Minutes of PRRLOA Board Meeting – 29 September 2018

PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING – 29 September 2018

580 PINE RIVER RANCH CIRCLE, BAYFIELD, CO 81122

Minutes

Call to Order: The meeting was called to order at 11:35 am by Jim Clay, PRRLOA Board Chairman

Board of Directors members present: Jim Clay, Chairman; Waterman Ormsby III, Vice Chairman; Florian Walchak, Secretary; Chip Burkett, Member. Treasure Pat LeRoy was absent (on travel).

Guests: No guests were present

Approve minutes from 21 August 2018 meeting: Florian Walchak distributed a draft of the minutes on 27 August 2018 prior to the meeting for review/changes/comments. Chip Burkett moved to approve the minutes of the last Board meeting as revised per comments; Waterman Ormsby seconded the motion; the vote to approve was unanimous.

Treasurer report: A Treasurer’s report was electronically submitted by Pat LeRoy and verbal given by Jim Clay. Last month’s expenditures have been about $49,000 – most of the 2018 budget. $2,500 of 2019 budget will be transferred to Winter Account. Jim Clay conducted a short review of liens. There about $6,000 of invoiced liens on the books.

Florian Walchak moved to approve the Treasurer’s Report; Waterman Ormsby seconded the motion; the vote to approve was unanimous.

Invoices to be paid: Jim Clay submitted the following invoices for payment:

Horizon Environmental (weed control) – $1,952.47

Waterman Ormsby moved to approve payment of the invoice; Chip Burkett seconded the motion; the vote to approve was unanimous.

Danielle Coronado (grant writing) – $250

Waterman Ormsby moved to approve payment of the invoice; Chip Burkett seconded the motion; the vote to approve was unanimous.

Goldman, Robbins, Nicholson & Mack (Attorneys – legal fees for governing document review) – $175

Waterman Ormsby moved to approve payment of the invoice; Chip Burkett seconded the motion; the vote to approve was unanimous.

Waterman Ormsby moved to approve payment of the invoices; Chip Burkett seconded the motion; the vote to approve was unanimous.

Old Business:

2019 Proposed Budget: At the 2019 Proposed Budget Meeting earlier in the day there was no motion to veto the proposed budget, therefore it is now the official PRRLOA 2019 Budget.

Bridge Replacement: An update was given during the Budget meeting held earlier in the day. Preliminary material for the FEMA grant will be submitted 15 October 2018. It is noted that we cannot apply for two grants at the same time. Thus activity regarding the prospective State of Colorado Energy/Mineral Impact Assistance Fund Grant will be held in abeyance until we learn the result of the FEMA grant evaluation.

Signature Cards: complete

Liens update:

The Goicoecheas: Received a payment of $500. A request to modify the accepted payment plan was discussed. Florian Walchak motioned to maintain the current payment plan and was seconded by Waterman Ormsby. The vote to approve was unanimous. The Board asked that Pat LeRoy present and discuss the decision with the Goicoecheas.

Potter: No longer active; house has been sold.

Design committee: No reviews are outstanding. Susan Wells will join the committee as a new member

Weed control: Completed for this season. Horizon will return for a quality control inspection visit Tuesday, 2 October 2018 and a follow-up spraying this coming spring.

Snow removal: Neil’s Excavation and General Contracting has sent their contract for the 2018/2019 snow season for review and signature. Jim Clay has contacted them and the rates will remain the same as last year. Florian Walchak will send the form out to Board Members for review. A homeowner has relayed her satisfaction with last year’s performance and hopes the same will prevail this year, again with an early morning plowing when at all possible.

Florian Walchak moved to approve entering into a new contract with Neil’s Excavation and General Contracting for snow removal for the upcoming season with the early in the day snow removal provision; Chip Burkett seconded the motion; the vote to approve was unanimous.

Legal: None

New business:

Richard’s Drive culvert: Jim Clay along with O.D. Perry has cleaned material out of the culvert and should be able to place a collar extension on both ends. Jim will continue to work on the culvert, weather and water conditions permitting.

Fishing: A homeowner has registered a complaint that another homeowners guest was fishing the Los Pinos in violation of the PRRLOA rule that guests be “accompanied” while fishing. The homeowner also referred the incident to the Department of Parks and Wildlife for potential prosecution for trespassing. Ty Smith of DPW handled the complaint and said that the District Attorney’s Office was not willing to pursue the issue and that its was Home Owners Association issue. Ty Smith suggested that the rules be clarified as to what guests are allowed to do with respect to fishing.

Chip Burkett noted that the current wording regarding fishing in the new CC&Rs, Bylaws, and Rule and Regulations are the result of long due diligence and that the homeowner(s) may not be aware of the latest version. Jim Clay offered to draft a letter of fishing etiquette that is consistent with the current rules regarding homeowner and guest responsibilities and clarifies the reason for the 30-foot easement regarding access along the river. (The easement was incorporated into the original platting of the subdivision and is a property right of every lot owner.) Another suggestion was to have a guest possess a date specific “permission slip” that the guest can show other homeowners that he or she is a legitimate fishing guest. The Board agreed to review a draft for possible incorporation into the Rule, Regulations, and Guidelines of PRRLOA and posting on the website.

Board position vacancy: Waterman Ormsby will be moving in November. He will attend the scheduled 17 October 2018 Board meeting and tender his resignation at that time. The Board will then vote on a replacement. Two homeowners have indicated interest to fill the position: Susan Wells and John Wickman.

Date for next meeting(s): Wednesday, 17 October 2018 at 7:00 p.m. at Pat LeRoy’s house.

Meeting adjourned: Move to adjourn meeting by Chip Burkett; seconded by Waterman Ormsby; Meeting was adjourned at 12:35 p.m.

 

These minutes were approved by a vote of _______ on ___________________________

Date

 

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Jim Clay, President                                                                                                                    Date

 

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Florian Walchak, Secretary                                                                                                     Date

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