PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.

MONTHLY BOARD MEETING

 

18 Pine River Ranch Circle, Bayfield, CO  81122

 

The meeting was called to order by President Shane French at 7:01 p.m.  Board members present:  Richard Young, Mark Pommier, and Pat LeRoy.  Dick Benzi joined the meeting later.  There were no guests.

 

The minutes from the November 7, 2012 meeting were emailed to the Board Members for additions and/or corrections.  Any additions or corrections were made prior to the minutes being posted at the mailboxes and on the website.  Mark Pommier moved that the minutes be approved, second by Richard Young.  The vote to approve the motion was unanimous.

 

Pat LeRoy presented the Treasurer Report.  As of today the balance in the General Account is $5250.90.  Several 2013 Annual Assessments have been received and deposited.  One lien was released and $133.10 was deposited into this account for administrative costs.  The balance in the Winter Account is $4355.06.

The balance in the Special Assessment Road Work/ Dust Abatement is $22075.09.  Richard Young moved that the Treasurer Report be approved as presented; second by Mark Pommier.  The vote to approve was unanimous.

 

SPECIAL ASSESSMENT ROAD WORK/DUST ABATEMENT

 

Seven liens were filed.  One lien has been released. Two landowners have requested more information concerning the product to be used on the road and whether a lien may be filed.  That information has been supplied with no response from the landowners as of today.  Liens will be filed against these two properties.  One landowner requested that the assessment be paid in three installments and that request was granted.  As of today the first installment has not been received.  A reminder has been sent.  If payment is not received by December 31, 2012, a lien will be filed.

 

LIENS CURRENTLY FILED

 

In an effort to collect payment on liens the Board discussed several options.  Richard Young moved that the Board send a letter inviting the landowner to discuss a payment plan.  The Board will set the terms for the payment plan.  The offer is void if no response is received within 30 days.  Mark Pommier seconded the motion.  The vote to approve was unanimous.  Pat LeRoy will compose a letter, email it to the Board members for their approval, and then mail to the landowner.

 

INVOICES TO BE PAID

 

Pat LeRoy submitted receipts for filing fees, notary fees, and postage – $226.00. Richard Young moved that Pat LeRoy be reimbursed for these expenditures, second by Mark Pommier.  The vote to approve was unanimous.

 

OLD BUSINESS

 

Fire Mitigation – there was no new information.

 

Emergency Exit – there was no new information.

 

Bridge Bolts – Neil’s is not responding to calls concerning replacing the bolts.  Richard Young moved that the President be given the authority to find another contractor to fix the bolts with a limit set at $1000.00 for both labor and new bolts.  Mark Pommier seconded the motion.  The vote to approve was unanimous.  Dick Benzi stated that he would like to bid the job.  He must submit a written bid which will include specs for bolts at least 5” x 3/8”, and a copy of his insurance.  When the job is finished the Board will attempt to have Neil’s Construction reimburse this cost.

 

Desert Mountain – there has been no response to emails.  They had requested that some payment be made to offset the cost of the slurry.  No payment was made to.Neil’s.

 

Parking area – the incorrect type of fill was provided by Neil’s and a request was made by the Board for the correct product.  No invoice has been received.  Mark Webber indicated that he could haul 8 – 10 loads of gravel for the area.  Richard Young moved this be approved; second by Dick Benzi.  The vote to approve was unanimous.

 

NEW BUSINESS:

 

Pat LeRoy requested that she been given approval to upgrade QuickBooks.   The version currently used is 2009. Richard Young moved that a limit of $350.00 be set; second by Mark Pommier.  The vote to approve was unanimous.

 

Shane French has received a request from Jessica McMahon that the Board address the liens against her property.  The Board felt that the liens were justified and that no action was due.

 

Snow Plowing – the Board discussed plowing Richards Drive again this year.  Richard Young moved that Richards Drive be plowed this winter, and that the Board revisit this on a year to year basis.  Second by Mark Pommier.  Vote to approve was unanimous.

 

Gerard Klingener has plans to add storage shed to his property.  He is aware that the plan needs to be presented to the Board for approval.

 

DATE FOR NEXT MEETING – JANUARY 9, 2013

 

Richard Young moved that the meeting be adjourned, second by Mark Pommier.  The meeting adjourned at 7:56 p.m.

 

 

 

These minutes were approved by a vote of ____________on___________________________.

 

 

President, Shane French                                                         Date

 

_______________________________________________________________________________________Secretary, Pat LeRoy                                                                   Date