PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING – 20 November 2018
18 Pine River Ranch Circle, Bayfield, Co 81122
(LeRoy’s Residence)
Minutes
Call to Order: The meeting was called to order at 7:05 by Jim Clay, PRRLOA Board Chairman
Board of Directors members present: Jim Clay, Chairman; Pat LeRoy, Treasurer; Florian Walchak, Secretary; Susan Wells, Member. Member Chip Burkett was absent (on business travel).
Guests: Richard Diedrich
Approve minutes from 17 October 2018 meeting: Florian Walchakdistributed a draft of the minutes on 23 October 2018 prior to the meeting forreview/changes/comments. Pat LeRoy moved to approve the minutes of the lastBoard meeting as revised per comments; Susan Wells seconded the motion; thevote to approve was unanimous.
Treasurer report: A Treasurer’s report was presented by PatLeRoy. The balance in the General Account is $13,493.31. Pat also distributednew TBK bank account signature sheets for signing by Board members. Pat LeRoytracked down the missing deposit of the Goicoechea lien payment check. The bank had misplaced it. The deposit and account are now in order. The Treasurer willmail the invoices for the annual landowners’ fees and a copy of the currentfishing guidelines to all lot owners.
Florian Walchak moved to approve theTreasurer’s Report; Susan Wells seconded the motion; the vote to approve was unanimous.
Invoices to be paid: Pat LeRoy submitted the following invoices for payment:
Neil’s Excavation and General Contracting (road base) – $240
Danielle Coronado (grant writing) – $375
Pat LeRoy (lien release fees, stamps, mailings, etc.) – $97.05
Jim Clay (culver material for Richard’s Drive) – $130.20
Susan Wells moved to approve payment of the invoices; Florian Walchak seconded the motion; the vote to approve was unanimous.
Old Business:
Review of current liens: Pat LeRoy reviewed the payment status of five current liens as part of the Treasurers Report. The open balance for liens is $4,821.
Pay plans for liens: All landowners currently subject to liens willbe offered a payment plan (discussed at the last Board meeting) via a letter. Pat LeRoy will take care of the mailing.
Bridge Replacement: Richard Diedrich gave an update to the bridgereplacement status. The preliminary application has been submitted. The Grant Writer has been in contact with FEMA and the application was well received, particularly the Cost Benefit Analysis which indicated a significant saving for FEMA if the pre-mitigation grant is approved. Other positive factors include good community involvement, and (so far) the project type is unique among theapplications to date. The Grant Writer has all the information she needs and isworking with the Upper Pine River Fire Protection District for the January 2019final submission. She will coordinate a letter of support from the County Commission (all commissioners support the effort). FEMA requires specific content in such a letter and the Grant Writer is prepared to respond with the required information. Richard Diedrich noted that Fire District Chief Evanswill supply a project manager to direct the construction at the District’s cost.
In addition to the letter of support from the County Commissioners, the PRRLOA Board needs to write a letter as part of the final application submittal that affirms our local support and commitment. It also needs to outline the processes and methods we will use to raise the money for the Association’s share of the cost. These letters are due 15 January 2019.
A short discussion ensued on possible methods of financing (e.g. bank construction loans secured by the grant) and the mechanics of implementing aspecial assessment on PRRLOA lot owners. Nothing definitive can be proposed or done until the Board has a more exact cost estimate for the bridge.
Richard’s Drive culvert: Jim Clay has completed maintenance/repair work on Richard’s Drive.
Architecture/Design committee: Benzie plans have been submitted; Rhodes havea building permit to start their foundation and have paid a partial impact fee of $3,200. They will pay the rest once the County has granted a full building permit and established their full permit fee.
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New business:
TBK Bank: Account conversion from First National Bank of Durango will occur in December. Pat LeRoy obtained Board member signatures for our account.
ATV policy and guidelines: Richard Diedrich noted recent intrusive and annoying ATV traffic in the neighborhood with respect to both noise and speed. He also noted that the ATVs are being used to access the pond and place recreational equipment at places other than the designated picnic and boat launch area. The PRRLOA has established guidelines for vehicle operation (including ATVs) in the neighborhood. Jim Clay will remind the operators of the ATVs of their responsibilities and of recommended access to the ponds. The Board will continue to discuss appropriate access to the pond as well as the placement/storage of recreational equipment along the shore with the view of establishing guidelines for such activity.
Date for next meeting(s): Tuesday, 11 December 2018 at 7:00 p.m. at Pat LeRoy’s house.
Meeting adjourned: Move to adjourn meeting by Florian Walchak; seconded by Pat LeRoy; Meeting was adjourned at 8:35 p.m.
These minutes were approved by a vote of _______ on ___________________________
Date
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Jim Clay, President Date
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Florian Walchak, Secretary Date