PINE RIVER RANCHES LANDOWNERS ASSOCIATION, INC.
MONTHLY MEETING – MARCH 7, 2017
LEROY RESIDENCE 18 PINE RIVER RANCH CIRCLE, BAYFIELD, CO
The meeting was called to order by Vice President John Dustin at 7:04. Members present: Waterman Orsmby III, Pat Le Roy. Angie Pommier joined the meeting in progress. Jim Clay was absent.
Guests present: Angela Diedrich, CC&R Review committee member
Pat Le Roy moved that since she was the only member present who attended the meeting on February 15, 2017, that the Minutes from that meeting be approved at the next monthly meeting. Second by Waterman OrsmbyIII. Vote to approve the February 15, 2017 minutes at the next meeting was 3-0.
Pat Le Roy presented the Treasurer report. The Balance in the Winter Account is $6157.65. $4000.00 was transferred from the General account, The check issued to Neil’s for snow removal $1200.00 cleared. The Balance in the General Account is $$45171.87. Two check were written: $4000.00 to the Winter Account; $125.00 to the attorney Lindsey Nicholson. Ten 2017 Annual Assessments remain delinquent. Waterman Orsmby III moved that the Treasurer Report be approved, second by Pat
Le Roy. Vote to approve 3-0.
OLD BUSINESS
Gwen Gold – no update as of today, plans for the cabin have not be submitted for approval.
Dust Abatement – Waterman Ormsby III will contact both Desert Mt. and Jerry Lucas at CRG. The target date for application is mid-April to mid-May. Angie Pommier moved that the bid from Desert Mt. be approved, second by Pat Le Roy. Vote to approve was unanimous 4-0.
Asphalt Road – Jim Clay had contacted one asphalt company with a estimate of $56000.00 to chip and seal the asphalt road. John Dustin asked that we seek a bid for a slurry application. Angela Diedrich suggested that we contact Leeder again for a bid.
Mailboxes – Pat Le Roy reported that she is meeting Thursday with the Bayfield postmistress to discuss the placement for the new cluster. The postmistress was able to locate a 16 box cluster unit with pedestal and it is ours for free. She is unsure if the cluster comes with locks and keys. Waterman Ormsby III moved that we cover the cost of the locks and keys if needed, second by Angie Pommier. Vote to approve 4-0. At this time it is uncertain who will install the cluster the Post Office or the Association. Pat
Le Roy will report to the Board via email any additional information after her meeting on Thursday.
Violation fines – The draft for the fines was discussed. Pat LeRoy stated that she likes the graduated fines for different violation depending the severity and the impact on the subdivision. She feels that a violation for speeding, although a major concern for the safety of the residents and their animals, it would be difficult to enforce. Angie Pommier and Waterman Ormsby III agreed. Waterman Ormsby III moved that this be tabled until the next meeting, second by Angie Pommier. Vote to table was 4-0. John Dustin asked that all members review the document for changes and/or additions before the next meeting.
Violations – Two of the violations have been mostly abated. One remains unabated. The county and San Juan Health are aware of the situation. At the previous meeting Pat Le Roy was informed by a landowner that she was in violation of CC&R #17. Pat Le Roy clarified that she was not in violations of CC&R #17 : No unused or inoperative vehicles, equipment or machinery shall be kept or stored on any lot except in a closed garage or building. An unused “vehicle” shall be defined as any vehicle or vehicular machine which has not been driven under its own power for a period of thirty (30) consecutive days or longer. Instead her RV falls under CC&R#14 (a): Any lot owner who has constructed a permanent dwelling on his property in conformity with the Protective Covenants shall be permitted to park a recreational vehicle on his lot for his personal use. Pat Le Roy stated that the Board does not drive around the subdivision looking for violations. Most violations are brought to the Board’s attention by landowners. A Board member may report a violation to the entire Board that a violation has been observed. The board then does research to see if in fact the alleged violation falls within the Association’s governing documents.
Internet – There is no update. Waterman Ormsby III said that he would contact Mark Gigliotti.
CC&R Review Committee – Angela Diedrich reported that the committee has met and reviewed the CC&Rs and are reviewing the By Laws. The process is proving to be difficult with the lack of clarity being the main problem. Pat Le Roy moved that the Board and the Committee meet prior to the next monthly meeting scheduled for April 11, 2017, second by Waterman Ormsby III. Vote to approve 4-0.
Waste Management – No update at this time.
NEW BUSINESS:
John Dustin reported that Jim Clay asked him to present the following item: A lawsuit has been filed and served. Should the funds from the increase in the 2017 Annual Assessment be placed in an Escrow Account? After some discussion, the Board believes that this is a question for the attorney. Pat Le Roy will contact the litigator.
Notice to File a Lien – The increase in the 2017 Annual Assessment is a part of the lawsuit. The Board discussed how to handle the Notices. The Board feels that the CC&Rs need to be followed. Waterman Ormsby III moved that notices be sent based on the assessment before the increase. Second by Angie Pommier. Vote to approve 4-0.
Discussion – Both Angela Diedrich and Waterman Ormsby III had observed unknown persons fishing at the pond. John Dustin volunteered to talk to the fisherman if they should reappear.
Pat Le Roy asked that the Board meet in a closed meeting to review the lawsuit filed by Sandra Pratt and Richard Young.
Angela Diedrich excused herself from the meeting. The closed meeting began at 8:36 p.m.
The regular monthly meeting was reconvened at 8:46.
Next monthly meeting – April 11, 2017 at 7:00 p.m. at the LeRoy residence.
Meeting adjourned at 8:47.
These minutes were approved by a vote of ___________on_____________.
Date
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Jim Clay, President Date
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Pat Le Roy, Secretary/Treasurer Date