moved that the Treasurer Report be approved as presented; second by Mark Pommier. Vote to approve was unanimous.
SPECIAL ASSESSMENT ROAD WORK/DUST ABATEMENT
There are two unpaid assessments due from Subd. 1; one Alpha lot has not paid; Subd. 2 has 6 liens filed for nonpayment; one landowner disputes the assessment.
An agreement for 3 payments had been arranged with a landowner. One payment was received. Due to computer and other problems, the remaining two payments were not received. The landowner contacted the board by email stating that the remaining funds were being mailed. A lien for the unpaid balance had been filed a few days prior to the landowner’s email. After discussion, Richard Young moved that the lien be released and the fees be waived and the method of payment be accepted; second by Mark Pommier. Vote to approve was unanimous. Pat LeRoy will release the lien.
2013 ANNUAL ASSESSMENT
Notices of Delinquency were mailed to 17 landowners on February 26, 2013. Notices of Intent to File a Lien will be mailed April 1, 2013, to those landowners who have not paid.
There were no invoices to be submitted for payment.
OLD BUSINESS
FIRE MITIGATION AND EMERGENCY EXIT
Richard Diedrich continues to work with the Fire Department on Fire Mitigation and the Emergency Exit. There is no new news.
BRIDGE BOLTS
Shane French purchased bolts and repaired the boards. He reports that in order to do the job correctly, the bridge will need to be power washed before the new bolts are installed.
ROAD WORK/DUST ABATEMENT
The work is scheduled to begin on or about April 16, 2013, weather permitting.
PARKING AREA
The area is ready for gravel. Mark Webber will spread the gravel.
UPGRADE FOR QUICKBOOKS
Pat LeRoy had a computer tech attempt to install a new version of Quick Books Simple Start. There were problems and the tech advised that the Board upgrade to Quickbooks Pro. Richard Young moved that Pat LeRoy be given the authority to purchase Quickbooks Pro within a limit of $200.00; second by Mark Pommier. Vote to approve was unanimous.
CASSELLA LETTER
The Board had received a letter from Joe Cassella disputing the Special Assessment and why Richards Drive is not given the same maintenance as the other roads in the subdivision. After some research, and with the help of Glen Watson, the deed for the Subdivision states that Richards Drive is a private driveway for the sole use of the residents along the drive. Special Assessment costs are divided equally amongst all lots within the subdivision. These documents with a letter of explanation were mailed to Joe Cassella.
CULVERT
A culvert along the asphalt lane appeared to be sinking in the fall. No new sinking has been observed with no cracking in the surface. The Board decided to postpone the replacement of the culvert until there is more evidence of sinking or any appearance of cracks.
The Board expressed their sadness at the death of Deborah Webber. Shane French will contact Mark Webber to determine whether flowers or a donation would be appropriate.
NEXT MEETING – April 10, 2013 at the LeRoys
Richard Young moved that the meeting be adjourned; second by Richard Benzi. The meeting was adjourned at 7:40 p.m.
Immediately after adjournment, the Board realized that they had not addressed an item of business.
Judy Bergman had emailed a notice that she will be building a greenhouse. The website had been supplied. Pat LeRoy will email Judy that the plans be submitted to the Board for review.
Richard Young moved that the meeting be adjourned; second by Richard Benzi. The meeting was adjourned again at 7:45 p.m.
These minutes were approved by a vote of ______________on_________________________.
Shane French, President Date
Pat LeRoy, Secretary/Treasurer Date