PINE RIVER RANCHES LANDOWNERS ASSSOCIATION, INC.
MONTHLY BOARD MEETING
FEBRUARY 9, 2012
18 Pine River Ranch Circle, Bayfield, CO 81122
The February 9, 2012, Monthly Meeting was called to order by Vice President Richard Diedrich. Members present were Richard Young, Shane French and Pat LeRoy. President Jim Clay was not able to attend the meeting. Guest present Bruce Short.
About two weeks ago Bruce Short and Richard Diedrich plus several other people walked and drove around the subdivision for Fire Mitigation purposes. Prior to that time a copy of the Fire Mitigation Plan for Pine River Ranches Subdivision was mailed to all landowners. A draft of a more comprehensive plan was emailed to the Board Members for their review prior to tonight’s meeting. This plan will be made available on the website once all attachments have been received. Bruce Short gave an overview of the plan. Board members were able to ask questions during this time. The first area of concern for the Board to consider will be the common areas and alongside the roads. There is grant money available for this through the Firewise Council. The grants are due in two to three weeks and Richard Diedrich, the subdivision’s representative to that council, will contact them for more information. The grant will be a 60 – 40 % split with the Subdivision paying the 40% of the estimated cost of $4000.00 which equals $1600.00. The Fire Mitigation Plan will be presented at the 2012 Annual Meeting.
The Minutes from the January 8, 2012 had been emailed to the Board members and posted on the website and at the mailboxes. Corrections for typos and clarification of where the no parking sign is to be posted were made. Richard Young moved that the corrected minutes be approved; second by Shane French. The motion was approved unanimously.
Pat LeRoy presented the Treasurer’s report. General Account: two checks were issued, one to Pat LeRoy for administrative costs $39.13; one to Jim Clay for asphalt repair material $22.16. Deposits totaled $7556.62. Balance in the General Account is $21,878.18. There was no activity in the Winter account and that balance is $1998.77
Invoices presented for payment: Pat LeRoy for administrative costs $248.24. Jagco LLC for Snow removal $535.00. Shane French moved that these invoices be paid, second by Richard Young. Motion was approved unanimously.
21 notices were mailed for delinquent payment of the 2012 Annual Assessment.
6 Liens have been filed for nonpayment of the Special Assessment for the Bridge repair.
OLD BUSINESS:
The Board discussed purchasing a new digital recorder. Shane French will research this and report back to the Board next month. Richard Young moved that Shane French be allowed to spend up to $100.00 for the recorder. Second by Pat LeRoy. The motion was approved unanimously.
Richard Diedrich reported that Butch Knowlton has secured permission for the emergency exit from the landowners. Some road work will be necessary on some parts of the road, but no clearing on BP property.
Pat LeRoy had mailed the letter to the Bayfield School District expressing their concerns about the safety of the bus stop for school children. There has been no response as of tonight’s meeting.
No notice has been received from the Kaufmanns regarding the construction costs for the Grow Dome that they are erecting on their property. Therefore no impact fee has been mailed.
NEW BUSINESS:
Shane French and Jim Clay will contact road constructions firms to secure bids for necessary road work that is done in the spring.
Pat LeRoy reported that money from the 2012 Annual Assessment from Subdivision 2 needs to be transferred to the Winter Account. $4193.00 which is 30% of the assessments collected as of today and as stated in the CC&Rs will be transferred to the Winter Account. Richard Young moved that these funds be transferred to the Winter Account, second by Shane French. Motion was approved unanimously.
The next meeting will be March 8, 2012 at the LeRoy residence at 7:00 p.m.
The meeting was adjourned at 8:42.
The Board approved these minutes by a vote of _______on ______________________.
Jim Clay, President Date
Pat LeRoy, Secretary Date