Pine River Ranches Landowners Association, Inc.
Minutes of the April 14, 2011 Monthly Meeting
LeRoy Residence 18 Pine River Ranch Circle
- Board member Jim Clay called the meeting to order at 7:04 p.m. Board members present: Jim Clay, Richard Diedrich, Pat LeRoy, Rob McLaughlin and Margaret Christiansen. Guest, Glenn Watson.
- Members of the Board reviewed the minutes of the March 10, 2011 meeting. Richard Diedrich motioned to approve the minutes. Pat LeRoy seconded the motion. The motion was approved unanimously.
- Pat LeRoy presented the Treasurer’s report as of 4/13/11. General Account: deposits $1,052.00, balance $24,372.19. Winter Account: payment to Neil’s Constr. for $275.00, balance $5,448.24. To date, money spent on snow removal $1,712.50, lien recovery payments, $512.97.
Richard Diedrich motioned to approve the Treasurer’s report. Margaret Christiansen seconded the motion. Motion passed unanimously.
Old Business
4. As of March 10, 2011. To date outstanding 2011 Annual Assessments are past due for Sub # 1: Lot # 6, Alpha lot B, H-2. Liens have been filed against: Sub #2: Lot # 21, 51, 52, 58, 59, 70, 84.
As of March 10, 2011. Liens filed against these properties for additional interest, penalties, and filing fees: Lot # 45, 58,59 for unpaid 2010 Annual Assessments.
Liens filed against Lot # 45, 58, 59, and 84 for unpaid Special Assessment-Culvert. Additional interest, penalties, filing fees will be mailed June 1, 2011.
5. There were four invoices totaling $992.72 presented for payment: Neil’s Constr. for snow removal, $150.00; Insurance $500.00; Pat LeRoy for costs incurred for filing liens $279.08; Jim Clay for 6 additional bags of cold patch asphalt mix 63.64.
Rob McLaughlin motioned to approve paying the invoices. Richard Diedrich seconded the motion. Motion passed unanimously.
6. Pat LeRoy motioned to transfer $463.00 from the General fund into the Winter Account, 30% of the additional assessments collected from Sub #2, to keep the books up-to-date with what the By-Law require. Richard Diedrich seconded the motion. Motion passed unanimously.
7. An estimate from Neil’s Constr. was submitted for gravel work in the amount of $12,820.00 with the possibility of it costing less if no water truck or roller is needed.
Pat LeRoy moved to accept the bid amount of $12,820.00. Richard Diedrich seconded the motion. Motion passed unanimously.
Rob McLaughlin motioned to approve payment up to the bid amount of $12,820.00. Richard Diedrich seconded the motion. Motion passed unanimously.
8. Jim Clay presented costs associated with asphalt repairs. Four Corners Material has a set-up fee of $1,200.00 and the current cost of asphalt is $133.50 per ton. Approximately 65 tons needed to make necessary repairs totaling approximately $9,800.00.
Jim Clay proposed 65 tons of asphalt with a cost of $9,800.00.
Rob McLaughlin motioned to accept the 65 tons of asphalt material totaling $9,800.00 from Four Corners. Richard Diedrich seconded the motion. Motion passed unanimously.
- Richard Diedrich updated the Board regarding emergency exits and fire mitigation. Richard traveled the subdivision with Travis, the individual with Upper Pine River Fire District in charge of fire mitigation. There are several areas he identified as needing to be addressed. The west side of Ludwig, particularly between the Hendrix’s and the Pommier’s, the swampy area and up to the McMahon property as well as the hillside of Ludwig where the avalanche took down a lot of debris. Travis felt the worst area was the steep hill heading up into Sub #1. There is currently available a federal grant from the CWPP, Community Wildfire Prevention Plan, which covers 75% of cost incurred. 25% cost to land owner ranging from $150-$250 per acre. There are tax breaks available to landowners who choose to mitigate. Travis suggested selective mitigation where he would work with the landowner to achieve the best results. The Board discussed possibly applying for the same grant for the sole purpose of mitigating Pine River Ranches Subdivision. Richard Diedrich will investigate the requirements for applying for this grant. Jim Clay offered to help with the grant process if that is the direction chosen. The Greenbelt area was also discussed. Travis said this area could easily be address with a controlled burn without causing harm to the surrounding area and the wildlife. Travis indicated he and his crew would not be available to begin work until late summer or early fall.
Richard and Travis also discussed emergency exits. Travis indicated the fire district would be willing to accompany us in a meeting with BP to help emphasize that access would be a very community conscience thing to do as well as assure BP that the fire district would also closely monitor emergency access. Travis inquired about Rough Rider. Richard informed him of the steepness and that he did not have any information on the landowners but that he would investigate.
Rob McLaughlin will investigate and try to come up with the name of the individual at BP who is in charge of granting access through BP property.
Jim Clay suggested Rob and Richard try to arrange a meeting with a representative from the fire department and a BP official regarding accessing BP property.
Pat LeRoy suggested the Board hold a fire mitigation meeting an hour or so prior to the Annual Meeting.
- The Board discussed obtaining a labor bid for bridgework to be presented at the Annual Meeting, as this will require a special assessment. Richard will continue to work with Glenn Watson to try and work out how the labor could be managed with using landowners as volunteers. Jim Clay will work on obtaining a professional bid for labor.
New Business
- Pat Watson submitted an email asking the Board to discuss whether or not the Subdivision should have been entirely responsible for the cost incurred through the washing out of Bear Creek. Rob McLaughlin spoke with the superintendent of Pine River Irrigation and reported that Bear Creek is not a ditch but rather a natural waterway and thus there is no responsibility to any individual to maintain it as they would a ditch. Based on this the subdivision has no legal standing.
- The date and location of the Annual Meeting was discussed and set. Jim Clay has graciously offered his property for both the meeting as well as the picnic following. Saturday, July 16, 2011 (time to be determined) @ 580 Pine River Ranch Circle. Should the weather be rainy the meeting will move to Sunday afternoon also on the Clay’s property.
13. Boards of Director’s meetings are scheduled the second Thursday of each month at 7 PM. The dates are: May 12 and June 9. The May meeting will be held at the LeRoy residence, 18 Pine River Ranch Cr.
The meeting adjourned at 8:33 PM.
The Board approved these minutes by a vote of ________ on _______________.
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Board President Date
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Board Secretary Date