5/9/2018 Board Minutes

The meeting was called to order by President Jim Clay at 7:00 p.m.

Board members present – Jim Clay, John Dustin, Waterman Ormsby, lll, Rob Mc Laughlin, and Pat LeRoy.

Guest – Florian Walchak

Minutes April 11, 2018  meeting were emailed to all board members for any additions and/or corrections.  There were none.  The minutes were posted at the mailboxes and on the website.  John Dustin moved that the minutes be approved, second by Waterman Ormsby, lll.  Vote to approve was 4-0.

Rob Mc Laughlin joined the meeting at this point.

Treasurer Report – Pat Le Roy reported the following:  The balance in the General Account is $59419.70.  Three checks were written  – Tina Jones $208.14 refund for overpayment of annual assessment; American Family Insurance $687.00; Goldman, Robbins, Nicholson and Mack $175.00 Legal advice for the CC&R review committee;  Pat Le Roy $252.10 for administrative expenses.  All checks cleared except for the one written to Pat Le Roy.  2 Annual assessments were paid and interest totaled $812.97.  The Winter Account balance is $3761.83.  John Dustin moved that the Treasurer report be approved as present, second by Rob Mc Laughlin.  Vote to approve was 5-0.

Liens to be filed and/or released –  One landowner has multiple liens dating back 6 years.  The owner had left a voice mail message on Pat Le Roy phone.  The connection was poor with lots of static.   The call was returned and as of today’s date there has been no contact with the landowner.  CCIOA specifies that liens 6 years past due are extinguished.  The  Board discussed the options available.  John Dustin moved that the board move forward with legal action in Small Claims court. Second by Rob Mc Laughlin.  The vote to approve was 5-0.  Robert Mc Laughlin will take the lead on this with Jim Clay.  Pat Le Roy will compile copies of the liens with a cover statement listing the pertinent information per each lien (assessment, interest, penalties, filing costs

One landowner was mailed a  Notice to File a Lien by certified mail.  With no response a lien was filed.  The landowner paid the 2018 Annual Assessment $172.00 only.  A letter will be mailed informing the landowner that the lien needs to be paid in full.

Delinquent Notices will be sent to one landowner received a late mailing of the invoice for the annual assessment due to a change in lot ownership, and to one landowner who has paid less than half of the amount due.

A letter was sent to a landowner offering a Lien payment plan.  This offer was rejected by the landowner.

Invoices to be paid –  Pat Le Roy submitted an invoice from Goldman, Robbins, Nicholson, and Mack for $425.00.  $375.00 was for legal advice on how to handle the Liens which are 6 years old and current liens.  $50.00 was for the CC&R Committee legal advice.  John Dustin moved that this invoice be paid, second by Rob Mc Laughlin.  Vote to approve was 5-0.


CC&R Review committee – The governing documents were emailed to the attorney.  As of today, no response has been received.

Design Committee – Jim Clay reported that Terri Bonham will serve as the chairperson. The Widner Impact fee has been paid.  The plans for the house are still being reviewed.

Chip and Seal – No date has been set but we are on the schedule.

Bridge Inspection Report – The report has not been received.

BP Employee Fishing – No update at this time.

Internet – John Dustin and Jim Clay will inspect an area on BLM land for tower placement and access.

Spring Cleanup – Angie Pommier coordinated the project.  Helpers were Jim Clay, Hank Bergman, Ken Le Roy, Waterman Ormsby, lll and Pat Le Roy.  The bridge railings were wire brushed, the mailboxes sanded and prepared for painting, the bridge was swept of debris, and the entrance was weed wacked.  The road signs were inspected for review by the board.  Jim Clay, Waterman Ormsby lll and Ken Le Roy inspected the underneath side of the bridge and the pier.  Pictures were taken for future reference.

Possible Fines for Violations – After some discussion, John Dustin moved the fine be $100.00 per month for violation of CC&R paragraphs 16, 17 and 19.  Second by Rob Mc Laughlin.  Vote to approve was 5-0.  John Dustin will submit a Fines for Violations document by email to all Board members for their consideration and suggested changes.  After all Board Members have reviewed the document and agree to the contents, the document will be sent by email to the attorney.  After the attorney has reviewed the document, it will be posted at the mailboxes and on the website.


Annual Meeting –  The Board discussed the items to be placed on the agenda.  Fire Chief Evans will be asked to speak about the bridge and the grant process.  His place on the agenda will accommodate his schedule.  The restated CC&Rs will be discussed and anyone who wants to vote his ballot may at the annual meeting.  The restated Bylaws will be discussed and voted on at the meeting.  The Board is seeking an additional member for the Design Committee.  Pat Le Roy will compile items for the 2019 Budget Draft.  All documents will be reviewed by the Board at the June 6, 2018 monthly meeting.  A bid for dust abatement will be secured.  Waterman Ormsby, lll will take the lead on this and will be presented to the members at the annual meeting.

The following items did not appear on the posted agenda but have been added for discussion:

Jim Clay announced that he and Cheryl will host a neighborhood gathering at their home on Sunday May 20th, 2 -4 pm to meet the newest members of Pine River Ranches.

Impact Fee – Jim Clay hand delivered a letter to the owner of Lot 11 requesting ½ payment now of the assessed impact fee.  Balance will be due in June.  The Board was aware of special circumstances in this case.

Dogs at the pond – The Parks and Wildlife Department was contacted regarding this matter and the Game Warden was going to contact the owner.

A question was posed as to the width of the easement on the asphalt lane.  The Board will like to fill the steep drop-off areas along the shoulders with rocks.  John Dustin will check the county records.


Next Meeting – June 6, 2018, 7:00 p.m. at the Le Roy residence – 18 Pine River Ranch Circle


John Dustin moved that the meeting be adjourned, second by Waterman Ormsby, lll.  All agreed.  Meeting adjourned at 8:54 p.m.


These minutes were approved by a vote of   ____________ on_______________________.



Jim Clay, President                                                                              Date


Pat Le Roy, Secretary/Treasurer                                                         Date