PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.
MONTHLY BOARD MEETING
OCTOBER 10, 2012
LeRoy residence 18 Pine River Ranch Circle, Bayfield, CO 81122
The meeting was called to order by President Shane French. Board members present: Shane French, Richard Young, and Pat LeRoy. Board Member Mark Pommier joined the meeting in progress. Richard Benzi was absent. Guest: Richard Diedrich.
The minutes from the September 12, 2012 monthly board meeting were emailed to all Board Members for corrections and/or additions. None were received by the Secretary. The minutes were posted at the mailboxes and on the website. Richard Young moved that the minutes be approved; second by Shane French. The vote to approve was unanimous.
Pat LeRoy presented the Treasurer’s report. The balance in the Winter Account is $4354.69. The balance in the General Account is $6519.32. Two checks cleared: Neil’s $2000.00; SWAG $383.13. Special Assessments for road work/ dust abatement funds collected, $15600.00, were transferred to the newly opened Special Assessment checking account. Additional funds collected in the amount of $1680.00 were used to open the account. Additional deposits have been made and the balance in the Special Assessment Account is $19200.00. Richard Young moved that the Treasurer Report be approved as submitted; second by Shane French. The vote to approve was unanimous.
Pat LeRoy presented an update on the Special Assessment Road Work/ Dust Abatement collected with 25 lots not paid. Next week Notice to File a Lien will be mailed to those landowners with outstanding assessments.
Pat LeRoy reported that 5 liens filed against Lot # 84 had been paid and the Special Assessment had been included in the pay off, $2289.24. The total amount for the unpaid filed liens is $6885.22. There are several liens which now required additional liens for interest, penalty and filing fees. Pat LeRoy asked if the liens for one lot for the additional fees could be combined into one lien. Mark Pommier so moved; second by Richard Young. Vote to approve was unanimous. Following the vote, more discussion indicated that this might not be the best way to handle the liens. Richard Young moved that the previous motion be rescinded; second by Mark Pommier. The vote to rescind the previous motion was unanimous. Liens will be handled in the usual way.
INVOICES TO BE PAID
Shane French will contact Neil’s concerning a charge on the invoice for a pump which was not used when the culvert on the lane was replaced. Mark Pommier moved that no payment be issued until this has been cleared; second by Richard Young. The vote to approve was unanimous.
Pat LeRoy presented a copy of a receipt showing she had paid $65.00 to release the Tanner liens. Mark Pommier moved that Pat LeRoy be reimbursed for this expense; second by Richard Young. Vote to approve was unanimous.
OLD BUSINESS;
FIRE MITIGATION
Richard Diedrich presented an update on Fire Mitigation. We have a protection plan in place which affects efforts for funding for fire mitigation and the emergency exit.
The Fire Department has received a large grant, $500,000.00 for fire mitigation. The largest portion will go to Forest Lakes and Deer Valley. It perhaps will pay for the common areas and the opportunity for individual lots to receive a portion of these funds. The subdivision is next in line for a large crew of 20+ persons to do mitigation in surrounding areas, BLM land, adjacent landowners, and Subd. 1. It may take 6 weeks to receive this money. Wommers property along the lane will be mitigated next spring when the cattle are moved.
EMERGENCY EXIT
Richard Diedrich reported that there is a FEMA grant available for people in areas with only one way in and out, and for wildfires. Funds are set aside to enhance roads and bridges. The Subdivision can apply for the grant Nov. 1st and is due by Nov. 15th. Richard Young moved that we apply for the FEMA grant funds; second by Mark Pommier. Vote was unanimous. Shane French and Richard Diedrich will coordinate these efforts with Chief Evans.
Richard Diedrich suggested that we re-visit the exit to the north.
ASPHALT ROAD
Precision Asphalt beefed up the curve, and added extra asphalt at no charge.
BRIDGE BOLTS
Shane French will contact Neil’s to replace the bolts and secure a bid for labor. These bids will be emailed to all board members for their input and approval.
DUST ABATEMENT
Shane French has contacted Steve Dexel at Desert Mountains expressing dissatisfaction with the application on the test portion of the gravel road. It appears that not enough slurry was applied to the edges of the road. Shane French will send an email to the Board members when a decision has been made.
LOCK BOX
Pat LeRoy will shop for a lock box to secure the key to the gate leading to Magee’s property and the emergency exit.
NEW BUSINESS
SNOW BIDS
Neil’s bid is $100.00 per hour but did not include cutting out the driveways..
Mark Webber’s bid is $70.00 per hour. He has a plow and backhoe and included cutting out the driveways. Plowing would be done early in the morning.
Mark Pommier moved that Mark Webber’s bid for snow removal be accepted provided he submits a written bid and has proof of insurance; second by Richard Young. Vote to approve was unanimous.
BUDGET
The budget for 2013 will be compiled once estimates for spring asphalt work have been received.
PARKING AREA
Mike DeYoung submitted a bid to clear the parking area along the lane – $45 per hour.
Mark Webber submitted a bid to clear the parking area in the amount of the 2013 Annual Assessment. Richard Young moved that Mark Webber’s bid be accepted; second by Shane French. Vote to approve was unanimous.
PONDS
Newly dug ponds are not legal according to information received from Dave Hoffman. The only ponds legal are located on Jim Clay and John Dustin property. Newly dug ponds have been ordered filled in.
CAITLAND DITCH
Water in the ditch is available to landowners to the east of the ditch. In order to increase flow the intake at the river would need to be enlarged. Richard Rhoads will be contacted to secure permission to access the area.
RIVER
Nov. 1st the flow will be decreased to 6CFS which will not sustain the fish population.
EMAIL ADDRESSES
The Board will ask all landowners for their email addresses. In an effort to cut mailing costs, notices will be emailed.
RESIDENT COMPLAINTS TO THE BOARD
A few residents expressed their concerns on a variety of items to different Board Members. After some discussion, no action was taken at this time.
The next Board Meeting will be Nov. 7, 2012 at the LeRoy Residence, 18 Pine River Ranch Circle
Richard Young moved that the meeting be adjourned, second by Mark Pommier. The vote to adjourn was unanimous. The meeting was adjourned at 9:15p.m.
These minutes were approved on _________________________________by a vote of _________________.
President Shane French Date
Secretary Pat LeRoy Date