PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING – FEBRUARY 11, 2020
Le Roy residence 18 Pine River Ranch CO 81122
The meeting was called to order by President Jim Clay at 7:04 p.m.
Board of Directors Present – Jim Clay, Chip Burkett, Florian Walchak, Susan Wells and Pat Le Roy
Guests – Richard Diedrich and Duane Nelson
Emergency Exit – Richard Diedrich and Duane Nelson presented their findings regarding an emergency exit located at the north end of Ludwig Drive. They snowshoed two different routes. They settled on a route that follows the power line easement until it intersects a four-wheel road heading towards Texas Creek. Their presentation included pictures showing the area, the grade of the terrain, and areas that would require some tree/brush mitigation. Richard had talked with Roy Freeman, Upper Pine River Fire Department, inquiring if the Fire Dept. was planning any mitigation in that area which at this point in time they are not. Roy Freeman did say that there may be grants available that the subdivision could apply for on their own. Richard Diedrich will contact Fire Wise to see what kind of assistance is available for mitigation. An alternate route to the south will be investigated. Chip Burkett moved that the Board give Richard Diedrich and Duane Nelson the authority to contact different landowners along the scouted north emergency exit for their approval to cross their property lines in an emergency, second by Susan Wells. Vote to approve was 5-0.
AED – Richard Diedrich – At the 2019 Annual Meeting Chief Evans explained the need for an AED – Automatic External Defibrillator. The closest one to our area is the Fire Station across from Forest Lakes and at the Bayfield Library. If the EMTs were at the Fire Station when the 911 call comes in, it would take 5-10 mins. for them to arrive in the subdivision. The first 3 minutes of a cardiac event are crucial. AEDs saves 10 lives a year. Heart Safe would do a walk around the subdivision to determine where an AED should be placed, how many, and they will train up to 5 people to use the device. Cost is estimated at $1410.00 each. Heart Safe conducted a CPR training session in the subdivision several years ago. Chip Burkett moved that Richard Diedrich contact Heart Safe to conduct a survey of the subdivision to determine the number and location of AEDs, second by Susan Wells. Vote to approve 5-0.
Minutes meeting January 14, 2020 were emailed to all Board members for their additions and/or corrections. Minor corrections were made and the minutes were emailed again to the Board members. The minutes were posted at the mailboxes and on the website. Chip Burkett moved that the minutes be approved as corrected, second by Florian Walchak. Vote to approve 5-0.
Treasure Report – Florian Walchak presented the Treasurer report. General Account balance is $28934.49. $5.000.00 was transferred to the Winter Account for snow removal. Winter Account balance is $5530.42. One check to Neils $1080.00 for snow removal cleared. Reserve Account balance is $8020.46. Chip Burkett moved that the Treasurer Report be approved as presented, second by Susan Wells. Vote to approve 5-0.
Invoices to be paid – $825.00 Attorney (general account) $320.00 Neils snow removal (Winter Account). Chip Burkett moved that these invoices be paid, second by Susan Wells. Vote to approve 5-0.t
Delinquent Notices – These notices were mailed February 3rd to 17 landowners. If the assessment remains delinquent March 1st, a Notice to File a Lien will be mailed.
Review of Liens – The status remains the same. No new liens have been filed.
Pat LeRoy reported that Paul Mahaney had shoveled the snow off the bridge and also cleared the roadways of heavy slush where needed. A thank you note will be sent to Paul expressing the Board’s thanks for volunteering.
OLD BUSINESS
Bridge replacement update – Richard Diedrich had talked with Danielle Coronado, grant writer, and she has been in contact with the FEMA representative and there is still one site visit to take place. Dan Chaney has been hired as the project manager by the Fire Dept. Jim Clay will call the Chief Evans to set up a meeting with him and a few board members.
Year End Documents – A letter from Jim Clay, a Financial statement comparing actual expenses versus budget, and the 2020 Roster were mailed/emailed January 25, 2020. It took a couple of days before the emails were sent due to poor internet and slow connecting to gmail.com.
Lots 82 and 89 – Tax notices were received and in turn mailed to BP for payment. Going forward the lots are tax exempt.
Attorney review of Ludwig Drive easements – The Board recently learned that there are several easements granted to land owners outside of Subdivision 2 to access Hwy. 501 by using Ludwig Drive through Pine River Ranches Subd. 2. Pat Le Roy will draft a letter to the attorney asking for clarification on assessments going forward. The draft will be sent to the Board members for their input before sending to the attorney.
Duane Nelson suggested that a work party be organized to trim trees and brush along Ludwig Drive all the way to Hwy. 501 before leaves appear. Jim Clay offered his assistance with the project. Pat Le Roy suggested that the dead tree hanging over the asphalt road be removed.
Agenda Item for next meeting – Dust Abatement
Next Meeting – March 10, 2020 at the Le Roys.
Meeting Adjourned – Chip Burkett moved that the meeting be adjourned, second by Florian Walchak. Vote to adjourn 5-0. Meeting adjourned at 9:18 p.m.
These minutes were approved by a vote of __________________ on________________________.
Date
President Jim Clay Date
Secretary Pat Le Roy Date