Pine River Ranches Landowners Association, Inc.
Minutes of the March 10, 2011 Monthly Meeting
LeRoy Residence 18 Pine River Ranch Circle
- Board member Richard Diedrich called the meeting to order at 7:00 p.m. Board members present: Richard Diedrich, Pat LeRoy, Rob McLaughlin and Margaret Christiansen. Guest, Judy Clarke.
2. Members of the Board reviewed the minutes of the February 10, 2011 meeting. Pat LeRoy motioned to approve the minutes. RobMcLaughlin seconded the motion. The motion was approved unanimously.
3. Pat LeRoy presented the Treasurer’s report. Transfer into the Winter Account of $5051.00 for snow removal. Payment to Neil’s Constr. for snow removal for $275.00. General Account balance $23,320.17 as of 3/8/11. Deposits collected since reconciliation $600.00. Balance as of today’s date, 3/10/11, $23,920.17. Deposited into the Winter Account $5051.00, balance is $5,723.00.
All funds due from Deutsche Bank on Lot 36, $1499.97, have been collected and paid in full.
Rob McLaughlin motioned to approve the Treasurer’s report. Margaret Christiansen seconded the motion. Motion passed unanimously.
Old Business
4. To date outstanding 2011 Annual Assessments: Sub #2: a lien has been filed against lot # 21. Letters of Intent to File a Lien were mailed to Lots # 51, 52, 58, 59, 84, 87. Sub # 1: second notice was mailed to lot # 6, Alpha lot B.
Liens filed against Lot # 45, 58, 59 for unpaid 2010 Annual Assessments.
Liens filed against Lot # 45, 58, 59, 84 for unpaid Special Assessment-Culvert.
5. There was one invoice presented for payment prior to the March 10, 2011 Board Meeting. All members were notified and gave approval for payment to Neil’s Constr. for snow removal, $275.00.
- Richard Diedrich updated the Board regarding emergency exits. Regarding the two north routes: The Lawton’s are planning on selling their property and cannot commit to granting an access for that reason. The second north route is very steep in areas and would require extensive improvements to make it assessable for travel. The south route, through BP property, remains the only near future possibility, however, BP maintains very strict mandates for access. The Board discussed sending a delegate on behalf of the Subdivision to BP to see if there is a possibility of coming to an agreement. Pat LeRoy brought up the possibility of a Short Term Liability policy to show BP our interest. Pat will check into this with the Subdivision’s insurance carrier. Rob McLaughlin will check with local authorities regarding the subdivision’s options.
New Business
- The Board discussed a letter received from an Alpha lot owner regarding the payment of assessments on lots not technically within the subdivision yet accessing all subdivision roads in order to access their home and extra lot. The owner feels as though the payment of assessments for the lot his home sits on is a courtesy and does not feel as though he should have to pay anything on the second lot because it does not actually have direct access to the road. The Board reviewed By-Law 2.2 under Membership, which states; “ASSOCIATE MEMBERS – Every person or entity who is a recorded owner, or contract purchaser under a contract for deed, of a lot or lots in Pine River Ranches Subdivision No. 1 and/or properties accessing through Pine River Ranches Subdivision No. 2 shall be eligible to use the roads and bridge of Pine River Ranches Subdivision No. 2 upon payment of the required annual assessment and by special written permission by the Board of Directors, renewable annually.” Pat LeRoy will send a letter to the owner as a reminder of this By-Law.
- The Board discussed finances for the needed road maintenance this spring. Any money used for road maintenance will be drawn from the General Fund. Pat LeRoy suggested if we held money in the General Fund for the HOA insurance premium coming due, possible fees for filing liens and roughly $3,000.00 for misc. expenses to carry through to the end of the year, there would be some where around $18,000.00-20,000.00 has needed road maintenance.
Richard Diedrich suggested a representative from the Board travel along with Neil’s Constr. while they drive through the subdivision to assess the road needs.
Richard Diedrich also suggested that all HOA members who would like to make suggestions for road repairs be able to do so. If any HOA member would like to do so, you may email your suggestions to Margaret @ macchristiansen86@gmail.com, and they will be brought up at the April 2011 Board meeting.
Rob McLaughlin will contact Charlie Harrington, who maintains Forest Lakes roads, to possibly assess our subdivision.
- Richard Deidrich discussed the matter of roaming dogs & feral cats. He personally trapped a few feral cats over the years that were posing problems to personal property. There is also the matter of dogs and the potential safety risk to individuals. Richard did not feel calling in Animal Control was necessary if pet owners would maintain proper management of their animals. Pat LeRoy will ask Jim Clay, upon his return, if he wouldn’t mind drafting a friendly reminder to HOA members regarding this matter.
Boards of Director’s meetings are scheduled the second Thursday of each month at 7 PM. The dates are: Apr. 14, May 12 and June 9. The April meeting will be held at the LeRoy residence, 18 Pine River Ranch Cr.
The meeting adjourned at 8:00 PM.
The Board approved these minutes by a vote of ________ on _______________.
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Board President Date
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