PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.
MONTHLY MEETING
18 PINE RIVER RANCH CIRCLE, BAYFIELD, CO 81122
JANUARY 12, 2012
The January 12, 2012, monthly meeting was called to order at 7:00 p.m. by President Jim Clay. Board members present: Richard Young, Richard Diedrich, Shane French, and Pat LeRoy. Guest: Judy Clarke.
The minutes from the December 8, 2011 monthly meeting had been distributed by email to Board Members for any corrections or additions. None were received. The minutes also were posted at the mailboxes and on the webpage. Shane French moved that the minutes be approved, second by Richard Diedrich. The motion was approved unanimously.
Pat LeRoy presented the Treasurer’s report. The Winter Account had one deposit for interest of $.08; one check was written for snow removal for $700.00. The balance in the Winter Account is $1998.77. The General Account had nine deposits totaling $13,837.08 (2012 Annual Assessments and one Special Assessment Bridge) plus $.45 in interest. One check cleared for $145.82. The balance in the General Account as of January 12, 2012 is $20,818.64.
As of today Subd. 2 has 29 unpaid 2012 Annual Assessments; Subd. 1 has 5 unpaid 2012 Annual Assessments; the Alpha Lots have 2 unpaid 2012 Annual Assessments. Letters notifying landowners that their assessments are past due will be mailed February 1, 2012.
Notices to File a Lien were mailed to 8 Landowners for the Special Assessment for the Bridge repair. One has paid in full; one has paid ½ due to illness, and 7 have not paid. Liens will be filed against those properties that have not paid.
There has been no change in the previously filed liens.
Richard Young moved that the Treasurer’s report be approved; second by Shane French. The vote to approve was unanimous.
Invoices submitted for payment: Jim Clay $22.16 for asphalt repair material; Pat LeRoy $39.13 postage for Notices of Intent to File Lien. Richard Young moved that these invoices be approved; second by Shane French. Motion was approved unanimously.
OLD BUSINESS:
Emergency Exit – Richard Diedrich reported that not much has happen in the past month and he has not heard from Butch Knowlton regarding a tour of the route.
Fire Mitigation – Richard Diedrich reported that a final assessment of the subdivision will take place in the next few days. A 5 year plan for Fire Mitigation will be mailed to all landowners.
Kaufmann Plan – Judy Clarke voiced concern about the placement of the fence. According to the plan presented the fence will be installed between 6 – 12 inches inside the property line along the shared driveway. She had no issues with the Grow Dome. The issue of the fence was resolved.
Shane French reported that the plans he has for a barn on his property were rejected by the County Building Department since it did not meet the 20ft setback from the main road as required by the county. He inquired about the information that had been presented to the Board at the December 8, 2012. The information from the Building Department is that the square footage (over 200 square feet) of the Grow Dome requires that a building permit be issued and that the front setback be 20 feet from the road. No permit had been issued at that time. Shane French and Richard Young moved that a letter be sent to the Kaufmanns informing them that full approval for the Grow Dome can not be issued until a permit has been obtained from the Building Department or a letter from the Building Department says that no permit is required. The 20 ft. setback from the front property line is required by the County and has to be met. Second by Richard Diedrich. The vote was unanimous. Pat LeRoy will draft a letter and send by email to all Board members for their input and approval.
NEW BUSINESS:
Jim Clay heard from a concerned landowner about the congestion near CR501 and Ludwig Drive when parents are either dropping their children off to board the bus and/or picking up their children in the afternoon. After discussion, a motion by Richard Diedrich to post a No Parking sign within approximately 50 ft on Ludwig Drive heading east prior to the curve turning north to the junction of Ludwig Drive and CR501. Richard Young seconded the motion. Vote was Yes -4, No -1. The motion was approved. Richard Young moved that $100.00 be made available for the sign; second by Richard Diedrich. Approved by a Yes vote of 4.
The discussion then turned to the safety of the children who ride the bus. Shane French shared information that shed a new light on the subject. The children are in danger when they get on the bus or get off the bus and walk down the road from the junction of CR 501 and Ludwig Drive. Drivers approaching CR 501 can not see the children walking. It is worse when the roads are icy. Having a better understanding of the issue, Richard Young moved that a letter be sent to the Bayfield School District and Larry Black to voice our concern for the safety of our children. Second by Richard Diedrich. Motion approved unanimously. Richard Young will draft a letter to the School District and email it to the Board members for their input and approval.
The next mailing to all Landowners will include a letter from the President, 2012 Budget, Year End Financial statement, 5 Year Plan for Fire Mitigation, and information concerning the Emergency Exit.
The Board received information that the beavers are very active at the pond. Richard Diedrich believes that there are at least 4 good size beavers. The Board will see what can be done to trap them.
Mark Pommier had contacted Richard Diedrich regarding a couple of items for the Annual Meeting Agenda – asphalting Pine River Ranch Circle and Ludwig Drive; delete the three tiered payment structure for annual assessments. He was encouraged to put together a plan and attend the annual meeting.
Pat LeRoy asked that the Board transfer 30% of the funds collected as of today from Subd. 2 2012 paid Annual Assessments as required by the CC&Rs to the Winter Account. That amount is $2700.00. Richard Young moved that $2700.00 be transferred to the Winter Account. Second by Richard Diedrich. Vote was unanimous.
Item for next month’s agenda – Road work bids.
The next meeting will be February 9, 2012 at the LeRoy residence.
Richard Diedrich moved that the meeting be adjourned, second by Richard Young. Vote was unanimous. Meeting adjourned at 8:18 p.m.
The meeting reconvened for a motion by Shane French to purchase a digital recorder; second by Richard Young. Four members were present and voted to approve the purchase. Pat LeRoy will price recorders.
The meeting adjourned at 8:21 p.m.
The Board approved these minutes by a vote of ____________on ______________________.
Jim Clay, President Date
Pat LeRoy, Secretary Date