9/13/2016 Board Minutes

PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.

MONTHLY MEETING – SEPTEMBER 13, 2016

18 PINE RIVER RANCH CIRCLE, BAYFIELD, CO 81122

 

The meeting was called to order by President Jim Clay at 7:04 p.m.

 

Board Members Present:  Jim Clay, John Dustin, Waterman Ormsby 111, Angie Pommier, and Pat Le Roy.

 

Guests:  Judy Clarke,  Fred Brown, and Mark Gigliotti.

 

Minutes from the August 9, 2016 monthly meeting were emailed to all Board members for additions and/or corrections.  Corrections were made.  The minutes were then posted at the mailboxes and on the website.  Motion to approve minutes by Waterman Ormsby, 111, second by John Dustion.  Vote to approve the minutes was unanimous.

 

Pat Le Roy  presented the Treasurer’s report.  General Account balance $24931.29.  Winter Account balance $3876.77.  Deposits Fish Fund $200.00, Goicoechea $200.00.  Checks Cleared – Pat Le Roy $71.48.  Total amount of Liens filed $5769.19. John Dustin moved that the minutes be approved, second by Waterman Orsmby, 111.  Vote to approve was unanimous.

 

Pat Le Roy presented two invoices for payment:  Nancy Young $75.88 for website maintenance, Pat LeRoy for P. O. Box rental $48.00 and certified postage $5.12 – total $53.12.  Angie Pommier moved that these invoices be paid, second by John Dustin.  Vote to approve was unanimous.

 

OLD BUSINESS:

 

Culvert on Ludwig Drive – John Dustin talked with Jerry Lucas at CRG.  They discussed the location of the new culvert to be installed on north Ludwig Drive across from Lot 34;  road base for the pond road.  The utilities have been marked.  The job will take less than 4 hours to complete and they will handle any traffic control issues.  Waterman Ormsby, 111 moved that this work be done with a cost limit of $2400.00, second by John Dustin.  Vote to approve was unanimous.  Work will begin once all of CRG’s equipment is back from  the front range.

 

Bridge – on update at this time.

 

Second Application DP50 Dust Abatement –  Waterman Ormsby, 111 and Pat Le Roy met with Pamela Tuttle, Desert Mt. representative.  She explained the differences between the available products and the costs.  Her recommendation was that due to limited HOA funds that we apply DP50 at the recommended levels once a year in the spring, weather permitting.  At this time, the Board feels that the road has a few minor problems but overall is in good shape.  All agree that we should continue with the full strength application of DP50.  Pat Le Roy will contact Pamela Tuttle to obtain a quote for Desert Mountain to do the prep work and grading.  It is too costly to do two applications a year at approximately $20.000.00 per application.

 

Solar Policy – Pat Le Roy will check to see that the policy is posted on the website.

 

CC&Rs Review –  Jim Clay reported that the committee will begin the review in January 2017.

 

Solar Panels, Harris Property – there is no update at this time.

 

Computer Check up –  Pat Le Roy reported that the technician spent about 30 minutes working on the HOA computer and the email issue.  It was resolved. John Dustin moved that Pat Le Roy be reimbursed $25.00 for the 30 minutes which she had paid.  Second by Angie Pommier.  Vote to approve the motion was unanimous.  Mark Gigliotti offered to consult with Pat Le Roy regarding Quickbooks.

 

Trash Violation Letter –  John Dustin talked with Shane French about the piles of wood and debris dumped in his yard.  No new material has been added to the piles.  He has until September 23, 2016 to respond to the second violation letter mailed August 24, 2016.  Pat Le Roy will contact Tom Kaufman at Upper Pine River Fire Department and the La Plata County Code Enforcement Officer for an update on the situation.

 

The Board is looking into other CC&Rs violations visible on two lots.  Letters may be sent to the landowners.

 

NEW BUSINESS:

 

Asphalt Road –  Jim Clay reported that there are a few areas on the road that need attention.  Angie Pommier will contact Asphalt contractors.

 

Snow Removal – Jim Clay will contact Neil’s to see if they will hold prices to last year’s bid.

 

Review form letters –  The Board has developed basic form letters to deal with CC&Rs violations.  These letters can be customized to fit the issue being considered.

 

Liens Payments –  Pat Le Roy asked for clarification on releasing liens where liens are being paid down by a weekly amount.  Liens will be released by earliest date filed when paid in full.

 

Fred Brown said that he was having difficulty opening the 2016 Annual Meeting Minutes on the website.  Pat Le Roy will check it out.

 

Mark Gigliotti informed the Board that there may be some other options to obtain fast internet for the area.  One is a microwave box installed in a central location.  Another is fiber optic.  There is a loop running from Farmington to Durango to Bayfield  to Pagosa Springs and back to Farmington that  we could possibly do.  He has talked with Centruylink which has been difficult.  Waterman Ormsby, 111 volunteered to help with this project.

 

Mark Gigliotti reported that the postman told him that there were no available  mail boxes and another set of 12 should be added.  Pat Le Roy will check this out.

 

Fred Brown said that he could not access the 2016 Annual Meeting Minutes on the website.  Pat Le Roy will contact Nancy Young, who maintains the website, to check out the problem.

 

Next Meeting –  Both Jim Clay and Pat Le Roy will not be available for the October meeting.  John Dustin will preside at a meeting at his home if there is urgent business to conduct.  The following month the meeting will be November 15, 2016 at 7:00 p.m. at Pat Le Roy’s home.

 

John Dustin moved that the meeting be adjourned at 8:45 p.m.

 

 

These minutes were approved by a vote of _______________on ________________.

 

 

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President, Jim Clay                                         Date

 

 

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Secretary, Pat Le Roy                                     Date