Minutes – PRRLOA Board Meeting – 15 March 2022

PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING – MARCH 15, 2022 – 5:30 P.M.

WALCHAK RESIDENCE, 726 PINE RIVER RANCH CIRCLE, BAYFIELD, CO  81122

The meeting was called to order by President, Chip Burkett at 5:30 P.M.

Board of Directors present: Chip Burkett, Florian Walchak, Dan Holloway, Jeremy Luman and Jeanie Widner.

Guests: none

Minutes of the February 15, 2022 meeting were presented and Secretary, Jeanie Widner reported there was a correction needed.  “Date for the next Board Meeting” needed to be changed from Wednesday to Tuesday, March 15, 2022.  Jeanie moved the minutes be approved as corrected.  Florian seconded and the vote to approve the minutes as corrected was 5-0.

TREASURER’S REPORT _ Florian presented the report as follows:

              GENERAL ACCOUNT – Balance is $20,728.98 (previous month: $14,008.54)

                             February deposits: $7,340.00 (assessments)

February debits: $621.02 (GoDaddy website, transfer to Winter Account, Jeanie Widner for

                                           Administrative costs)

February interest: $1.46

              WINTER ACCOUNT – Balance is $202.02  (previous month: $2,709.93)

                             February deposits: $500.00 (transfer from General Account)   

                             February debits: $3,010.00 (Neil’s Excavation for snowplowing)

                             February interest: $0.09

              RESERVE ACCOUNT – Balance is $20,049.51 (previous month:$20,048.74)

                             February deposits: $0.00

                             February debits: $0.00

                             February interest: $0.77

              BRIDGE REPLACEMENT PROJECT ACCOUNT – Balance is $3,000.54 (previous month: $3,000.47)

                             February deposits: $0.00

                             February debits: $0.00

                             February interest: $0.07

              OUTSTANDING INVOICES

                             Neil’s Excavation: $1,055.00 for snow removal

American Family Mutual Insurance: $ 704.00 ($576.00 Liability, $125.00 for Directors and

                                           officers Liability)

                             Giocoechea: $20.00 overpayment refund

              TRANSFERS

Pending transfer to General Account of $5,751.50 from the Bridge Project line of credit for closing fees when required

              RECEIVABLES

                             2022 Assessments: #32,460.00 (93% of lots)

                             Donations: $0.00

                             Impact Fees: $0.00

LIEN STATUS

                             No outstanding liens – notices of intent to file will be sent to lot owners with unpaid

                                           assessment as of March 1, 2022

              FISH FUND – Balance is $2,306.00

                             Contribution: $70.00 (Nowell)

                             Expense: $0.00

Jeanie moved the Treasurer report be accepted as presented, Dan seconded and vote to approve was 5-0.

COMMITTEE REPORTS

              DESIGN – Chip reported they are putting together a draft document for the Board to review.

              EMERGENCY ACCESS – no report

              AED – no report

              COMMON SPACE MAINTENANCE – Chip reported Duane has done a great job overseeing snow

                             removal.  The culvert work on Ludwig Drive will be put on hold for a time.

OLD BUSINESS

              BRIDGE REPLACEMENT – Florian reported on news from J.D. Burke at the PRRFD.  They have had setbacks in getting financial accounts set up but things seem to finally be corrected and JD expects a draft design report by month’s end which will include a couple types of bridges and their estimated costs.  The PRFD will release their information to PRRLA and we will proceed from there.

              IKAV LOTS MAINTENACE – Florian had nothing new to report

              FIRE MITIGATION GRANT APPLICATION – Chip reported that we received the grant for $500.00

                             Duane plans to use the monies to rent a chipper for use cleaning and chipping the tree

limbs and branches downed by our heavy snow in December and road-side clearing.  It should also be available for members to use.

NEW BUSINESS

              None

DATE FOR NEXT BOARD MEETING

              Tuesday, April 12, 2022 @ 5:30 P.M., Walchak Residence

MEETING ADJOURNED

              Florian moved the meeting be adjourned, Dan seconded.  Vote carried 5-0 @ 6:10 P.M.

These minutes were approved by a vote of _____________ on ____________________________________

              CHIP BURKETT, PRESIDENT                                                                                                          DATE

__________________________________________________________________________________________             

              JEANIE WIDNER, SECRETARY                                                                                                       DATE