PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.
MONTHLY MEETING – MAY 14, 2014
Le Roy residence 18 Pine River Ranch Circle, Bayfield, CO 81122
The meeting was called to order by President Shane French. Board members in attendance: Richard Young, Mark Pommier, and Pat Le Roy. Richard Benzi was absent. Guests present: Paul and Patty Mahaney, and Greg Parhan representing David McCrillis.
The minutes from the April 9, 2014 monthly meeting were emailed to all Board of Directors for additions/corrections. None were received by the Secretary. The minutes were posted at the mailboxes and on the website. Richard Young moved that the minutes be approved; second by Mark Pommier. The vote to approve was 4 – 0.
Pat LeRoy presented the Treasurer report. The balance in the General Account is $24920.74. Deposits totaled $2250.64. Two checks cleared: Pat LeRoy $68.14; Precision Asphalt $6000.00. One check has not cleared – Merle Schafer $125.48 overpayment for the 2014 Annual Assessment. Mr. Schafer was mailed a Notice to File a Lien and his check was received before the lien was filed hence a refund of $125.48. The Winter Account balance is $2239.46. There was no activity in this account. Two Liens were filed for non-payment of the 2014 Annual Assessment. Richard Young moved that the Treasurer report be approved as presented; second by Mark Pommier. Vote to approve was 4-0.
INVOICES TO BE PAID – Pat LeRoy presented three invoices for payment: $500.00 CRG Construction for mobilization of equipment to the subdivision prior to the Dust Abatement application by Desert Mountain; $6801.11 Precision Asphalt final payment for seal work on the asphalt road; $46.56 Pat LeRoy for cost associated with filing liens. Richard Young moved that these invoices be paid; second by Mark Pommier. Vote to approve was 4-0.
At this point in the meeting Shane French recognized Paul and Patty Mahaney. Patty Mahaney had asked to be put on the agenda. She reported that on April 1, 2014 an incident occurred on her property which she considers to be of concern for the safety of the residents of both Subdivision 1 & 2. On April 1, 2014, she approached an area on her property which she considers to be a place where she can meditate. What she found greatly upset her. Two leg traps had been expertly set with a chicken whose head had been cut off used as bait. Caught in the trap was a female fox who had recently given birth. This had taken place sometime in the previous couple of days. There were signs that the fox had struggled to free herself. The sheriff was called and a report was filed. The person who set the traps had not asked for permission to be on the property and had not informed the Mahaneys that traps had been set on their property. She was also concerned that had she put a hand out while sitting down it could have been caught in the trap if the fox had not been trapped. The Mahaney’s are concerned for the safety of all who regularly hike/walk in this area with their children and dogs. They recognize that the Board has no authority to act on this and are not asking for assistance. They want the community to be aware of the incident that occurred on their property. Attached to these minutes are pictures that Patty Mahaney took. The Board thanked the Mahaneys for this information and were shocked that this had taken place.
Greg Parhan acted as a representative for David McCrillis. Mr. McCrillis has had several conversations with Pat LeRoy about building a small cabin on his property. He had become intrigued with the small house concept that Mr. Parhan builts which are typically 150 to 300 sq. ft in size. The Board pointed out that the square footage does not meet the minimum requirements set forth in the CC&Rs. The Board does not have the authority to grant a variance. He will report back to Mr. McCrillis.
OLD BUSINESS:
Fire mitigation/Emergency Exit – there is no new information.
Asphalt Road – the seal has been applied and the pot holes and areas needing repair have been repaired.
Ditch Work – the phone lines and other lines have been marked and in some cases are on top of the ground. The lots on the uphill side of Ludwig Drive have culverts that are not working properly or none have been installed correctly. After some discussion, the Board will present this at the annual meeting, seeking input from the landowners. Mark Webber will do the work charging $100.00 an hour and using his equipment. His certificate of insurance is on file.
Dust Abatement – The slurry will be applied on Friday.
Pat LeRoy reported that the financial review had been done. A copy of the report will be sent to all landowners. At the suggestion of the accountant Pat LeRoy will also send a letter explaining some of the issues that were found.
NEW BUSINESS:
Fish Fund – no permit is necessary for the fish being stocked in the pond. The fish will be delivered July 1st. Anyone wishing to contribute to the fish fund should send in their donation by the annual meeting June 14th.
Richard Young moved that the meeting be adjourned; second by Mark Pommier. Meeting adjourned at 8:50 p.m.
Next meeting is the Annual Meeting on June 14th at the Clays where the Board will provide hamburgers, hot dogs, and buns.
These minutes were approved by a vote of ___________________on ______________________.
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Shane French, President Date
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Pat Le Roy, Secretary/ Treasurer Date