PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING –JANUARY 13,2021 – 6:30 P.M.
WALCHAK RESIDENCE 726 PINE RIVER RANCH CIRLCE, BAYFIELD, CO 81122
The meeting was called to order by President, Chip Burkett at 6:31 P.M.
Board of Directors present: Chip Burkett, Florian Walchak, Susan Wells, Jeremy Luman and Jeanie Widner
Guest: John Dustin
MINUTES OF DECEMBER 9, 2020 – Florian moved the minutes be approved, Jeremy seconded. Vote to approve 5-0.
TREASURER REPORT – Florian Walchak presented the treasurers’ report.
GENERAL ACCOUNT balance is $18,299.12 (previous month: $8,696.92)
Debits: $3,134.98 (Heart Safe, J. Dustin reimbursement, C Burkett reimbursement, website expense)
WINTER ACCOUNT balance is $4,816.41 (previous month: $4,816.00)
RESERVE ACCOUNT balance is $ 12,032.18 (previous month: $12,031.16)
INVOICES TO BE PAID – $2,000.00 to ERO Resources
To Winter Account: $2000.00
To Reserve Account: $4000.00
2021 Annual Assessments: $18,288.00 (54 Lots – out of 102)
Impact fees – $0.00)
Lien Payments- $0.00
LIEN STATUS- $3,175.53 outstanding balance (includes past due fees, penalties and interest)
FISH FUND – $786.00
Florian reported as we close out 2020, we had higher revenues than budgeted, in addition to carry-over from 2019, which was higher than expected, which combined to leave us in very good financial shape going into 2021.
Jeanie moved for approval of the treasurers’ report. Susan seconded. Vote to approve 5-0.
DESIGN COMMITTEE – No report
EMERGENCY ACCESS COMMITTEE – No report
AED COMMITTEE – Jeremy reported that everyone who was to be trained has completed the training. There are 6 residents who volunteered. They are Richard Diedrich, Jeremy Luman, Susan Wells, Florian Walchak, Duane Nelson and Laurel Pate. The committee is working on an informational letter that will go out to all landowners explaining the process for access and use of the devices when they are needed.
BRIDGE REPLACEMENT –Florian received an e-mail from Heidi McGrath stating that both ERO studies have been accepted, as well as the BIO study, and the reports have been forwarded to the PRFD and FEMA. The only caveat in the Bio Study is that considerations for the breeding seasons of a bird and a mouse, found in the area and considered endangered, must be taken into consideration during the construction process. JD Burke from the PRFD had a telephone conference call with people from the state, who asked if all our funding is in place. The answer is, Yes. Bank of Colorado has approved us for $200K initially, with another $200K available if we include the pond lot. Nothing has been finalized yet, but now with the studies completed and submitted we can move forward with FEMA for the final approval and send out for bids on construction and installation of the new bridge.
LETTERS FOR NOTIICE OF VIOLATIONS AND CONCERNS – Chip had e-mailed board members, for their review, sample form letters that could be mailed out to homeowners when needed. Jeanie moved to accept the letters for use and Florian seconded. Vote passed 5-0. There was discussion about an issue within the subdivision that is ongoing and what our options are to deal with the matter, as a board. Jeanie moved and Jeremy seconded that Chip be authorized by the board to send out a registered letter detailing the violations and concerns to the landowner, and we would revisit the issue next month to see what, if any, response we received. Then we can determine our next step, if necessary. Vote to approve 5-0.
DUMPSTERS – Jeremy contacted Waste Management concerning the cost for large community dumpsters. They come in 2 – 4 – 6 & 8-yard capacity. We would need an 8 yard dumpster. Cost is $240.00 per month with weekly pick-up. Bi-weekly pick-up would add to the cost. There would be no recycle dumpster available. There was some discussion and it was decided by common agreement to wait for the annual meeting to see if we wanted to bring this up. Jeanie mentioned the new service available in our area, competing with Waste Management. It is less expensive.
SNOW REMOVAL – We have had the roads plowed 3 times this winter. No bill has been received yet.
MAILBOX REPAIR – Chip reported the concrete work is done, the metal frame is built and we are waiting for warmer weather to complete the installation of the new frame.
Jeanie and Florian have new e-mail addresses to share with the rest of the board and Florian will make the necessary changes to the master list. Jeremy will check on a new digital recorder to record all PRRLA meetings, board and general population.
DATE FOR NEXT BOARD MEETING – Wednesday, FEBRUARY 10, 2021 at the Walchak Residence at 6:30 P.M.
Jeanie moved to adjourn at 7:50 PM and Jeremy seconded. Vote approved 5-0.
These minutes were approved by a vote of ____________________on_________________________________________________
CHIP BURKETT, PRESIDENT DATE
___________________________________________________________________________________________________________________________JEANIE WIDNER, SECRETARY DATE