Pine River Ranches Landowners’ Association Board Meeting
March 17, 2010
Approved Secretary Minutes
The meeting was called to order at 7:12 pm. Board members present were Richard Diedrich, John Wickman, Barbara Wickman and Mike Walcher. Angie Pommier was also present for a part of the meeting.
The minutes from the February 17, 2009 Board meeting were read and approved.
Treasurers Report: Carla reported via email that there is now $10,567.79 in the general account and $2,125.75 in the winter account. Another invoice from Neil’s Excavation was received in the amount of $1,020.00. With this latest invoice we have spent a total of $6,340.00 for snow removal so far this season. The board approved paying that latest invoice. Checks still need to be written for previously approved expenses: $44.00 to Mike Walcher for stamps and $150.00 to Arrowhead Signs for the bridge signs. Carla also reported she sent the $1,000 invoice to the COGCC.
Assessments: Carla reported she had approximately $1,500.00 in assessments to deposit and that she sent out the delinquency notices.
Old Business
Roads and Snow Removal: The board discussed the road condition and when to perform maintenance. The asphalt portion looks pretty good, although there are potholes that need to be filled. John will check to see when we can get on the schedule for the asphalt repair. At Angie Pommier’s request the goal will be to try and have that work done earlier in the summer than last year. Richard will look into material to repair the potholes ourselves ASAP. John will probably wait until early April to order initial pothole repairs on the gravel portion of the road between the bridge and the “Y” and also at the lake. The rest of the gravel road is in pretty good shape. Barbara explained that it will be difficult to advise residents when road work will be done since it is so dependent on the weather.
Availability of Association Documents: Glenn Watson sent Mike the articles of incorporation and those were sent to Nancy Young to post on the website.
Bridge: Nothing new although the age of the substructure was discussed and that the association will have to budget for that eventual replacement.
Enforcing the CC&R’s: Mike still needs to post something on the website that says: Notices of violation will not be posted to the website but are available to view by contacting the HOA secretary.
Biennial Review of Financial Books and Records: Nothing new to report. Mike will send Jim an email to see if he has asked Pat LeRoy to review the association’s financial books. No report from Carla about coordinating with last year’s Treasurer, Chip Burkett, to compile the information required for the review.
Laptop Computer: Barbara agreed that buying a laptop computer for the board is a good idea.
Correspondence from Residents: Letter from attorney representing Henry Wommer, who is the heir of Hank Wommer. They are disputing the assessment and appear confused about the lot designation for Mr. Wommer’s property (Lot I, not Lot 1). No report from Carla if she has contacted the attorney to resolve.
Fire Prevention: Richard is still working the idea of somehow removing the dead vegetation around the pond. John and Barbara brought up the idea of renting goats. They will look into the cost of that service.
Irresponsible use of vehicles: Nothing new. The board still needs to review the draft policy and decide whether to submit it to the membership for adoption at the annual board meeting.
Unrestrained or nuisance animals: Nothing new.
Emergency Exit: Nothing new. John Dustin did not attend the meeting. The board will continue to try and get an update.
New Neighborhood Bulletin Board: Nothing new to report.
NEW BUSINESS
Reflectors Replacement: Angie Pommier presented a request to replace the reflectors located on the subdivision road at the Bear Creek crossing and at the intersection of Ludwig Drive and PRR Circle with a more sturdy option. The ones that are there now are easily knocked over and buried by snow. We don’t want anyone accidently driving off the road at those two locations, so it’s a safety issue. She presented two alternatives, including the costs. The board decided to research the alternatives further, especially what will be required to install them.
Replace Street Sign: Angie also asked about whether we should relocate the street sign at the “Y” so that it doesn’t keep getting damaged by the snow plows. The board will investigate whether there is an alternative location that will be out of the way of the snow plows.
Upper Pine River Fire Dept Request: Barbara reported that she received a call from Kate Harding at the Upper Pine River Fire Dept asking if they could use the subdivision pond on March 18 for ice rescue training. The board agreed provided that they sign a release of liability. Mike will prepare one and fax it to them tomorrow morning.
The April meeting will be held on Wednesday, April 14th at John Wickman’s house.
The meeting was adjourned at 8:19 pm.
Submitted,
Mike Walcher
Secretary