Pine River Ranches Landowners Association, Inc.
Minutes of the December 12, 2010 Monthly Meeting
LeRoy Residence 18 Pine River Ranch Circle
- President Jim Clay called the meeting to order at 7:05 p.m. Board members present: Richard Diedrich, Jim Clay, Pat LeRoy and Margaret Christiansen. Absent: Rob McLaughlin. Guest present: Glenn Watson.
- Members of the Board reviewed the minutes of the November 11, 2010 meeting. Richard Diedrich motioned to approve the minutes as amended. Margaret Christiansen seconded the motion. The motion was approved unanimously.
- Pat LeRoy presented the Treasurer’s report. Deposits: 600.68, un-cleared checks: 42.59, the balance in the General Account is $8707.09; balance in the Winter Account is $2,109.33.Pat presented receipts for payment incurred for the filing of liens, faxes & postage for the amount of $60.44. Richard Diedrich motioned to approve the Treasurer’s report, as well as receipts payable to Pat LeRoy, Jim Clay seconded the motion. Motion approved unanimously.
Old Business
- Jim Clay updated the Board on the inoperable vehicle remaining. Jim has received permission from the owners to remove the vehicle from the property at no cost to them.
- Jim Clay updated the Board on the history of the origin of Ludwig Dr. A question had been asked previously as to whether or not it was given by the Wommer family. It was not. Glenn Watson added; the original access was granted by what was formerly Pick Bar Ranch. Beginning from CR 501 down the hill to the first right hand curve of the pasture, this belongs to the Wommer Ranch (approx. the first 100 ft.). The entire straight-a-way, from that first corner of Wommer’s pasture proceeding to the Wommer drive way, at the large corner post, this access was given to the PPRLOA by Pick Bar, but it was not deeded to PRRLOA; the subdivision road begins when you take the right turn at the large corner post (Wommer’s driveway) headed north toward the mailboxes.
- Jim Clay updated the Board on the issue of a possible easement near the mailboxes. This is an item that has been pending since the washing out of Ludwig Dr. Jim expects to hear from a representative of the Wommer property. Jim will update the Board as it progresses.
- Previously tabled discussion: whether or not to press for payment of the special assessment for road repairs from Wommer and the Ranch previously owned by Pick Bar. It was discussed that neither property, Wommer’s or the Ranch (old Pick Bar) was ever legally made a part of the PRRLOA and the Board would have no legal stance for collecting the money. Jim read a letter from an attorney representing the Wommer property reiterating that fact. Jim will respond to the letter from the attorney regarding possible easement access and payment/assistance for road use. Pat LeRoy suggested forgiveness of special assessments for the Ranch (old Pick Bar) in exchange for their assistance during the road closure. Jim Clay was going to verify the assessment was originally mailed to the correct owner/location for the Ranch and will report back.
- Pat LeRoy gave an update on liens. Nothing new has been paid. A representative for Deutsche Bank contacted Pat regarding the interest and penalties due on lot #36 asking the HOA to forgive this portion of the debt. After discussion amongst the Board it was determined that the interest & penalties would not be forgiven and the assessments, both special and annual, as well as all interest & penalties will remain due as far back as Colorado law allows.
- Regarding lot #19 and the addition added to the back of the garage. Pat LeRoy reported there were no permits filed with the county. Richard Diedrich suggested the Board follow through with collecting the impact fees associated with the addition.
- Richard Diedrich gave an update on possible emergency exits. There are only two possible locations, south & north. The south route (just west of the bridge) has been explored and is currently restricted by BP. Richard, along with John Dustin, hiked the two possible north locations, both through the upper part of Ludwig Dr. as it heads west. There are two gates, each with over grown and somewhat rough roads, that could be traveled with 4-wheel drive vehicles and both join up with a well-maintained road. One route is a bit steeper. Both routes would require maintenance. The property of the easier passage route belongs to the Lawton’s. John Dustin has communicated with the Lawton’s on a personal level on numerous occasions however, he has never approached them regarding an emergency access.Richard Diedrich motioned to ask John Dustin to contact the Lawton’s regarding the possibility of an emergency access route through their property. Pat LeRoy seconded the motion. The motioned passed unanimously.
- Richard Diedrich gave a cost estimate for materials needed for future bridgework. The estimate was obtained from Lewis Merc. The entire decking surface, both the upper decking, as well as the cross timbers, will need replacing sometime within the next 1- 2 yrs. Richard submitted two possibilities:
Cross-timbers: 6500.00 Cross-timbers 6500.00
Nuts & bolts: 360.00 Nut & bolts 360.00
Treads (pressure treated) 900.00 Treads (composite) 2100.00
$7760.00 $9860.00
Richard’s opinion of the needed repairs is that the work would need to be done sooner than later, 2 yrs. at most. The above costs are for materials only. The labor would need to be donated by various home/land owners. The logistics of bridge crossing at the time of repairs would need to be worked out, however, BP has given permission for the passage of emergency vehicles only if the bridge is closed, should the need arise. The Board discussed presenting the matter at the 2011 Annual HOA meeting for possible approval. This would require a Special Assessment to complete the work.
Richard motioned to present the proposed bridgework to the HOA members at the 2011 Annual meeting. Pat LeRoy seconded the motion. Motion passed unanimously.
11. Richard Diedrich met with a Brady Leffler from the fire department regarding fire mitigation within the subdivision. They are very interested in mitigating areas of both subdivision 1 & 2. They feel there are areas within the subdivision needing to be addressed. There is a grant available to help cover the costs incurred by the home/landowners choosing to mitigate. Fire mitigation is not a requirement. The grant would cover 75% of the cost; the landowner would be responsible for the remaining 25%. Brady would like to walk the subdivision in early spring to identify trouble areas and then present his findings to the home/land owners via a meeting. The Board discussed a possible meeting with home/land owners where Brady would be invited to attend to discuss what’s needed and any costs to the home/landowners.
12. Richard Diedrich will install reflectors around the new culverts on Ludwig Dr.
New Business
13. Jim Clay will put together a year-end letter to the HOA members and Pat LeRoy will include a Year End Annual Financial Report.
14. Richard Diedrich presented a letter received from a HOA member, dated 12/9/10, with a complaint against another HOA member in regard to violations of the CC&R’s. Jim Clay will draft and send a letter to the homeowner addressing the violations.
Boards of Director’s meetings are scheduled the second Thursday of each month at 7 PM. The dates are: Jan. 13, Feb. 10, Mar. 10, and Apr. 14. The January meeting will be held at the LeRoy residence, 18 Pine River Ranch Cr.
The meeting adjourned at 8:45 PM.
The Board approved these minutes by a vote of ________ on _______________.
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Board President Date
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