Pine River Ranches Landowners Association, Inc.

Minutes of the November 11, 2010 Monthly Meeting

LeRoy Residence 18 Pine River Ranch Circle

 

1. President Jim Clay called the meeting to order at 7:03 p.m. Board members present:   Richard Diedrich, Jim Clay, Pat LeRoy and Rob McLaughlin.  Absent:  Margaret Christiansen.  There were no guests.
2. Members of the Board reviewed the minutes of the October 14, 2010 meeting. Richard Diedrich motioned to approve the minutes as amended.  Pat LeRoy seconded the motion.  The motion was approved unanimously.
3. Mark Webber had presented plans for an addition to his home at the September 9, 2010 meeting for approval but did not have a building permit at that time. Prior to the October 14, 2010 meeting Mark did present the building permit to Jim Clay who then e-mailed the other board members to inform them that the County required a change in window size and issued the building permit.  Board approval was granted by majority vote via e-mail.  The impact fee has been paid.
4. The Board has been dealing with two inoperable vehicle issues. One vehicle has been moved, the other has not.  Pat LeRoy read from the Pine River Ranches Landowners Policies and Procedure document, bullet:    After discussion, the Board voted unanimously that legal action would be taken if the vehicle is not moved by the end of November.
5. Pat LeRoy reviewed the Liens that have been filed with no payment received as of this date. The lien filed against Lot #74 for the Special Assessment has been released since the debt was discharged by the Bankruptcy Court.  Pat will contact the attorney to see what the procedure is to assess the property for the 2011 Annual Assessment.  Deutsche Bank has turned over all of the Lot #36 invoices to Field Assets Service in Texas for payment.  Pat has had contact with the Field Assets Service claim person and has supplied them all the requested paperwork.  Pat LeRoy moved that the discussion referring to the Wommer property and the Pick Bar Ranch be tabled until the December meeting.  Rob McLaughlin seconded the motion which passed unanimously.
6. Pat LeRoy presented the Treasurer’s report. The balance in the General Account is $8, 148.97; balance in the Winter Account is $2,109.33.  Deposits for the month totaled $1,150.66.  Pat presented and invoice from SWG for $42.59 for a trailer to move something within the subdivision.  It was delivered by John Wickman to Ken LeRoy.  The Board was unaware of this and Rob McLaughlin will ask John about it.  The Board approved payment of this invoice once it is determined how the trailer was used.  The Treasurer’s Report was approved unanimously.

 

OLD BUSINESS:

7. Pat LeRoy reported that Neil’s can bring in a grader to pull the gravel from the edge of the road

And grade the road for a cost of $700.00.  To bring in gravel the estimate is for 10 loads of

gravel at $275.00 per load plus additional blade work for $4000.00.  The Board discussed both

the pros and cons and decided to wait until spring to do any road.

8. Pat LeRoy had nothing to report on Permits/Certificate of Occupancy for the addition on Lot

#19, Subd. 2 at this time but will have a report for the next meeting.  The question is:  was the

Plan approved by the Board and the impact fee paid.

9. Richard Diedrich reported that Ruben Sanchez mowed the lane and parts of the subdivision.

The Board is asking Margaret to write a Thank You note to Ruben.  Richard also reported that

there are a few branches in need of trimming but otherwise there is no need for a work/clean

up day.

10. No other invoices were submitted for payment.

 

NEW BUSINESS:

 

11. Pat LeRoy was contacted by the Upper Pine River Fire Department regarding fire mitigation

in our subdivision.  They have received a grant and will do the mitigation in the spring.

Travis, Fire Department crew chief for fire mitigation, and Pat rode through both Subdivisions

1 and 2.  Lots on the river and flat land need very little fire mitigation.  The major concern is

For Subd. 1, and Subd. 2 Lots on the hillside.  A few lots have done some mitigation but

others have brush too close to buildings.  The grant money would pay 80% of the cost.  20%

of the cost to be paid by the Landowners who agree to the Fire Department doing the

Mitigation.  Richard Diedrich is the Pine River Ranches Fire Mitigation representative and

will contact Travis for a time to meet with the Landowners in both subdivisions.

12. Richard Richard will contact John Dustin regarding status of emergency exit for the

Subdivision.

13. Richard Diedrich will inquire about cost to do some bridge work.
14. Jim Clay asked that the Board talk about using a Mag Chloride application on the road to help

with the dust issue.  Rob and Richard added that it had been used before with a mixed bag of

reactions from the Landowners.

15. Pat LeRoy recommended that the 2011 Annual Assessment not be raised but remain the same

as the 2010 Annual Assessment.  The motion was made by Rob McLaughlin , seconded by

Richard Diedrich, and passed unanimously.

16. Meeting adjourned at 8:29 p.m.
17. Meeting was called to order to discuss plans submitted by Rob McLaughlin to renovate his

Barn into living quarters.  Richard Diedrich moved that the plans be approved.  Seconded by

Pat LeRoy.  Members voting for approval:  Jim Clay, Richard Diedrich, and Pat LeRoy.  Rob

McLaughlin abstained.  The impact fee was paid.

18. Meeting adjourned at 8:35 p.m.

 

These minutes were approved by the Board by a vote of _________on______________________.

 

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Board President                                                                      Date

 

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Board Secretary                                                                      Date